Chapter 210 – Miscellaneous Entitlements and Grants

Section 1 – Compensation for Loss of or Damage to Personal Property

210.01 - Conditions Governing Compensation

210.01(1) (Definitions) In this section:

1. "articles" includes, when the context requires, any Canadian Ranger’s personally-owned equipment for which compensation may be payable under paragraph (4); and
2. "compensation" means the money payable to a member for the loss of or damage to items of personal clothing or other articles.

210.01(2) (Repealed by TB, effective 1 March 2022)

210.01(3) (Articles eligible for compensation) Compensation is payable only for articles that:

1. are not issued as materiel;
2. are necessary for the member:
   1. to perform duties specifically listed in orders or instructions issued by the Chief of the Defence Staff; or
   2. to perform duties determined by the Chief of the Defence Staff or such officer as the Chief of the Defence Staff may designate; and
3. are lost or damaged.

210.01(4) (Canadian Rangers – Equipment eligible for compensation) Compensation is payable to a Canadian Ranger for personally-owned equipment, including a Personal Motor Vehicle or trailer that is owned or leased by the Canadian Ranger, that:

1. is necessary for the Canadian Ranger
   1. to perform duties specifically listed in orders or instructions issued by the Chief of the Defence Staff; or
   2. to perform duties as determined by the Chief of the Defence Staff or such officer as the Chief of the Defence Staff may designate; and
2. is lost or damaged.

210.01(5) (Compensation to be paid) Compensation is payable only when:

1. the loss or damage is attributable to the claimant's service in the Canadian Forces;
2. in the case of loss, replacement is necessary for the proper performance of the claimant's duties;
3. the loss or damage was unavoidable and was not the result of
   1. improper packing or shipping of the articles,
   2. improper or unauthorized use of the articles,
   3. normal wear and tear on the articles, or
   4. the member’s negligence or willful damage of the articles;
4. the loss or damage was promptly reported and the claimant has made every reasonable effort to recover any missing articles, having regard to any special circumstances, such as the physical condition of a wounded claimant, that would render delay unavoidable or recovery impossible;
5. the member has not received or is not entitled to receive full compensation under any insurance policy;
6. the articles in respect of which the claim is made were not in the possession of the claimant while the claimant was on leave, other than sick leave;
7. the loss or damage did not occur during a period in which the claimant was illegally absent;
8. in the case of articles intentionally destroyed, authority existed for the destruction of the articles in order to:
   1. prevent them from falling into the hands of the enemy, or
   2. prevent the spreading of an infectious or contagious disease; and
9. in the case of a Personal Motor Vehicle or trailer owned or leased by a Canadian Ranger, the loss or damage occurred off-road during the performance of duties as listed or determined in accordance with paragraph (4)(a).

(amended by TB, effective 1 March 2022)

210.02 – Unallocated

210.03 – Claims for Compensation

210.03(1) (Submission of claim) Before compensation is payable, the member concerned shall be required to submit a claim in the manner provided for in any orders or instructions issued by the Chief of the Defence Staff. When submitting a claim, the claimant shall provide:

1. full particulars of the circumstances under which the loss or damage occurred;
2. any evidence necessary to substantiate both the loss or damage and the fact that the loss or damage occurred in the circumstances set out in the claim;
3. evidence that the loss or damage was promptly reported and that every reasonable effort was made to recover missing articles;
4. a written undertaking that the claimant will, if compensation is paid, comply with CBI 210.06 (Recovery of Articles for Which Compensation Paid) and 210.07 (Assignment of Legal Rights), if applicable;
5. details of the insurance policy carried by the claimant in respect of articles lost or damaged;
6. particulars of any advance received under CBI 210.04 (Advances Pending Settlement of Claims); and
7. a certificate by the commanding officer:
   1. stating that they have investigated the claim and have determined that it is a claim authorized by the CBI, and
   2. in the case of articles partially damaged, stating the amount of compensation that should be awarded.

210.03(2) (Compensation for deceased member) Compensation is payable to the estate of a deceased member when, prior to their death, the member re-equipped themselves with articles similar to those lost or damaged and incurred expense therefor.

210.03(3) (Approval of claim) Claims for compensation, duly certified and supported by the required evidence, shall be forwarded to an officer commanding a command for their approval.

(amended by TB, effective 1 March 2022)

210.04 – Advances Pending Settlement of Claims

210.04(1) (Cash advance) Subject to paragraph (1.1), prior to the approval of a claim for compensation for loss of or damage to articles necessary for the performance of the duties of the claimant, the claimant may, on the authority of the commanding officer, be granted a cash advance, equal to the amount of the claim, but not exceeding $1,000, for the purpose of re-equipping the claimant.

