Youth Employment and Skills Strategy Program - Youth Focused Projects - Prepare to apply

Prepare to apply

Before you start your application, gather your supporting documents, and get familiar with the information you will be asked to provide in the application.

Prepare your documents

You must include the following with your application for it to be considered complete.

  • Budget Detail Template
  • Canada Revenue Agency (CRA) documents showing the valid business number (This document is only required if your application is submitted via email).

If applicable, you may include the following documents with your application:

  • Proof of partnerships
  • Proof of contributions from other sources
  • List of employers (for work experience interventions)
  • Letters of community support

What happens if a supporting document is missing from your application

If your application is incomplete, we will send you an email. You will have 5 business days to submit the missing information. If your application is not complete by that time, we may reject it.

How to answer the application questions

The purpose of this section is to help you fill in the application. It describes the specific information you need for each question on the form.

In this section

Section A

Important information appears in Section A of the application and is for your information and understanding. It contains information about the Attestation, the information you provide in the application, and the access of information. Read this information carefully.

The following information is posted on the Open Government website:

  • Organization name
  • Business number
  • Amount of funding
  • Project title
  • Agreement number
  • Agreement dates
  • Location

Part 1 – Organization

A – Organization identification (Questions 1 to 21 in the PDF version of the application form)

Legal name (Question 1)

What is your organization's legal name? The legal name is usually:

  • the name on your registration with the Canada Revenue Agency (CRA) or provincial/territorial equivalent, or
  • the name used on funding cheques, bank accounts, etc.
Operating (common) name (mandatory if different from legal name) (Question 2)

What is the operating (or common) name of your organization (if it differs from the legal name)?

Business or registration number (Question 3)

What is your 15-digit CRA business number? (For example, 123456789 RR 0001).

For registered charities and not-for-profit organizations, what is your registration number?

You can find your CRA business number on tax-related documents or written communications from the CRA.

For more information, please visit CRA.

If you do not have a:

  • CRA business number, or
  • not-for-profit registration number

You must provide one of following documents:

If incorporated:

  • a copy of letters of patent
  • articles of incorporation
  • certificate of incorporation
  • memorandum of association
  • your rules, by-laws, or constitution

If not incorporated:

  • a copy of your rules, bylaws, council resolutions, or constitution
Organization type (Question 4)

Choose one of the following:

  • Not-for-Profit

    Not-for-profit organizations are established for purposes other than financial gain for their members. They primarily receive provincial/federal funding (supplemented by fundraising and fees), often rely on volunteers to deliver programs, and are often governed by a Board of Directors or a Committee. These organizations include:

    • Community, charitable or voluntary organizations, including faith-based organizations (for example, churches, synagogues, temples, mosques)
    • Associations of workers or employers as well as professional and industrial organizations
    • Indigenous not-for-profit organizations
    • Non-governmental organizations
    • Unions
    • Sector councils
    • Not-for-profit Band Councils
  • Public Sector

    All companies and agencies under the jurisdiction of the Government of Canada are classified as public sector employers. For the purposes of certain statutes, various agencies, such as school boards and hospitals, are considered part of the public sector. They are often referred to as parapublic organizations. Public sector employers can be large or small, though often have numerous employees and are governed by Public Policy mandates.

    Public sector employers include:

    • Public community colleges and vocational schools
    • Public health, including public hospitals, nursing homes, senior citizen homes, rehabilitation homes
    • Public degree-granting universities and colleges
    • Municipal governments and agencies, including regional legislative bodies and departments
    • School boards and elementary and secondary institutions
    • Territorial governments

    When a public sector employer uses a Canada Revenue Agency (CRA) registered charity business number, it does not change the organization’s designation to a not-for-profit.

  • Private Sector

    Private sector employers are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. They primarily operate through company profits but can be supplemented by Provincial/Federal government funding. These employers are privately owned and are independently managed. Note that volunteers may deliver some programs and a Board of Directors may govern the business.

