Clarification Bulletin – CAFRD 9.1.08 Storage in Transit (SIT)

Dated 25 May 2021

Issue:

The current wording of subparagraph (4) of CAFRD 9.1.08 (Storage in Transit (SIT)) has resulted in ambiguity concerning when a relocating CAF member’s SIT entitlement ceases owing from a lack of clarity concerning how the CAF member is expected to inform their Traffic Section at destination that they remain entitled to SIT until the specified end date of their approved interim lodgings, meals and miscellaneous expenses. This lack of clarity has resulted in local Traffic Sections converting a relocating CAF member’s SIT to Storage at Own Expense (SOE) prematurely when the member remains entitled to SIT benefits.

Further, in stating that “the member is responsible for all subsequent HG&E storage costs after that period of basic coverage ends”, subparagraph (4) of CAFRD 9.1.08 has created the impression that relocating CAF members are responsible for costs associated with the delivery, unpack, and unload of their household goods and effects (HG&E). This is inaccurate. While a member is responsible for storage costs after their SIT entitlement ends, they remain entitled to delivery, unpack, and unload services as a core CAFRD entitlement.

Clarification:

In accordance with CAFRD 2.1.01 (Authority – Director Compensation and Benefits Administration (DCBA)), the following clarification is provided for subparagraph (4) of CAFRD 9.1.08 (Storage in Transit (SIT)):

• Upon arriving at destination, as per the standard protocol, the CAF member must contact their local traffic section to arrange for the delivery of their HG&E.
• If the CAF member’s interim lodgings, meals and miscellaneous (ILM&M) and SIT must continue beyond the 10 day basic entitlement, they are to inform the traffic section and provide a copy of their authorization for additional ILM&M days, clearly confirming the end date that their ILM&M ceases and their SIT will be converted to SOE.
• This authorization will entitle the CAF member to SIT benefits for the duration of their approved ILM&M days.
• If the CAF member has a known occupancy date, the traffic section will make the arrangements for the delivery, unload, and unpack of their HG&E.
• If the CAF member does not have a known occupancy date, or, their occupancy date is after their SIT entitlement ends, the CAF member will be informed of, and will acknowledge, the date their SIT converts to SOE.
• A CAF member who does not have a known occupancy date will be responsible for arranging the delivery of HG&E directly with the sub-contracted moving company. The Traffic Section will confirm the contact information for the CAF member.
• When the CAF member whose SIT has been converted to SOE arranges for their own delivery, unload and unpack, they are to arrange for the sub-contracted moving company to issue two receipts – one for the storage costs for which the CAF member will be financially responsible for, and a second, separate receipt for delivery, unload and unpack services for which the CAF member will be reimbursed through a claim process.
• The CAF member is to submit an adjudication to DCBA to compensate the delivery, unload and unpack expenses. The contracted relocation service provider will administer payment from core funds when the member uploads a signed adjudication with their claim.

In accordance with CAFRD 2.1.01 (Authority – DCBA), this clarification bulletin is policy direction that conveys the intent of the specific CAFRD provision as confirmed by the Treasury Board Secretariat. A clarification amendment to CAFRD 9.1.08 will follow in due course.