210.04(1.1) (Exception) The cash advance limit at paragraph (1) does not apply in respect of a Canadian Ranger’s personally-owned equipment for which compensation may be payable under paragraph (4) of CBI 210.01 – Conditions governing compensation.

210.04(2) (Recovery of cash advance) Any advance made under this instruction shall be recovered at the time the claim is settled or disallowed.

(amended by TB, effective 1 April 2024)

210.05 – Compensation in Special Cases

In the case of loss or damage for which compensation is not otherwise payable under CBI, the Minister may, despite anything in this section, authorize the payment of such reasonable compensation as the Minister considers appropriate, having regard to the circumstances.

210.06 – Recovery of Articles for which Compensation Paid

210.06(1) (Recovery of article) When any lost article for which compensation has been paid is subsequently recovered, the claimant shall:

1. retain the recovered article; and
2. if the article is fit for further use, repay one-half of the amount paid to them as compensation in respect of that article.

210.06(2) (Financial adjustments) Any financial adjustments arising from paragraph (1) shall be made in the manner provided for by the Chief of the Defence Staff.

210.07 – Assignment of Legal Rights

When loss or damage, for which compensation is payable under the CBI, occurs in circumstances that would give the claimant a right of action against a person who caused or contributed to the loss or damage, the claimant shall:

1. if the claimant does not propose to exercise the right of action arising out of the circumstances, or if the cause of action relates solely to the loss or damage for which compensation is payable under the CBI, sign whatever documents are necessary to assign to the Crown the claimant's right of action against that person; or
2. in any other case in which the claimant has proceeded to judgement or has accepted settlement on the claim, repay the Crown the amount the claimant has received as compensation under the CBI, but not exceeding the amount of the judgement or settlement, as the case may be.

Section 2 – Funeral and Burial Expenses

210.20 – Funeral and Burial Expenses

210.20(1) (Purpose) The purpose of this instruction is to assist in defraying the cost of a dignified funeral and burial for members of the Regular and Reserve forces.

210.20(2) (Definition)

Military funeral

means the formal military participation at a member's funeral. A member may be entitled to a military funeral in accordance with QR&O 24.15 (Military funeral). (Funérailles militaires)

210.20(3) (Power of the Minister) Where in this instruction a person has not received reimbursement because the relevant circumstances, although not dissimilar to, were different from the circumstances established, the Minister may, if the Minister considers it would be equitable and consistent with the purpose of this instruction, approve the grant of all or part of that reimbursement within the approved ceiling.

210.20(4) (Eligibility) In accordance with QR&O 24.15 (Military funeral). members of the Regular Force and members of the Reserve Force who die on service are eligible.

210.20(5) (Entitlement – Burial and Funeral Service, including cremation) An amount not exceeding the Treasury Board set rate of $16,711.35 (exclusive of the Goods and Services Tax and Provincial Sales Tax) can be applied to defray the costs of a dignified funeral and burial of a reasonable quality for a deceased member. The following list is illustrative of goods and services for which the costs may be reimbursed:

(TB, 7 May 2024, effective 1 April 2024)

1. casket or urn;
2. Funeral Director’s fees and services (such as Funeral Director’s professional services, support staff services, registration and documentation, embalmer’s professional services, use of the funeral home);
3. limousine and hearse rental;
4. church rental, or other rental facility and equipment, including seating attendants;
5. interment;
6. scattering of ashes;
7. niche in a columbarium (including perpetual care of the niche);
8. bulletins, obituaries and other death notices;
9. a clergy, including costs of considerations related to religious groups that may not make up the majority of serving members;
10. an organist or other musician;
11. flowers, photos, register books, a memorial video/CD; and
12. reception.

210.20(6) (Annual rate adjustment) The set rate of $16,711.35 will be adjusted annually in accordance with paragraph (13) of this instruction. The adjusted amount will be posted on the Director Casualty Support Management (DCSM) website.

(TB, 7 May 24, effective 1 April 2024)

210.20(7) (Additional entitlement – cemetery plot) A permanent single plot may be purchased at the prevailing rate at the cemetery in which the burial of the remains takes place. Where the remains are cremated, a single plot for the burial of the ashes may be purchased at the prevailing rate at the cemetery in which the ashes are buried. This entitlement includes the cost of opening and closing the grave as well as the perpetual care of the plot.