    Private sector employers include:

    • Bodies, incorporated or unincorporated, including partnerships and sole proprietorships
    • Financial Institutions
    • Business, incorporated or unincorporated bodies, which include:
      • federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act
      • provincial and territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes
      • private health and educational institutions
      • independent owners of franchises
    • Indian Band corporations
    • Private Band Councils
    • Private universities or colleges
Organization category (Question 5)

Select the most appropriate category from the following based on what you chose in Question 4.

  • Not-for-profit sector
    • Local community, charitable, or voluntary
    • Provincial non-governmental organizations
    • National non-governmental organizations
    • Not-for-profit band councils
    • Non-Governmental Organizations (NGO) with a focus on encouraging employment
    • Unions
    • Associations of workers and/or of employers
    • Indigenous not-for-profit groups
    • Sector councils
  • Private sector
    • Businesses, bodies incorporated or unincorporated
    • Banks
    • Private universities or colleges
    • Indian band corporations (profit basis)
    • Private band councils
  • Public sector
    • Public degree school boards / school districts
    • Municipal public health
    • Municipal governments and agencies
    • Provincial governments and agencies
    • Territorial governments
    • Public community colleges and vocational schools
    • Public degree-granting universities
    • Public degree-granting colleges
  • For-profit organizations may be eligible for funding if the nature and intent of project activities is non-commercial, not intended to generate profit, and supports program objectives
Year established (Question 6)

What year was your organization established?

Organization address (Questions 7 to 11)

What is your organization's address? Give a complete address in a format recognized by Canada Post. For more information, please visit Canada Post website.

Organization telephone, website and email (Questions 12 to 14)

What is your organization's telephone number, website (if it has one) and email address?

Mailing address (mandatory if different from organization address) (Questions 15 to 19)

What is the mailing address of your organization (if it differs from your organization's physical address)?

Telephone (mandatory field if different from Organization number) (Question 20)

What is your organization's telephone number?

Organization’s mandate (Question 21)

What are your organization’s main activities, including your mandate, mission and objectives?

Select the target group(s) that best aligns with your organization’s mandate (more than one may be selected).

  • Seniors
  • Newcomers
  • Visible Minorities (Black and other racialized individuals)
  • Youth
  • Women
  • 2SLGBTQI+
  • People with Disabilities
  • Low income
  • Remote / Rural
  • Individuals Experiencing Homelessness
  • Official Language Minority Communities
  • Indigenous (specify)
    • First Nations
    • Inuit
    • Metis
    • Urban/Non-Affiliated
  • Other (specify)
  • Not Applicable

B – Organization contact (Questions 22 to 43 in the PDF version of the application form)

Primary contact information (Questions 22 to 33)

Who is the main contact person for the proposed project? Provide the contact information for the person who will be ESDC’s primary contact person in respect to your application for funding. Include the following details:

  • Question 22: Given (first) name and surname (last name)
  • Question 23: What is the title of the contact person named in question 22? For example:
    • Business Owner
    • President
    • Executive Director
  • Question 24: What official language would your contact person prefer to use in written and spoken communications? Choose either English or French.
  • Question 25: Indicate if your address is the same as the organization address, same as the organization mailing address, or different. If it is different, provide the following for the primary contact person (questions 26 to 33):
    • Question 26: Street address (Questions 26 to 31 are mandatory if different from Organization address/number)
    • Question 27: City or Town
    • Question 28: Province or Territory
    • Question 29: Country
    • Question 30: Postal Code
    • Question 31: Telephone number, including extension
    • Question 32: E-mail Address
Secondary contact (Questions 33 to 43)

If we cannot reach the main contact, who else can we contact? Provide the person’s full name, telephone number where we can reach them during business hours and their email address.

