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Part 3 - Special Circumstances
Chapter 11. Specific moves within Canada

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11.01 General

  1. This chapter sets out the entitlements related to specific types of moves within Canada that are not contemplated in Part 2 of this directive.
  2. This chapter is divided into the following sections:
    1. Section 11.1 – Move of (D)HG&E from place of enrolment;
    2. Section 11.2 – Unaccompanied moves;
    3. Section 11.3 – Local moves on posting; and
    4. Section 11.4 – Moves to and from Isolated Posts.

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Section 11.1 Move of (D)HG&E from place of enrolment

11.1.01 Introduction

  1. Upon enrolment, the first posting or series of postings of a Regular Force member normally prohibits the move of (D)HG&E while the member is undergoing initial training.
  2. This section describes the relocation entitlements, limitations and enhancements available to the member following that initial training period when the move of the member’s (D)HG&E from their place of enrolment is no longer prohibited and the member meets the application/eligibility criteria for a move under this directive.

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11.1.02 Move of (D)HG&E

  1. Subject to CAFRD 11.1.07 (Limitations – enrolments and transfers – residence outside Canada), when a member becomes entitled to move their (D)HG&E from their place of enrolment, the member may move from:
    1. the location where the HG&E was stored on enrolment;
    2. the residence that was occupied by the member or their dependants on their date of enrolment; or
    3. any other location in Canada, however, reimbursement shall be limited to the cost that would have been incurred had the member’s (D)HG&E been relocated from the residence at subparagraph (1)(b).
  2. The member is entitled to move (D)HG&E from one location only.

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11.1.03 Entitlements – generally

  1. The entitlements for a move from a place of enrolment are generally the same as those contained in Parts 1 and 2 except for the limitations or enhancements at CAFRD subsubsections 11.1.04 through 11.1.07.
  2. When a member is posted locally to a new permanent workplace, the member may be entitled to a move – see CAFRD 1.1.05 (Eligibility).

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11.1.04 Posted back to place of enrolment – members without dependants

A member who:

  1. has no dependants;
  2. is posted to a place of duty that is also the member’s place of enrolment; and
  3. did not maintain a residence at the place of enrolment 

is entitled to be reimbursed the costs associated with acquiring a rented or replacement residence and moving their HG&E into that residence.

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11.1.05 HG&E – members without dependants

  1. This subsection applies in respect of a member who has no dependants.

HG&E placed in LTS at public expenses on enrolment

  1. In respect of a member who has HG&E in LTS at public expense, the entitlement to LTS continues until either:
    1. six months after the COS or RFD date (whichever is later); or
    2. a date determined by local authority when service reasons require that the shipment of HG&E from LTS be further delayed (e.g. member on training, TD, attached-posting, etc. during the first six months).
  2. After expiry of the time limit at paragraph (2), the member is responsible for all subsequent LTS costs.
  3. A member has two years from their COS or RFD date, whichever is later, to ship the HG&E from LTS to the new place of duty at public expense, and may be extended under paragraph (6). When this time limit expires:
    1. where applicable, CAF will cease to pay for the LTS; and
    2. any subsequent expenses for the HG&E in LTS, including shipping, are the responsibility of the member.

HG&E on enrolment that is not in LTS at public expense

  1. A member has two years from their COS or RFD date, whichever is later, to ship the HG&E they had on enrolment to the new place of duty at public expense, and may be extended under paragraph (6). When this time limit expires, any subsequent expenses for shipping the HG&E are the responsibility of the member.

Either scenario above

  1. When the member is tasked (on training, attach posting or temporary duty) outside the geographical boundaries of the new permanent workplace for a period of 30 days or more that commences before the time limit at paragraph (4) or (5) expires, that time limit may be extended by the equivalent number of days tasked if the contracted relocation service provider receives written confirmation of the number of days tasked.
  2. When it is practical to do so, small loads of HG&E may be shipped as UAB at the discretion of the responsible CAF Transportation Agent.

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11.1.06 Return to assist

When the HG&E the member had on enrolment was not placed into LTS at public expense, the member is entitled to the benefits at CAFRD 11.2.14 (Return to assist) to return to the member’s place of enrolment to assist with the move.