210.20(8) (Additional entitlement – special casket) An amount may be reimbursed to defray the cost of an oversized or hermetically sealed casket where:

1. that type of casket is required by provinical or other laws regarding shipment of remains; or
2. the medical officer recommends that the condition of the remains warrants that type of casket.
   (amended by TB, effective 1 April 2024)

210.20(8.1) (Authorization for reimbursement – special casket) Approval for reimbursement must be requested to Director General Military Transition (DGMT) through Director Casualty Support Management (DCSM) and include the Commanding Officer's certification that the criteria at paragraph (8) is met.

(TB, effective 1 April 2024)

210.20(9) (Additional entitlement – transportation of remains) At the request of the person entitled to the remains, if the burial is to be in a place other than the place of death, the actual transportation costs may be reimbursed in addition to the costs identified at paragraph (5) under the following circumstances:

1. when the member is away from their parent unit, transportation back tot he parent unit and then to the place of burial;
2. from the place of death to the place of burial; or
3. from the place of death to the nearest crematorium for cremation and then the transportation of the ashes to the place of burial.

Charges for special provisions that are made or required by the carrier for transportation of the remains shall be included in the actual cost of the transportation.

210.20(10) (Additional Entitlement – DND headstone or marker) When the person entitled to the remains does not wish to place a DND headstone, provided by the Last Post Fund (LPF), then a headstone, marker or other memorial may be purchased with public funds, not to exceed the cost of a headstone provided at the National Military Cemetery (NMC).

(amended by TB, effective 1 April 2022)

210.20(11) (Limitations – leave without pay) A member who dies while on LWOP, other than maternity or parental leave, is not entitled to this benefit unless the Chief of Defence Staff so directs under special circumstances.

210.20(12) (Limitations – absent without authority) A member who is absent without authority for a period of 21 days or longer is not entitled to this benefit unless the Chief of Defence Staff so directs under special circumstances.

210.020(13) (Annual adjustment) The set rate at paragraph (5) will be updated annually, on April 1, to allow for a cost of living adjustment based on the Consumer Price Index for the previous calendar year. Every five years, the instruction will be reviewed and the set rate will be adjusted based on proposals supported by survey data obtained from the Funeral Services Association of Canada or sucessor organization over the period. The authority to adjust the set rate rests with the Treasury Board.

210.24(14) (Effective date) The effective date of this instruction is 07 October 2001.

(TB, effective 07 October 2001)

210.21 – TB, repealed 06 June 2007

210.22 – TB, repealed 06 June 2007

210.225 – TB, repealed 19 June 2012

210.23 – TB, repealed 06 June 2007

210.24 – TB, repealed 06 June 2007

210.245 – TB, repealed 06 June 2007

210.25 – TB, repealed 06 June 2007

210.26 – TB, repealed 06 June 2007

210.27 – TB, repealed 06 June 2007

Section 3 – Miscellaneous Expenses

210.71 – Expenses Incurred in the Conduct of an Investigation of a Sensitive Nature – Regular Force

210.71(1) (Application) An officer or non-commissioned member of the Regular Force may be reimbursed for any necessary and reasonable expenses incurred while conducting an investigation into a matter of a sensitive nature or falling under the government security policy.

210.71(2) (Claim for expenses) A claim for expenses incurred in a investigation described in paragraph 9 (1) shall be supported by the personal certificate of the Chief of the Defence Staff or an officer commanding a command or formation, as applicable, to the effect that:

1. the expenditure was incurred under that officer's orders;
2. the expenditure was for an investigation described in paragraph (1); and
3. the member has not been otherwise reimbursed for the expenses.

210.72 – Reserve Force – Compensation during a period of injury, disease or illness

210.72(1) (Definition) The definitions in this paragraph apply in this instruction:

active participation

means that the member can or has returned to paid Reserve service, inclusive of Vocational Rehabilitation, that is outside the scope of the medical treatment plan perscribed for the period of injury, disease or illness identified at paragraph (2) to this instruction. (service actif)

attributable to military service

means the injury, disease or illness must have arisen out of or be directly connected with military service. This meaning shall also be used when considering the aggravation of an existing injury, disease or illness.  (attribuable au service militaire)

Example

(A) While most injuries that occur while on duty are attributable to military service, the one does not necessarily follow the other. For instance, if a member was injured while on duty as a direct result of improper conduct, it should not be considered attributable to military service:

1. Disobedience of a lawful command
2. Negligent operation of personal or CF equipment
3. Brawling
4. Substance abuse.

(B) On the other hand, an injury might occur while not on duty but the circumstances make it attributable. For instance, if a member suffered an injury, disease or illness while not on duty but as a result of the dangerous condition of military quarters, it could be considered attributable to service. Other examples include:

1. Fire
2. Gallery explosion
3. Gas leak
4. Slippery walk ways at CF facilities (e.g., ice on walkways, grease on cafeteria floor)
5. Structural failure (e.g., faulty wooden steps, ceiling)
6. General safety violations (stacked filing cabinets, chairs, tables, etc.)