  • Question 33: Given (first) name and surname (last name)
  • Question 34: What is the title of the contact person named in question 33? For example:
    • Business Owner
    • President
    • Executive Director
  • Question 35: What official language would your contact person prefer to use in written and spoken communications? Choose either English or French.
  • Question 36: Indicate if your address is the same as the Organization Address, same as the Organization Mailing Address, or different. If it is different, provide the following for the secondary contact person (Questions 37 to 43):
    • Question 37: Street address
    • Question 38: City or Town
    • Question 39: Province or Territory
    • Question 40: Country
    • Question 41: Postal Code
    • Question 42: Telephone number, including extension
    • Question 43: Email address

C – Organizational capacity (Questions 44 to 52 in the PDF version of the application form)

The Department uses the information provided in this section to help assess the organization’s capacity to manage a project. 

Does your organization have a governing board that meets on a regular basis? (Question 44)

A governing board is a group of individuals who are responsible for making decisions, overseeing the activities and direction of an organization.  If there is no board, please describe how your organization functions.  For example, are there regular meetings held between employees to discuss day to day operations, is there a decision-making process in place, discussion on the organization’s objectives and an oversight and guidance function.

Are the following written policies in place for delivering projects and services? (Question 45)

Please describe how your organization addresses Human Resource issues such as hiring, compensation and benefits and employee relationships.  How does your organization ensure the well-being and safety of employees?  Please describe any other policies your organization may follow to create a supportive and productive work environment.

Does your organization have financial management components in place? Indicate yes or no to the following: (Question 46)
  • Financial Management System (for example, tracking expenses, general ledger, etc.)
  • Policies and Procedures
  • Staff Managing Finances

If no, describe how your organization addresses the areas of Human Resources and Occupational Safety.

Financial management includes what measures are in place to effectively manage the organization’s finances.  Please describe your organization’s ability to effectively manage financial activities.  Examples may include financial planning, budgeting, reporting and cashflow management.

For this project, will your organization further distribute funding to any other organizations to support program objectives? (Question 47)

Please describe how your organization will manage funding distributed to other parties.  For example, how will the organization verify the use of public funds, and that activities and results of the project are being met?

How many employees does your organization currently have? (Question 48)

Indicate the total number of people employed in your organization or business. The number of employees must be a whole number.

Has your organization undergone any important transformation in the past two (2) years. (Question 49)

If yes, provide a description of the changes.

Describe how your organization has the experience and expertise to carry out the proposed project activities. (Question 50)

Provide a description of your organization’s experience and expertise in administering projects. This information will help the Department to assess the extent to which your organization is capable of undertaking the proposed project activities and achieving the expected results. You may wish to highlight related past achievements in addition to describing current expertise and activities or projects. As well, if you have past projects with ESDC, provide details, such as dates, outcomes, success, etc.

Describe how your organization, and/or organization’s staff has worked with, or delivered programming to, youth facing barriers to employment.

Does your organization owe any amount to the Government of Canada? (Questions 51 to 52)

If “Yes”, complete the fields for each amount owing. We will not reject your application for this reason. However, you must provide detail as to the type of debt and the arrangements you have for repayment. (Question 52)

Example of detail to provide for the type of debt and the arrangements you have for repayment

Example of amount owing to the Government
Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada
$5,000 Taxes Canada Revenue Agency

Part 2 – Project

A – Project identification (Questions 53 to 55 in the PDF version of the application form)

Project title (Question 53)

Give a short title that describes your project.

Planned project start and end dates (Questions 54 and 55)

State the planned start and end dates of your project.

Projects can start as early as May 2024.  Projects must be a minimum of 12 months and cannot exceed 48 months in duration.

We will notify you in writing (by email) of the outcome of the review of your application. You cannot begin any of the proposed activities or incur any expenses until the approval of your project. As well, both you and the Department must sign a Funding Agreement. Do not assume any commitment until the signing of the Funding Agreement. If you purchase anything for the project after the approval but before the signing of the Agreement, you do so at your own risk.