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11.1.07 Limitations – enrolments and transfers – residence outside Canada

  1. This subsection applies to a member whose permanent residence was outside Canada on their date of enrolment in, or transfer to, the Regular Force and continues to be outside Canada on the date the member is entitled to a move under this section.
  2. For the purposes of calculating relocation entitlements and the Custom Account funding, the member’s:
    1. place of enrolment is deemed to be the nearest port of entry or border point in Canada on a direct route from their new permanent workplace to the country where they were residing at the time of enrolment or transfer (see Section 1.4); and
    2. permanent residence is deemed to be a rented residence with
      1. the actual number of qualifying rooms to a maximum of 10; and
      2. zero expenses under CAFRD 7.03 (Rent or lease liability).

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11.1.08 Funding formula – members with dependants

For a member with dependants who is moved under this section, the Custom Account formula below replaces the default formula at CAFRD 1.2.04:

Custom Account formula
A Greater of
  1. $1,000; or
  2. to a maximum of $5,250, 35% of the real estate commission based on the sale price of the principal residence if sold prior to an appraisal, or on the initial appraised value.
+ B 35% of the cost of transportation for the member and dependants from place of enrolment to new place of duty.
+ C 35% of the average cost of shipping 454 kg (1,000 lbs) of HG&E per qualifying room based on accommodation occupied prior to enrolment.
= D Total Custom Account funds.

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11.1.09 Funding formula – members without dependants

For a member without dependants who is moved under this section, the Custom Account formula below replaces the default formula at CAFRD 1.2.04:

Custom Account formula
A Greater of
  1. $1,000; or
  2. To a maximum of $5,250, 35% of the real estate commission based on the sale price of the principal residence if sold prior to an appraisal, or on the initial appraised value.
+ B 35% of the cost of transportation for the member from old place of duty to new place of duty.
+ C 35% of the average cost of shipping 454 kg (1,000 lbs) of HG&E per qualifying room based upon type of accommodation occupied prior to enrolment.
= D Total Custom Account funds.

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Section 11.2 Unaccompanied moves

11.2.01 Introduction

  1. This section describes the relocation entitlements, limitations and enhancements applicable to a member who is proceeding unaccompanied to the new place of duty in Canada.
  2. The benefits described in this section generally pertain to securing and moving to semi-permanent accommodation, and organizing the subsequent move into permanent accommodation.
  3. (Warning) A Reserve Force member who is moving for a period of Class "B" Reserve service may proceed unaccompanied, but is warned that some benefits in this section do not apply to them. A Reserve Force member moving for Class "B" Reserve service should read this section carefully before making the decision to proceed unaccompanied.

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11.2.02 General

  1. When permanent accommodations have not been secured or they are not available prior to the COS or RFD date, a member:
    1. with dependants may proceed unaccompanied to the new place of duty on a restricted basis for a maximum period of six months (see also paragraph (2)); and
    2. without dependants, who has a principal residence that is actively marketed, may proceed to a new place of duty in advance of the move of the member’s HG&E.
  2. A member with dependants shall request an IR as soon as it is known that the unaccompanied period will exceed six months. IR does not apply to a Reserve Force member moving for Class "B" reserve service.
  3. Where single quarters are available at the new place of duty, there is no entitlement to an Unaccompanied HHT or to any expenses related to any other type of semi-permanent accommodation.

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11.2.03 Dependants move in advance of member

  1. When permanent accommodations have been secured, or they are available prior to the COS or RFD date, a member whose dependants and/or HG&E precede them to the new location is entitled to the benefits provided in CAFRD 11.2.08 (Accommodations) at the current place of duty for a period of up to six months.
  2. This provision does not apply to:
    1. a Reserve Force member moving for Class "B" Reserve service, or
    2. Service Couples who are collocated prior to the move of (D)HG&E – see CAFRD Chapter 10 and CBI 208.997 (Separation Expense).