210.72(2) (Entitlement) Subject to paragraphs (7), (8), (9) and (10), an officer or non-commissioned member of the Reserve Force who, while on Class A, B or C Reserve Service, suffers any injury, disease or illness which is attributable to military service and this injury, disease or illness continues beyond the period of service during which it occurred, is entitled:

1. while the member remains in hospital, an amount equivalent to the rate of pay established for the member's rank for the class of Reserve Service the member was serving at the time the member suffered the injury, disease or illness; and
2. while the member continues to receive treatment but does not remain in hospital, to compensation as provided in subparagraph (a) and, where applicable, an amount equivalent to Separation Expense at the rate determined in CBI 209.997 (Separation Expense), except that the amount equivalent to Separation Expense is not payable for any period during which the member actually resides with their family,

for such period as the Minister may decide, but that period shall not extend beyond the date of release or the date on which treatment for the injury, disease, or illness is completed, thus enabling the member to resume active participation with the Reserve Force or to resume the occupation the member held at the time the injury, disease or illness occurred or to seek civilian employment, whichever occurs first.

210.72(3) (Injury, Disease or Illness not attributable to military service) Subject to paragraphs (7), (8), (9) and (10), an officer or non-commissioned member of the Reserve Force who, while on Class A, B or C Reserve Service, suffers any injury, diesease or illness not attributable to military service and not as a result of the member's misconduct or imprudence, is entitled:

1. until the termination of the member's period of service or until the date the member is returned home, whichever first occurs, to pay and allowances, payable by the employing unit, at the rates and under the conditions prescribed for the member's rank in the CBI; and
2. after the termination of the member's period of service and while the member's condition does not permit the member to be sent home, and where quarters and rations are not provided, to an amount equivalent to the applicable rate of Separation Expense established in CBI 208.997 (Separation Expense).

210.72(4) (Deemed Class A Service) Subject to paragraphs (7), (8), (9) and (10), an officer or non-commissioned member of the Reserve Force who suffers any injury, disease or illness while participating in a Commanding Officer approved CF Exercise Prescription (Expres), or Land Forces Command Physical Fitness Standard (LFCPFS) prescribed activity, as part of an authorized fitness program, is deemed to be on Class A Reserve Service for the sole purpose of compensation under this instruction.

210.72(5) (Pay Advance) Subject to paragraph (7) and to the prior approval of the officer commanding the command, an officer or non-commissioned member of the Reserve Force may, on the recommendation of the commanding officer, be provided with an immediate advance up to a limit of one month's pay each month.

210.72(6) (Recovery of advance) Any payment or advance made under paragraph (5) shall be recovered in whole or in part if the Minister decides that the compensation during the period of injury, disease or illness is not warranted or is warranted for such lesser period as the Minister deems appropriate.

210.72(7) (Limit) No payment of compensation during a period of injury, disease or illness shall be made under paragraph (5) for any period in excess of three months without the prior approval of the Minister.

210.72(8) (Cessation of compensation) Compensation during a period of injury, disease or illness is not payable nor shall any related advance be made from the date the officer or non-commissioned member:

1. is released from the Canadian Forces; or
2. refuses to accept reasonably prescribed medical treatment.

210.72(9) (Treatment Complete) Compensation during a period of injury, disease, or illness is no longer payable effective the date on which treatment for the injury, disease or illness is complete and it is determined by a competent medical authority that the officer or non-commissioned member is capable of:

1. resuming active participation in the Reserve Force;
2. resuming the occupation the member held at the time the injury, disease or illness occurred; or
3. seeking gainful civilian employment if the member was not so employed at the time the injury, disease or illness occurred.

210.72(10) (Full-time student) When the officer or non-commissioned member is a full-time student who, while receiving treatment as an out-patient, has resumed attendance at an educational institution, no payment of compensation during a period of injury, disease or illness or related advance shall be made for the period of attendance at the institution without the prior approval of the Minister. Subject to paragraphs (8) and (9), compensation for the student will be considered:

1. when there is a loss of income from part-time employment (for example, loss of pay from scheduled unit parade nights, week-end training and part-time civilian employment that the member would have reasonably pursued while going to school); or
2. when additional and reasonable expenses are incurred by the member to attend the educational institution or place where the medical treatment is given (for example, extra traveling expenses from their residence to their school or place of treatment or cost of extra lessons to catch up).

210.72(11) (Limitation) For the purpose of the restriction imposed by CBI 204.516 (Limitation of Pay), the period of treatment under paragraph (2) or (3) does not count as days of training.

