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Part 3 - Special Circumstances
Chapter 12. Moves to and from outside Canada

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12.01 Purpose

This chapter sets out the relocation entitlements applicable to moves on posting to, from and between locations outside of Canada.

(C) (amended, effective 15 June 2023)

12.02 Entitlements – generally

The entitlements for a move under this chapter are generally the same as those contained in Parts 1 and 2, except for the following which have modified or added entitlements:

  1. Long travel;
  2. ILM&M – overseas moves;
  3. TNL – Commercial sea travel – overseas moves;
  4. Purchase and sale of a residence;
  5. Rented residences outside Canada;
  6. HG&E limitations and enhancements;
  7. PMV modifications; and
  8. Rental vehicle.

(C)

12.03 Currency

  1. A member shall be reimbursed relocation expenses outside Canada in equivalent Canadian funds, based on:
    1. the exchange rate on the receipt, if indicated;
    2. the exchange rate on the bank or credit card statement that correlates with the receipt; or
    3. in the absence of the above, the daily average Bank of Canada exchange rate on the date of the transaction set out on the Bank of Canada website.
  2. When exchanging currency into local funds, a member is entitled to be reimbursed from the Core Account for any automated teller machine fees, administration fees and any losses on exchange (compared to the daily average Bank of Canada exchange rate on the date of exchange).
  3. Reimbursement under paragraph (2) is limited to funds advanced or reimbursed for CAFRD relocation expenses and not the transfer/exchange of personal funds.

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Section 12.1 Additional Benefits

12.1.01 Additional entitlements

In addition to the benefits contained in this directive, a member posted back to Canada may have an entitlement under CBI 208.9964 (Duties and Taxes on Early Repatriation to Canada).

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12.1.02 Long Travel

  1. This subsection applies in respect of overseas travel for:
    1. a HHT/DIT under Chapter 4; and
    2. TNL under Chapter 6.
  2. When continuous commercial air travel, that is combined with rail and/or road travel time, is in excess of nine hours, a member may elect one of the following:
    1. one "rest day" at destination;
    2. a scheduled overnight rest period during travel; or
    3. lodgings between flight changes during air travel, or between travel legs.
  3. For the purposes of paragraph (2), "continuous commercial air travel" means the travel commencing at the scheduled flight departure time at origin and ending at the scheduled flight arrival time at destination, and includes any time between connecting flights.
  4. The "rest day" commences at 0001 hrs after arrival at destination and is deemed to be a travel day. In respect of HHT/DIT travel, the "rest day" option at subparagraph (2)(a) does not apply to the return journey.
  5. The expenses at paragraph (2) are funded from the same spending account that the commercial transportation costs for that person are funded from.

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12.1.03 Return to assist

When a member proceeds on posting outside of Canada in advance of their (D)HG&E, the member is entitled to the benefits at CAFRD 11.2.14 (Return to assist) to return to assist with the subsequent move to the new post.

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Section 12.2 ILM&M

12.2.01 ILM&M – moves to and from Mexico or overseas

  1. When moving to, from or between Mexico or overseas locations, the meal entitlements at CAFRD 5.08 (Meal entitlements) are modified as follows:
    1. the basic meal entitlement is 30 days; and
    2. the supplemental meal entitlement is 15 days.
  2. The lodgings entitlement (CAFRD subsections 5.09 and 5.10) and the miscellaneous allowance entitlement (CAFRD 5.11) are adjusted accordingly as a consequence to paragraph (1).

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Section 12.3 Travel

12.3.01 Commercial sea travel – moves to and from overseas

  1. When a member elects to utilize commercial sea travel for TNL between Canada and an overseas post, the member shall be reimbursed from the Core Account for actual and reasonable transportation and travelling expenses from the current place of duty to the new place of duty, not to exceed the cost of travel by air in accordance with paragraph (2).
  2. For the member and each accompanying dependant travelling by sea, the cost of travel by air is the sum of:
    1. transportation and travelling expenses from current place of duty to closest practical air departure terminal;
    2. unrestricted economy airfare and reduced fare for children as applicable, as determined not less than 60 days before the ship’s departure/sailing date; and
    3. transportation and travelling expenses from the closest practical air arrival terminal to the new place of duty.
  3. The member is entitled to one day of duty travel when travelling by sea, with paid leave being utilized for all remaining travel from the old place of duty to the new place of duty.