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11.2.04 Entitlements – generally

  1. The entitlements for an unaccompanied move are generally the same as those contained in Parts 1 and 2, except for the following entitlements which have limitations or enhancements:
    1. Return to location of (D)HG&E when posted elsewhere while on a prohibited or restricted move;
    2. HHT/DIT;
    3. TNL;
    4. shipment of vehicle; and
    5. returning to previous place of duty for release purposes.

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11.2.05 Return to location of (D)HG&E

  1. A member who is currently posted to a location to which the move of their (D)HG&E continues to be prohibited or restricted, and is subsequently posted to a location other than where their (D)HG&E is located, is entitled to return to the location of their (D)HG&E to make relocation arrangements prior to proceeding to the new place of duty. This provision does not apply in cases where the member has only HG&E in LTS at public expense.
  2. If prior to the current posting, the member had not exercised their entitlement to move their (D)HG&E from place of enrolment, the contracted relocation service provider will administer the move as per Section 11.1.
  3. The Custom Account funding shall be based on a move from the location of (D)HG&E to the new place of duty.

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11.2.06 Return from Operations – Administration

  1. A member returning from Operations (prohibited move) will continue to be administered by the local administrative support staff for their return travel.
  2. A member returning from Operations directly to the new place of duty shall be administered as per this section until accommodations have been secured. The relocation will then be administered from location of (D)HG&E or LTS to the new place of duty.

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11.2.07 Unaccompanied HHT/DIT

  1. A Regular Force member or a Reserve Force member moving for a period of Class "C" Reserve service, who will proceed unaccompanied to a location where single quarters are not available is entitled to conduct an Unaccompanied HHT (member only) in order to secure semi-permanent accommodation either:
    1. under Chapter 4 in advance of the TNL; or
    2. under Chapter 5 immediately after TNL, if eligible under CAFRD 5.07 (HHT after TNL).
  2. There is no entitlement to any DIT in respect of an unaccompanied move.
  3. ILM&M will cease on the day the semi-permanent accommodation is occupied or on the day the semi-permanent accommodation was available, whichever is earlier.

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11.2.08 Accommodations

  1. This subsection does not apply to a Reserve Force member moving for a period of Class "B" Reserve service.
  2. For a member with dependants who proceeds unaccompanied, the accommodation entitlements are described at CBI 208.997 (Separation Expense) and are administered by the CAF, not the contracted relocation service provider.
  3. For a member without dependants who proceeds in advance of the member’s HG&E while their principal residence is being actively marketed, or is sold and the closing date is in the future, the entitlements are as follows:
    1. when proceeding to a location where single quarters are available, the member is entitled to be reimbursed the amount paid for the single quarters; and
    2. when proceeding to a location where single quarters are not available, the member is entitled to be reimbursed actual and reasonable expenses for accommodation, furniture rental, utilities and parking not to exceed the maximum rates as published at CBI 208.997 (Separation Expense).
  4. The entitlement under paragraph (3) is funded from:
    1. the Core Account for the first six months; and
    2. the Custom Account for any additional months.
  5. The entitlement under paragraph (3) ceases on the day the member’s HG&E is moved from the principal residence. For greater certainty, a monthly amount paid under subparagraph (3) shall not be abated for the month in which the entitlement ceases.

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11.2.09 TNL

The entitlement at CAFRD 6.08 (Travel by PMV) is limited to reimbursement for driving one vehicle and towing one trailer to the new place of duty.

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11.2.10 Shipment of PMV or motorcycle

The entitlement at CAFRD 9.3.02 (Shipment of PMV and motorcycle by commercial carrier) is limited to reimbursement for shipping one PMV or motorcycle when the member does not drive to the new place of duty.

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11.2.11 Unaccompanied baggage (UAB)

A member is entitled to ship UAB under CAFRD 3.4.06.

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11.2.12 Returning to previous place of duty for release purposes

  1. A Regular Force member who has proceeded unaccompanied and is subsequently returning to their previous place of duty for release purposes, is entitled to the following in relation to their return:
    1. TNL expenses under Chapter 6 for the member;
    2. the shipment of one PMV or motorcycle under CAFRD 9.3.02 (Shipment of PMV and motorcycle by commercial carrier) when the member does not drive a PMV for their TNL above; and
    3. the shipment of UAB under CAFRD 3.4.06.
  2. Reimbursement under this subsection is administered by the CAF.