210.72(12) (Return to Work Program) Compensation during a period of injury, disease or illness for any officer or non-commissioned member to whom this instruction applies, shall be reduced by the amount of the income earned from participation in the CF Return to Work program (ADM (HR-MIL) Instruction 05/03) as part of a medical treatment plan as prescribed by a competent medical authority.

210.72(13) (Special Duty Area / Special Duty Operation) Subject to paragraph (8), where an officer or non-commissioned member is serving on a period of Class C service in an Special Duty Area (SDA) / Special Duty Operation (SDO) and suffers an injury, disease or illness while on that service, an extension of that service may be authorized, in three month increments to a maximum of twenty-four months, or until such time as the member:

1. is declared medically fit by competent medical authority;
2. resumes active participation in the Reserve Force;
3. resumes civilian employment held prior to going on Special Duty Area (SDA) / Special Duty Operation (SDO); or
4. who was a full-time student prior to deployment, is able to resume attendance at an educational institution.

210.72(14) (Government Employees Compensation Act) Where an officer or non-commissioned member is in receipt of compensation benefits for an injury, disease or illness under the Government Employees Compensation Act, compensation during a period of injury, disease or illness under this instruction shall not be granted for the same injury, disease or illness.

210.78 – Registration Fees at Conventions

210.78(1) (Registration fees) Subject to paragraph (2), an officer or non-commissioned member is entitled to reimbursement of the member's actual and reasonable expenses incurred in respect of registration fees for scientific and professional or other conventions that are attended while on duty.

210.78(2) (Cost of meals) Reimbursement under paragraph (1) may not include the cost of a meal or meals provided during the convention and included in the registration fee.

210.80 – Tuition Fees, Books and Instruments – Officers and Non-Commissioned Members of the Regular Force at Canadian Military Colleges, Universities, Academic Institutes or Courses not within the Canadian Forces

210.80(1) (Application) This instruction applies to an officer or non-commissioned member of the Regular Force who is in receipt of pay and allowances, or who is in receipt of an allowance under CBI 205.461 (Maternity and Parental Allowances), and who is enrolled in an authorized full-time or part-time course subsidized by the Canadian Forces, but it does not apply to a member who is authorized to accept a scholarship.

210.80(2) (Reimbursement) An officer or non-commissioned member to whom this instruction applies shall have paid on their behalf or have reimbursed at public expense:

1. while attending a Canadian Military College, all fees and expenses prescribed in the Queen's Regulations and Orders for the Canadian Military Colleges (Volume IV of the QR&O, Appendix 6.1); or
2. while attending a university, an institute or a course;
   1. the cost of tuition, student union or council fees, registration fees, library fees and student health fees; and
   2. subject to the approval of the Chief of the Defence Staff, other similar fees levied by a university or other academic institution.

210.80(3) (Other costs incurred) Subject to the approval of the Chief of the Defence Staff, an officer or non-commissioned member to whom subparagraph (2)(b) applies may be reimbursed such portion as may be determined by the approving authority of the member's actual and reasonable expenses necessarily incurred for:

1. the purchase of books and instruments; and
2. if undertaking post graduate training, pre-enrolment application fees, required entrance examination fees and the preparation of a thesis.

210.80(4) (Subsequent subsidization) When, at a date subsequent to the commencement of an academic year, the full-time subsidized plan first applies to an officer or non-commissioned member who is attending a university, the member is entitled to the payments described in subparagraph (2)(b) and paragraph (3) for that academic year.

210.801 – Education Reimbursement – Primary Reserve

210.801(1) (Purpose) This instruction sets out the policy for the reimbursement of education expenses for eligible members to obtain a degree or diploma at a university, college or other education institution.

210.801(2) (Definitions) The definitions in this paragraph apply in this instruction.

academic year

means the academic year as defined by an education institution. (année scolaire)

education expenses

means:

1. any costs of initial testing, enrolment fees and tuition to take a required course or program of required courses;
2. any costs of necessary material for a required course, including books and instruments, but not paper, pens and other school supplies;
3. any mandatory student union or council fees, library fees, laboratory fees and examination costs;
4. any costs of printing and binding a thesis if necessary for a required course; and
5. any other mandatory costs or fees, relating to a required course or program of required courses that are listed in the course syllabus or program documentation. (frais de scolarité)

member

means an officer or non-commissioned member of the Primary Reserve. (militaire)

ILP

means an individual learning plan prepared by a member, in the form prescribed by the Canadian Defence Academy, setting out the member's education priorities and objectives, and required courses. (PAI)

required courses

means a course necessary to obtain:

1. an undergraduate or advanced degree or diploma at a Canadian university accredited by a provincial ministry or department or an organization authorized by a province to provide the accreditation of universities;
2. a diploma at a Canadian college accredited by a provincial ministry or department or an organization authorized by a province to provide the accreditation of colleges, in a field of study that the Canadian Defence Academy has determined to be in the interests of the Canadian Forces;
3. a degree or diploma at any other education institution provided the Canadian Defence Academy has determined that:
   1. the institution has education standards and curriculum comparable to those in a Canadian university or college, as applicable, which have been accredited by a provincial ministry or department or an organization authorized by a province to provide the accreditation of universities or colleges, as applicable; and
   2. the degree or diploma is in a field of study that is in the interests of the Canadian Forces. (cours obligatoire)

210.801(3) (Entitlement) Subject to paragraph (4), a member is entitled to the reimbursement of 50% of education expenses, to a maximum of $2,000 for required courses completed in a given academic year, not to exceed $8,000 for all service in the Primary Reserve, if:

1. the member has successfully completed the basic military qualification course for an officer or a non-commissioned member, as applicable, or equivalent course for the member's Primary Reserve element;
2. the Canadian Defence Academy has registered the member's ILP;
3. required courses are successfully completed;
4. subject to paragraph (5), the member is not released or transferred from the Primary Reserve during the academic year in which the required courses are completed; and
5. the member was not at any time during the academic year in which the required courses were completed:
   1. on leave without pay and allowances under QR&O 16.25 (Leave Without Pay and Allowances), other than maternity or parental leave;
   2. relieved from the performance of military duty under QR&O 19.75 (Relief From Performance of Military Duty);
   3. undergoing a forfeiture, deduction or cancellation of pay and allowances imposed under QR&O 208.30 (Forfeitures – Officers and Non-Commissioned Members) or QR&O 208.31 (Forfeitures, Deductions and Cancellations – When No Service Rendered); or
   4. on non-effective strength as determined by the member's commanding officer.

210.801(4) (New enrollees, re-enrollees or transferees) A member who enrols or re-enrols in, or transfers to, the Primary Reserve during a semester or academic term, as defined by the concerned education institution, may request, under paragraph (3), the reimbursement of education expenses of required courses that the member successfully completes during that semester or term.

210.801(5) (Release as a result of a service injury) A member who is released under item 3(a) or (b) of the Table to QR&O 15.01 (Release of Officers and Non-Commissioned Members), as a result of an injury attributable to military service, may request, under paragraph (3), the reimbursement of education expenses of required courses that the member successfully completes on or before the day of release.

210.801(6) (Transportation, accommodation and meal expenses) No transportation, accommodation or meal expenses are payable under this instruction.

210.801(7) (Claim for reimbursement) To obtain the reimbursement of education expenses, a CF 52 (General Allowance Claim) is to be submitted by the member in accordance with instructions issued by the Canadian Defence Academy, on or after the first day of the academic year following the academic year in which any required courses are successful completed, along with applicable receipts of education expenses and proof of successful completion of all courses for which reimbursement is requested for that academic year.

Note

Education expenses reimbursed under this instruction may reduce the amount of a recruitment allowance paid under CBI 205.525 (Recruitment Allowance).

(TB, effective 1 Septembre 2004)

210.802 – Skills Completion Program – Regular Force

210.802(1) (Purpose) This instruction sets out the policy for the reimbursement of education and certification expenses for eligible members to upgrade their military skills and experience to a civilian equivalent or to obtain a certification level, or both, for second career civilian employment.

210.802(2) (Definitions) The definitions in this paragraph apply in this instruction.

certification expenses

means:

1. any appraisal, examination and administrative costs necessary to obtain a civilian professional certification or trade accreditation, or an official document issued by a recognized professional body that identifies the member as a practising member of a profession or trade; and
2. any other mandatory costs or fees relating to the certification or accreditation that are listed in the certification or accreditation documentation. (frais d’accréditation)

course

includes a course that is part of an apprenticeship program. (cours)

education expenses

means:

1. any costs of initial testing, enrolment fees and tuition to take a course or program of courses;
2. any costs of necessary material for a course, including books and instruments, but not paper, pens and other school supplies;
3. any mandatory student union or council fees, library fees, laboratory fees and  examination costs;
4. any costs of printing and binding a thesis if necessary for a course; and
5. any other mandatory costs or fees relating to a course or program of courses that are listed in the course syllabus or the program documentation. (frais de scolarité)

member

means an officer or non-commissioned member of the Regular Force. (militaire)

ILP

means an individual learning plan prepared by a member for second career civilian employment, in the form prescribed by the Canadian Defence Academy, setting out:

1. the member’s education priorities and objectives;
2. courses or certification, or both, required by the member to upgrade their military skills and experience to a civilian equivalent or to obtain a civilian certification level; and
3. the member’s military skills and experience that are relevant to the courses or certification, or both, that are required. (PAI)

210.802(3) (Entitlement) Effective 1 April 2007, a member is entitled to the reimbursement of up to two years of education and certification expenses, to a maximum of $5,400 for the total of all periods of service in the Regular Force, if

1. the member has completed at least 10 years of cumulative service in the Regular Force;
2. the member has submitted their ILP to the Canadian Defence Academy no later than one year following the day of the member's release or transfer from the Regular Force; and
3. the Canadian Defence Academy has evaluated the ILP and approved courses or certification, or both, under paragraph (4) or (5).

210.802(4) (Approval of Certification Only) Despite the courses and certification submitted by a member in their ILP, the Canadian Defence Academy shall approve:

1. if certification without the completion of courses would permit the member to work in civilian employment related directly to the member's current or former military occupations, only such certification; or
2. if the member could obtain more than one such certification, any one of the certifications, as chosen by the member, but the amount of certification expenses that may be reimbursed to obtain the certification shall not exceed the amount of certification expenses for the most economical of these certifications that could be obtained, as determined by the Canadian Defence Academy.

210.802(5) (Approval of Courses and Certification) If certification is not approved under paragraph (4), the Canadian Defence Academy shall approve:

1. in the case where there is civilian employment related directly to the member's current or former military occupations, the courses and certification, if applicable, as submitted in the member's ILP that would permit the member to work in civilian employment related directly or indirectly to those military occupations; or
2. in any other case, the courses and certification, if applicable, as submitted in the member's ILP that would permit the member to work in any civilian employment.

210.802(6) (Limitation) A member who has a university degree or college diploma, or current civilian professional certification or trade accreditation, is not eligible for the reimbursement of education and certification expenses under this instruction.

210.802(7) (Transportation, Accommodation and Meal Expenses) No transportation, accommodation or meal expenses are payable under this instruction.

210.802(8) (Claim for Reimbursement) To obtain the reimbursement of education and certification expenses, a member shall submit, in accordance with instructions issued by the Canadian Defence Academy, a CF 52 (General Allowance Claim) along with:

1. receipts of education and certification expenses; and
2. proof that courses are successfully completed or certification obtained, or both, no later than three years after the day of the member's release or transfer from the Regular Force.

210.802(9) (Transition) A member who is released or transferred from the Regular Force during the period of 60 days after the day of the coming into force of this instruction may seek reimbursement under this instruction if the member:

1. submits their ILP to the Canadian Defence Academy no later than 60 days after the day of their release or transfer; and
2. accompanies the claim for reimbursement with proof that courses are successfully completed or certification is obtained, or both, no later than two years after the day that the Canadian Defence Academy has approved courses or certification, or both.

Note

Education and certification expenses reimbursed under this instruction may reduce the amount of a recruitment allowance paid under CBI 205.525 (Recruitment Allowance).

(TB, effective 1 Novembre 2004)

210.81 – Canadian Rangers – Recruiting, Organizing and Training Expenses

The commanding officer of a unit or other element of the Canadian Rangers or a Ranger platoon commander may be reimbursed for expenses incurred in recruiting, organizing and training, if such expenses were authorized in advance by the appropriate officer commanding a command responsible for the Canadian Rangers.

210.82 – Canadian Rangers – Compensation for usage of personally-owned equipment

210.82(1) (Purpose) The purpose of this instruction is to provide compensation to members of the Canadian Rangers for the use of, and the normal wear and tear on, their personally-owned motorized and non-motorized equipment used when participating in military operations, training or exercises.

210.82(2) (Entitlement) A Canadian Ranger is entitled to be reimbursed a daily amount in accordance with the Table to this instruction for the use of their personally-owned equipment if all the following conditions are satisfied:

1. the equipment is used in support of military operations, training or exercises; and
2. the military operations, training or exercises were approved by a Canadian Rangers Patrol Commanding Officer or a superior officer in the Chain of Command.

210.82(3) (Amount) Reimbursement is limited to the amount and equipment listed in the Table to this instruction.

(TB, effective 1 August 2023)

(TB, effective 1 August 2023)

210.83 – Meal Expense – Reserve Force on Class “A” Reserve Service or Class “B” Reserve Service

210.83(1) (Meal expense) An officer or non-commissioned member of the Reserve Force on Class “A” or “B”; Reserve Service who is entitled to rations under QR&O 36.35 (Entitlement to Rations), over a meal hour shall, if a meal cannot be provided from Government sources, be paid either:

1. a meal expense without receipt equivalent to the national average cost of a dispersed lunch meal produced by a Canadian Forces dining facility for visiting units and personnel as determined annually by the Chief of the Defence Staff, or
2. a meal expense supported by a receipt not to exceed the meal allowance rate for a lunch established by the Treasury Board for the public service.