B – Project description (Questions 56 to 65 in the PDF version of the application form)

The Department uses the information you provide in this section as part of the assessment in determining whether or not your proposed project is eligible for funding.

Proposed projects must:

  • Directly serve youth furthest from employment
  • Assist youth to gain the skills, tools, information or work experience needed to transition into the labour market or return to education
  • Engage with employers to inform the design of programming, and facilitate successful conditions and opportunities for quality work experiences for youth facing barriers
  • Utilize, or work towards using, an intake mechanism to determine how to address employment barriers faced by each youth participant
  • Provide participants with access to individualized, wrap-around supports

Proposed projects under the Youth with Disabilities Stream must also demonstrate the following:

  • Serve 50% or more of participants that self-identify as having a disability
  • Include an intake process that identifies intersectional barriers faced by youth with disabilities
  • Provide individualized, wrap-around supports focused on the unique barriers faced by youth with disabilities (for example, transportation, technology, mental health, etc.)
  • Work with employers to foster inclusive, safe and accommodating work environments for youth with disabilities
Project objectives (must clearly link to the program objectives) (Question 56)

Outline the objective(s) of your project. Your objective(s) must be clearly linked to the objectives of the program to which you are applying.

Proposals should include clear and achievable objectives. The objectives of each proposal should be described in terms of quantifiable and measurable goals to be achieved through this project. Multifaceted proposals should include major steps and sub-objectives.

Objectives are statements of desired change that describe what should be accomplished and provide a context in which progress can be monitored and success can be measured.

Project objectives should:

  • be S.M.A.R.T.: specific, measurable, attainable, relevant, and timely
  • be consistent with the program objectives
  • identify the specific outcome(s) or expected results that the project is designed to accomplish (example: number of clients served, number of clients trained, number of clients employed, etc.)
  • ensure that these outcome(s) are measurable
  • identify who will benefit from the project and
  • show how meeting the project objectives will help to achieve the identified outcomes

Please provide any relevant information that supports the priorities of the Call for Proposals that have been incorporated into your project. This can include Labour Market information or demographic statistics for the locations of activities. In general, provide information on why there is a need for the project in the area that is being proposed and demonstrate that there is a reasonable expectation of success for any priorities being addressed.

Your project objectives should be clear on how they are linked to the applicable YESS Program objectives, which are:

  • To help youth overcome barriers to employment, with a particular focus on underrepresented youth including Indigenous, 2SLGBTQI+, Black and other racialized youth, youth in Official Language Minority communities, and youth with disabilities
  • Ensure all youth participants have access to wraparound supports that are tailored and responsive to their individual needs
  • Create successful conditions and opportunities for quality work experiences for youth facing barriers
  • Assist youth to develop a broad range of skills and knowledge in order to participate in the current and future labour market
  • Promote education and skills acquisition as being key to labour market participation
  • Improve capacity and increase performance/impact measurement across the youth employment sector

If applying under the Youth with Disabilities Stream, your project should also demonstrate how it would meet the following objectives:

  • Serve 50% or more of participants that self-identify as having a disability
  • Foster inclusive, safe and accommodating work environments for youth with disabilities
  • Focus on the unique barriers faced by youth with disabilities
Project activities (give clear steps for each one) (Question 57)

Describe, in full detail, the proposed project activities. It must be broken down into clear steps.

Project activities are the steps that will be taken to meet the objectives of the project. Activities should be specific, measurable, realistic, and relevant to the project objectives and demonstrate how the project outcome(s) will be achieved.

Your answer to this question must include details regarding all your planned activities. Refer to the program’s Eligibility criteria for examples and additional details on eligible activities.