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11.2.13 Subsequent Accompanied HHT – member with dependants

  1. A member with dependants who has proceeded unaccompanied is entitled to conduct a subsequent Accompanied HHT (member and dependants) in order to secure permanent accommodation for the move of (D)HG&E to the member’s new place of duty.
  2. For the subsequent Accompanied HHT, the following limitations apply to the lodging entitlement at Chapter 4 in relation to a member who is residing in semi-permanent accommodation other than single quarters:
    1. if only the spouse accompanies the member on the HHT, there is no entitlement to lodgings under Chapter 4; and
    2. if other dependants accompany the spouse on the HHT and the member’s semi-permanent accommodation will not accommodate those dependants, the family may utilize commercial lodgings for the HHT, however all lodging expenses including those for the member and spouse shall be reimbursed from the Custom Account.
  3. For greater certainty, the limitations at paragraph (2) do not limit the entitlement to reimbursement for meals and incidentals for the member and dependants from the applicable spending account as outlined in Chapter 4.

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11.2.14 Return to assist

  1. A member is entitled to one day of transportation and travelling expenses to return to the former residence/place of duty to assist with the move of (D)HG&E. This travel is funded from the Core Account.
  2. For the purposes of paragraph (1), a member who is returning via PMV is entitled to be reimbursed the kilometric allowance for the first 600 km from the Core Account, and the remainder from the Custom Account.
  3. A member is entitled to a rental vehicle at the location of the (D)HG&E only if the member returns to that location via commercial transportation and the member has no other PMV at that location.
  4. ILM&M is limited to the pack, load, and clean days as per subparagraph (1)(a) of CAFRD 5.04 (Pack, load, clean, unload, and unpack days).
  5. For the subsequent TNL under Chapter 6 from the old place of duty back to the new place of duty, a member who has already utilized PMV travel in excess of one day travel for the initial unaccompanied move is entitled to be reimbursed:
    1. for the member, one day of travel time and benefits from the Core Account;
    2. for each dependant, travel time and benefits in accordance with Chapter 6; and
    3. if the member’s return travel under paragraph (1) was by PMV, the kilometric allowance for the first 600 km from the Core Account for that PMV, and the remainder from the Custom Account.
  6. Where paragraph (5) does not apply, travel time and benefits for both the member and dependants shall be in accordance with Chapter 6 for the subsequent TNL.

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11.2.14.1 Return to assist – administration

In relation to CAFRD 11.2.14:

  1. the member is on duty for their authorized travel days under paragraph (1) and under paragraphs (5) or (6) as the case may be;
  2. the member may be entitled to Special Leave - Relocation for some of the days at the former residence/place of duty.  See the Canadian Forces Leave Policy Manual; and
  3. for any day at the former residence/place of duty where the member is not entitled to Special Leave - Relocation, the member is either expected to report for duty or be on paid leave until they begin their TNL.

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11.2.15 Funding formula

For a member who proceeds unaccompanied under this section, the Custom Account formula below replaces the default formula at CAFRD 1.2.04. For all subsequent relocation activities, the applicable funding formula is used.

Custom Account formula
A Not applicable
+ B 35% of the cost of transportation from old place of duty to new place of duty for member only
+ C Not applicable
= D Total Custom Account funds.

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Section 11.3 Local Moves on Posting

11.3.01 Application

This section applies to a member who is posted and is authorized a local move of (D)HG&E (less than 40 km from current residence to new residence, or less than 40 km from current permanent workplace to new permanent workplace) as a result of that posting. Local moves are only authorized when the posting requires the member to occupy or vacate an official quarter, in accordance with QR&O 28.01 (Obligation to occupy quarters).

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11.3.02 Entitlements – generally

The entitlements for a local move are generally the same as those contained in Parts 1 and 2, except that there is no entitlement to:

  1. a HHT or DIT under Chapter 4; and
  2. TNL under Chapter 6.