210.83(2) (Payment of expense) The expense described in paragraph (1) is payable in the manner established by the Chief of the Defence Staff.

(effective 13 June 2002)

210.94 – Improvised Explosive Device Bonus – Regular Force

Subject to QR&O 208.318 (Forfeiture of Improvised Explosive Device Bonus – Regular Force), an officer or non-commissioned member of the Regular Force is entitled on each occasion on or after 1 October 1981, that the member qualifies or re-qualifies to the standards established for the Explosive Ordonnance Disposal – Improvised Explosive Device Course as established in orders or instructions issued by the Chief of the Defence Staff, to an Improvised Explosive Device Bonus of:

1. $500, if they indicate in writing their willingness to participate in improvised explosive device activities for a period of three years; or

2. an amount calculated in accordance with the formula:

   number of months to
   compulsory retirement age× $500
   ÷ 36

   if the member has less than three years remaining before reaching their compulsory retirement age and if the member indicates in writing their willingness to participate in improvised explosive device activities for that entire period.

210.95 – Reimbursement of individual professional fees

210.95(1) (Application) This instruction applies to members of the Regular Force and the Primary Reserve on Class C service or Class B service for a minimum of 180 days , during the period for which the professional fees apply.

210.95(2) (Purpose) This instruction provides authority for the reimbursement of individual professional fees, the payment of which is required by statute or law, or by departmental policy or direction, in order to fulfill the duties of a position, job or occupation. The required professional fees must be linked to the Military Employment Structure through occupation specifications.

210.95(3) (Definitions) In this instruction:

designated occupation

means an occupation, the duties of which require all members to pay professional fees. (professionnel désigné)

designated position

means a position, the duties of which require the incumbent to pay professional fees. (poste désigné)

occupational authority

means the:

1. Commander Royal Canadian Navy;
2. Commander Canadian Army;
3. Commander Royal Canadian Air Force; or
4. Assistant Chief of Military Personnel. (autorité de groupe professionnel militaire)

professional fees

means:

1. annual fees paid to an association, agency or regulatory body in order to acquire and maintain a license, certification, membership or professional status, where failure to pay those professional fees prevents the performance of duties listed in the member’s occupation specifications;
2. initiation fees or administrative fees that are required for the acquisition or maintenance of credentials as defined in subparagraph (a); and
3. annual insurance premiums required for the acquisition or maintenance of credentials as defined in subparagraph (a), but only where it is a direct requirement of licensure from an association, agency or provincial regulatory body. If the required credentials are not contingent on acquiring insurance, then only the professional fees less the cost of insurance will be reimbursed. (frais professionnels)

210.95(4) (Entitlement) A member is entitled to the reimbursement of individual professional fees if they are assigned to a designated occupation or occupy a designated position.

210.95(5) (Designation – Authority) The Secretary of the Treasury Board is the approving authority to designate a position or occupation, and to terminate such designations, for the purpose of reimbursement of individual professional fees.

210.95(6) (Designation – Accounting) Designated occupations and positions:

1. to be added or removed, must be requested in writing by an Occupation Authority through Director General Compensation and Benefits (DGCB) for onward transmission to the Secretary of the Treasury Board for approval;
2. are effective on the date of approval;
3. must be published on a defence web site as defined in article 1.21 (Publication of Regulations, Orders and Instructions) of the QR&O unless there is a security reason against doing so; and
4. will be compiled in a list which will be maintained and monitored by DGCB who will report on its status annually on 1 April to the Secretary of the Treasury Board.

210.95(7) (No Entitlement) A member is not entitled to be reimbursed for the following:

1. fees associated with credentials not directly required to fulfill duties contained in the member’s occupation specifications; 
2. associated fees that are not included as part of the fees described in paragraph (3) for the acquisition or maintenance of required credentials; and
3. fees which have been reimbursed or paid by a third party.

210.95(8) (Submission of claims for reimbursement) There is no authority to advance a payment for individual professional fees. Claims for reimbursement of fees shall:

1. be submitted in accordance with established orders and instructions for the submission of claims, issued by the Chief of the Defence Staff;
2. be submitted individually by members in designated occupations or positions; and
3. be supported by receipts or proof of payment.

(See also QR&O article 203.05 (Delay In Submission Of Claims))

(TB effective 13 May 2021)