Applicants must include the following details:

  • A description of each activity and explanation of how each relates to the objective(s) of the project. There should always be a clear link between the project activities and the project objective(s) (see Question 56). List the project activities in a logical sequence, including timelines and/or duration of each, and descriptions where needed. Timelines must be clearly established and feasible. Each activity should be clearly linked to the project costs outlined in the budget (Sections 3B and 3C). This should demonstrate your expected progress and plans to complete the project on time and within budget.
  • Project milestones, timelines and/or duration of the various activities (milestones are significant events or points of progress during the project). These should demonstrate your expected progress and plans to complete the project on time and within budget.
  • Clear linkages between the project activities and the project costs outlined in the budget (see Questions 66 - 77 in Part 3 - Funding). Costs associated with all identified activities should be reflected in the Budget Detail Template.

The information you provide here will have a significant bearing on the assessment of your proposed project and of your organization’s ability to undertake the project successfully.

Please include details about how the project will be delivered. For example, will there be third-party agreements, or will the organization deliver all aspects of the project? Note: A fair and accountable process that includes the solicitation of a minimum of three bids or proposals is required when contracting for the purchase of project-related goods or services valued at $25,000 or over.

Participant information should describe the:

  • participants' recruitment method (for example, through interviews,  information sessions, referrals from youth serving agencies, and other community organizations)
  • basis for selection of participants (for example, eligibility criteria, interests, commitment, education, and readiness for participation in a project)
  • participants targeted (for example, Indigenous youth, youth with disabilities, racialized youth, immigrant youth, and refugee youth). If applicable, information should also include any other barriers that participants may be facing (for example, homelessness, low-household income, single parent, etc.)
  • means by which participants' eligibility will be verified
  • fields or sectors in which participants will conduct their quality work experiences, if applicable

Eligible activities for youth can include income support, which is a means of financial support for the participants while they are taking steps to become employed. Support to participants should be determined and provided on a case-by-case basis. In determining additional supports, consideration must be given to financial support from other sources such as Social Assistance or Employment Insurance.

No maximum timeframe has been identified for participation in the YESS Program interventions. A participant gets as much time as needed to complete their interventions and they can return to the program as many times as needed to complete another set of interventions. Interventions and supports could include quality employment opportunities, employment services, accredited skills training, employment skills training, entrepreneurship skills training, mentorship, coaching, case management, client assessment, and other supports to enable youth to participate in a work or training opportunity.  Please see glossary for definitions of these interventions.

Project activities must go beyond your organization’s normal activities, as this program does not fund an organization’s core, existing or ongoing activities.

Expected results of the project (Question 58)

Describe the expected results of your project. The expected results of the project must be clearly linked to the project objectives. The expected results must also be specific, concrete, and measurable (qualitative or quantitative) and must be defined as outcomes.

Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the questions “How do we know the project is successful?” and “How do the activities lead to improvements for the beneficiaries?”

Outputs are tangible products, including goods and services that will be produced to generate the desired outcomes; several activities could contribute to one output.

YESS Program focuses on measuring outcomes and reporting back on results. The outcome of the program is for youth to have access to programming that allows them to acquire the skills, learning experiences and opportunities they need to find and maintain employment or return to school.

Short term outputs include:

  • XX (XX%) youth served
  • XX (XX%) youth from YESS designated equity communities served
  • XX (XX%) youth who did not complete their YESS intervention
  • XX (XX%) youth facing barriers to employment served
  • Participant Report (PR) for each eligible participant
  • Annual Results Report
  • XX (XX%) of participants that self-identify as having a disability

Immediate outcomes include

  • Youth improve their transferable, technical and job seeking skills
  • Youth are more equipped to navigate the labour market
  • Youth facing barriers are well supported

For youth with disability focused projects, also include

  • youth with disabilities are well supported

Social innovations

If your project aims to test social innovations, please include outcomes related to improved project results for youth.

Intermediate outcomes include:

  • Percentage of youth who are employed or self-employed
  • Percentage of youth who returned to school or formal training
  • Percentage of youth who will enroll in employment services programming.