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11.3.03 Financial code for local move

The applicable posting authority is responsible to provide a financial code for the local move.

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Section 11.3 Local Moves on Posting

11.3.01 Application

This section applies to a member who is posted and is authorized a local move of (D)HG&E (less than 40 km from current residence to new residence, or less than 40 km from current permanent workplace to new permanent workplace) as a result of that posting. Local moves are only authorized when the posting requires the member to occupy or vacate an official quarter, in accordance with QR&O 28.01 (Obligation to occupy quarters).

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11.3.02 Entitlements – generally

The entitlements for a local move are generally the same as those contained in Parts 1 and 2, except that there is no entitlement to:

  1. a HHT or DIT under Chapter 4; and
  2. TNL under Chapter 6.

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11.3.03 Financial code for local move

The applicable posting authority is responsible to provide a financial code for the local move.

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Section 11.4 Moves to and from Isolated Posts

11.4.01 Introduction

This section describes relocation entitlements applicable to moves to and from isolated posts.

(C)

11.4.02 Access to HG&E in LTS

A member who already has HG&E in LTS may have an entitlement under CAFRD 9.1.11 to access that HG&E in LTS.

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11.4.03 Relocation from an isolated post for release purposes

  1. A member who does not have an IPR entitlement under Chapter 14, or who wishes to defer their IPR election, is entitled to the full benefits of a relocation as per the CAFRD to a location in Canada of their choice without electing their IPR provided there is, within 250 km one-way direct road distance, a CAF unit with a release centre to administer the member’s transfer/release.
  2. The member’s HG&E in LTS shall be restored to the member at their new residence.

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11.4.04 Entitlements – generally

The entitlements for a move to and from an isolated post are generally the same as those contained in Parts 1 and 2, except for the following entitlements which are modified when posted to or from Goose Bay, Newfoundland (NL) or Iqaluit, Nunavut:

  1. HHT;
  2. Purchase and sale of a residence;
  3. TNL – Goose Bay;
  4. HG&E weight entitlement – Iqaluit;
  5. Air priority shipment – Iqaluit; and
  6. Shipment of PMV – Iqaluit.

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11.4.05 HHT

There is no entitlement to an HHT when relocating to Goose Bay or Iqaluit.

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11.4.06 Purchase and sale of a residence

There is no entitlement to purchase or sale benefits in respect of a residence that is at Goose Bay or Iqaluit.

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11.4.07 TNL – Goose Bay

  1. A member travelling overland via the NL Trans-Labrador highway (500) and Quebec highway 389 is authorized three additional travel days.
  2. A member travelling overland via the NL Trans-Labrador highway (510) is authorized one additional travel day.

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11.4.08 HG&E weight entitlement – Iqaluit

  1. On posting to or from Iqaluit, the one-way HG&E weight entitlement at paragraph (2) of CAFRD 9.1.06 (Weight entitlement) is modified by this subsection.
  2. The one-way weight entitlement is the sum of subparagraphs (a) to (c), plus the applicable packing and crating factor at CAFRD 9.1.07:
    1. for the member, 3,100 kg (6,835 lbs);
    2. for the first dependant, add 800 kg (1,764 lbs); and
    3. for any other dependant, add 350 kg (772 lbs).
  3. Additional weight is funded from the Custom Account.
  4. On posting from Iqaluit, the weight entitlement will be based on the member’s current family size or the family size that originally moved to Iqaluit, whichever is greater.

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11.4.09 Air priority shipments – Iqaluit

A member moving to Iqaluit may be entitled to an air priority shipment under CAFRD 9.1.04.

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11.4.10 Shipment of PMV – Iqaluit

  1. A member posted to Iqaluit is limited to shipping one PMV.
  2. In lieu of a PMV, a member may elect to ship an ATV or snowmobile, the weight of which will not be included as part of the HG&E weight entitlement.
  3. When an election is made under paragraph (2), the related shipping expenses are reimbursed from the Core Account if no expenses for any other PMV have been reimbursed from the Core Account.

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