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Section 12.4 Purchase and sale of a residence

12.4.01 Limitation

There is no entitlement to purchase or sale benefits in respect of a residence that is outside of Canada.

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Section 12.5 Rented Residences outside Canada

12.5.01 Rent in advance of move

  1. When proceeding on posting to a location outside of Canada, this subsection modifies the amount funded by the Core Account at CAFRD 7.04 (Rent in advance of move).
  2. A member is entitled to be reimbursed from the Core Account for:
    1. up to one month’s rent; and
    2. when approved by the local authority at the gaining unit prior to signing the lease, up to two additional months.

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12.5.02 Rental finding fees

  1. When proceeding on posting to a location outside of Canada, this subsection modifies paragraphs (2) and (3) of CAFRD 7.05 (Rental finding fees) .
  2. A member is entitled to be reimbursed from the Core Account for actual and reasonable expenses for:
    1. rental finding services and rental agent fees required by the landlord and provided by a professional agency, not to exceed one month’s rent or the amount legally required by the destination country, whichever is greater; and
    2. fiscal stamps (required by specific countries to register a lease).
  3. Additional expenses related to finding and securing a rented residence are reimbursed from the Custom Account.

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12.5.03 Rental inspection

When securing or vacating a rented residence at a post outside of Canada, a member is entitled to be reimbursed from the Core Account for the inspection of that residence when that inspection is a requirement under local law (e.g. L'état des lieux).

(T) (amended, effective 15 June 2023)

Section 12.6 HG&E

12.6.01 Access to HG&E in LTS

A member who already has HG&E in LTS may have an entitlement under CAFRD 9.1.11 to access that HG&E in LTS.

(C)

12.6.02 HG&E inventory listing

Prior to the HG&E load date, for Customs purposes a member must prepare an inventory of HG&E being shipped from Canada to outside of Canada for placement on the member’s unit personnel file. There is no entitlement to be reimbursed any costs associated with preparing the inventory.

(C)

12.6.03 One-way HG&E weight entitlement – moves to and from overseas

  1. When moving to or from an overseas location, the one-way HG&E weight entitlement at paragraph (2) of CAFRD 9.1.06 (Weight entitlement) is modified by this subsection.
  2. The one-way weight entitlement is the sum of the amount calculated under the applicable subparagraph below or 9,072 kg (20,000 lbs) whichever is less, plus the applicable packing and crating factor at CAFRD 9.1.07:
    1. when occupying a furnished accommodation at the foreign post, 3,100 kg (6,835 lbs) for the member plus 300 kg (661 lbs) for each accompanying dependant; and
    2. when occupying an unfurnished accommodation at the foreign post, 4,700 kg (10,362 lbs) for the member plus 600 kg (1,322 lbs) for each accompanying dependant.
  3. Mission/Administration or Posting Instructions which specify weight limitations/entitlements take precedence over the entitlements under paragraph (2).
  4. The total weight calculated under paragraph (2) may be increased if there is an additional entitlement under CAFRD 12.6.04.
  5. On posting from the foreign post, the weight entitlement will be based on the member’s current family size or the family size that originally moved to the foreign post, whichever is greater.

(T) (amended, effective 1 March 2022)

12.6.04 Additional weight allowance – Representational position or when authorized

  1. Officers proceeding to and from a CAF representational position in a foreign country, or who have been authorized additional weight, are entitled to additional weight as follows, plus the applicable packing and crating factor at CAFRD 9.1.07:
    1. 795 kg (1,750 lbs) of HG&E; and
    2. 23 kg (50 lbs) of excess baggage when travelling via commercial airlines.
  2. Non-commissioned members who have been authorized additional weight are entitled to 339 kg (750 lbs) of HG&E when proceeding to and from their place of duty in a foreign country.
  3. Expenses for the additional HG&E weight are funded from the Core Account.

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12.6.05 Air priority shipments

A member moving to a post outside of Canada may be entitled under CAFRD 9.1.04 to an air priority shipment.

(C)

12.6.06 Non availability of commercial packing and crating services

Where commercial packing and crating services are not available or cannot be done under the HG&E RSC, a member is entitled to be reimbursed from the Core Account for actual and reasonable expenses incurred for the necessary packing/crating of HG&E.

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12.6.07 Customs clearance transportation expenses – HG&E

  1. A member who is relocating back to Canada is entitled to be reimbursed from the Core Account for the cost of return transportation (commercial transportation costs or PMV mileage) to the international customs clearance facility when the facility is not located within the geographical boundaries of the new permanent workplace.
  2. Multiple daily trips may be required at the request of the international customs clearance facility authorities and shall also be reimbursed.
  3. When the travel and customs clearance cannot be accomplished in one day, overnight accommodations and meal expenses are authorized for the member only.