Ultimate outcomes include:

  • Youth acquired the skills, learning experiences and opportunities they need to find and maintain employment or return to school and to succeed in the labour market
  • Youth experience improved labour market outcomes
  • Enhanced engagement of stakeholders and partners
  • Employers have improved their ability to hire and retain youth talent
Does the project include indicators to measure results? (Question 59)

Describe how you will meet and track the expected results of the project. Provide a description of how you plan to gather, measure, monitor and report on results achieved by your project.

A performance indicator provides evidence that results have or have not been achieved. They ensure a proper assessment of the progress achieved towards the intended outputs, outcomes, goals, and objectives of the project. Applicants must provide performance indicators, which will clearly demonstrate how they will measure each anticipated result and ensure their project is progressing as planned.

Proposals must include at least one result measurement indicator for each of the project’s expected results identified under Question 58. In addition, for each result measurement indicator, data collection mechanisms must be provided.

Measuring results is a way to ensure that you know how your project is progressing towards meeting the expected results. The Department (ESDC) uses the information you provide in this section to assess your capacity to demonstrate results.

If your proposed project is complex, or includes qualitative expected results, you may want to integrate an evaluation strategy into the project activities.  If you choose this option, use this section to document it.

Note: Recipients of YESS Program funding will be required to provide ESDC with a Participant Report (PR) for each eligible participant that takes part in their project.  The PR form will be provided to Recipients upon signing of the Agreement and will also be found on the Service Canada Forms Catalogue.  The PR will provide Recipients with a means to report on individual participants, including supports provided, interventions, results at the end of the youth’s participation in the project, and a Skills Assessment at the beginning and the end of their participation in your project. 

An Annual Results Report will also be required at the end of each fiscal year of your project.  This annual results report will provide ESDC with aggregated data on youth served, youth employed, youth returned to school, demographic of youth facing barriers, including Indigenous youth, racialized youth and youth with disabilities, as well as their gender.

Participant Report (PR) for each eligible participant:

  • supports provided
  • interventions
  • results at the end of the youth’s participation in your project
  • skills assessment at the beginning of their participation in your project
  • skills assessment at the end of their participation in your project
  • youth participant background

Annual Results Report

Participant

  • XX (XX%) youth served
  • XX (XX%) youth who are employed or self-employed
  • XX (XX%) youth who returned to school or formal training

Youth facing barriers to employment served

  • XX (XX%) Indigenous youth served
  • XX (XX%) racialized youth served
  • XX (XX%) youth with disabilities served
  • XX (XX%) youth who identify as 2SLGBTQI+
  • XX (XX%) youth living in rural/remote areas served
  • XX (XX%) youth living in an official language minority community (OLMC) served

Number of youth served by gender

  • XX (XX%) youth who identify as women
  • XX (XX%) youth who identify as men
  • XX (XX%) youth who identify as non-binary persons

Immediate outcomes

  • XX (XX%) youth improve their transferable, technical and job seeking skills
  • XX (XX%) youth are more equipped to navigate the labour market   
  • XX (XX%) youth facing barriers are well supported
  • XX (XX%) youth who experienced removal of barriers that prevented them from achieving employment

Youth Skills Survey

Additionally, funding recipients are required to send a voluntary web survey to Participants at the end of their participation to measure how their foundational and job-related skills have changed as a result of the intervention(s). This survey is completed directly by participants and indicates skill and knowledge changes as a result of their participation in the program (for example, problem-solving, collaboration, communication, job seeking skills and technical skills), in addition to measuring their perception of the supports received during the programming/services.

Does this proposed project fit with your organization's other activities? (Question 60)

Describe how the project relates to the ongoing work of your organization. You may wish to highlight how achievements and current activities and/or projects are related to your proposed project. This information helps the Department to determine the extent to which your organization is able to undertake the proposed project and to achieve the expected results.

Include any previous work done by your organization, your partners and your potential partners. Include details as to how your project builds on, and does not duplicate, this previous work.

You may also wish to include details on your project management processes.