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Section 12.7 PMV

12.7.01 PMV modifications

  1. When posted to a location outside of Canada, a member is entitled to be reimbursed for expenses to modify a Canadian specification PMV if:
    1. the modifications are legally required by the host country;
    2. the PMV would otherwise fail mandatory inspection required for legal licensing; or
    3. the modifications are required by the transportation authorities of the host country to obtain car insurance, as confirmed in writing by those authorities.
  2. When posted back to Canada, a member is entitled to be reimbursed for expenses to reverse the modifications at paragraph (1) to the Canadian specification PMV if the modifications are required by Canadian federal or provincial law for legal operation of the PMV in Canada
  3. The reimbursement under paragraphs (1) and (2) are funded from the same spending account that the transportation of the PMV is funded from.

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12.7.02 Rental vehicle – PMV shipped

  1. This subsection modifies CAFRD 9.3.03 (Rental vehicle).
  2. When a member is entitled under CAFRD 9.3.03 (Rental vehicle), the rental vehicle expenses described at CAFRD 3.3.02 (Rental vehicle) and at paragraph (4) of this subsection are reimbursable for one rental vehicle.
  3. The period of entitlement commences 24 hours before the member ships a PMV, and ceases:
    1. where the PMV can be immediately legally operated in the destination country, 24 hours after the PMV is delivered to the member; and
    2. where the local authority at the gaining unit certifies that the PMV cannot be immediately legally operated in the destination country (e.g. due to need for diplomatic plates, PMV modifications, etc.), the earlier of,
      1. 24 hours after the earliest day the PMV can be legally operated in the destination country, or
      2. 14 days after the PMV is delivered to the member.
  4. In addition to the expenses described CAFRD 3.3.02 (Rental vehicle), a member is entitled to be reimbursed from the Custom Account for:
    1. additional local commercial transportation expenses; and
    2. when renting a vehicle at locations outside Canada, additional insurance coverage.

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12.7.03 Rental vehicle – PMV stored or sold at origin

  1. This subsection modifies CAFRD 9.3.03 (Rental vehicle).
  2. A member to whom CAFRD 12.7.02 does not apply is entitled to be reimbursed rental vehicle expenses as described in CAFRD 3.3.02 (Rental vehicle) for one rental vehicle when:
    1. the primary mode of travel to new location is by commercial carrier;
    2. the PMV is stored or sold at origin; and
    3. the member has no other vehicle.
  3. The period of entitlement commences 24 hours before the member stores or sells their vehicle, and ceases 24 hours after the member acquires a replacement vehicle at destination.
  4. Actual and reasonable expenses are reimbursed from:
    1. the Core Account, to a maximum of $1,000 CAD; and
    2. the Custom Account for any additional amount.
  5. For the purposes of paragraph (2), a member who while at the post outside Canada did not own a vehicle is deemed to have sold their vehicle at origin.

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Section 12.8 Release

12.8.01 Relocation back to Canada for release purposes

  1. A member who does not have an IPR entitlement under Chapter 14, or who wishes to defer their IPR election, is entitled to the full benefits of a relocation as per the CAFRD to a location in Canada of their choice without electing their IPR provided there is, within 250 km one-way direct road distance, a CAF unit with a release centre to administer the member’s transfer/release.
  2. The member’s HG&E in LTS shall be restored to the member at their new residence.

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Section 12.9 Funding formula

12.9.01 Funding formula

  1. The Custom Account formula below replaces the default formula at CAFRD 1.2.04 for a member who relocates between:
    1. a place of duty in Canada, the continental USA or Mexico; and
    2. a place of duty overseas.
  2. For any other relocations under this chapter including cross-postings within the same continent, refer to the default Custom Account formula at CAFRD 1.2.04.
Custom Account formula
A Greater of
  1. $1,000; or
  2. To a maximum of $5,250, 35% of the real estate commission based on the sale price of the principal residence if sold prior to an appraisal, or on the initial appraised value.
+ B 35% of the cost of one-way transport for the member and dependants from Halifax to Vancouver.
+ C 35% of the average cost of shipping 454 kg (1,000 lbs) of HG&E per qualifying room from Halifax to Vancouver.
= D Total Custom Account funds.

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