Will any of the project activities be delivered in a different location than where your organization is located? (Question 61)

If "Yes", give the main address first and then add other addresses. 

Projects will be categorized as:

  • National Projects if they deliver activities in 3 or more provinces and  territories. 
  • Regional Projects if they deliver activities in 1 or 2 provinces and  territories.

If you have more than 5 locations, please continue your answer in Appendix A.

Will your project benefit or involve people in English or French language minority communities? (Question 62)

ESDC is committed to enhancing the vitality of the English and French linguistic minority communities in Canada. The Department supports and assists their development and fosters the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

Answering "No" to this question will not invalidate your application.

If your proposed project involves official language minority communities, you should answer "Yes" to this question. Complete the question following the instructions in the application form.

Find more information about official language minority communities

Is your project targeting vulnerable groups? (Question 63)

Indicate the vulnerable groups your project is targeting, if applicable. Please specify under Other if your project supports youth facing multiple and compounding barriers to employment that are not already listed such as, but not limited to: early leavers from high school, youth living in low-income households, unhoused youth, youth experiencing precarious housing, single parent youth, etc.

Will any other organizations, networks or partners be involved in carrying out the project? (Question 64)

Some programs require applicants to secure the involvement of other organizations, networks, or partners. If relevant, describe the other group(s) or individual(s) as well as the role(s) and expertise they will bring to the project.

This information will help the Department (ESDC) to assess the support base for your proposed project.

Does the project address the program’s national, regional, or local priorities? (Question 65)

If your project addresses one of the following priorities, indicate “Yes” and check all that apply; otherwise indicate “No”.

  • Projects that serve 50% or more participants who self-identify as having a disability
  • Projects that are submitted by youth-led organizations (with at least 50% of governance made up of young people between the ages of 15 and 30)
  • Projects that are submitted by grassroots organizations that offer supports to youth at the community level
  • Projects that are submitted by organizations whose leadership structure reflects the communities that they serve
  • Projects that are submitted by organizations that serve equity-deserving communities that are key priorities for the YESS Program including: Indigenous, 2SLGBTQI+, Black and other racialized communities, and persons with disabilities
  • Projects that support youth facing multiple and compounding barriers to employment (for example, early leavers from high school, youth living in low-income households, unhoused youth and youth experiencing precarious housing, single parent youth)
  • Projects that involve working in partnership with other youth employment stakeholders
  • Projects that test social innovations to improve project outcomes for youth
  • Projects that provide regional coverage across Canada with service to youth in rural, remote, and urban settings, including Official Language Minority Communities

Part 3 – Funding

A – Anticipated sources of funding (Questions 66 to 70 in the PDF version of the application form)

The Department’s funding programs generally encourage and/or require applicants to seek cash and/or in-kind contributions for their proposed project from other sources of funding. Each program has a “stacking limit”, that is, a maximum permitted amount of combined funding from federal, provincial, territorial and municipal governments for any one project or initiative. Contributions to the project cannot exceed 100% of eligible expenditures.

The Department uses the information provided in this section to verify that your funding request conforms to any stacking limit or requirement for funding from other sources.

“Other sources of funding” includes any source of funding (including from your organization) other than the program to which you are applying for funding.

Source name (Question 66)

If you are receiving contributions from other sources, tell us the names of all the organizations that will contribute funds and/or in-kind contributions to this project.

Source type (Question 67)

Tell us what type of organization is providing the cash contribution from the following options:

  • not-for-profit organizations
  • municipal governments
  • provincial and territorial governments, institutions, and Crown Corporations
  • Indigenous organizations including:
    • band councils
    • tribal councils
    • self-government entities
  • international organizations
  • coalitions, networks or committees
  • research organizations or institutes
  • educational institutions
  • for-profit organizations
Cash contributions (Questions 68)

Indicate if cash and in-kind contributions are confirmed

In-kind contributions (Question 69)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting reimbursement. In-kind support may include donated equipment, services or facilities necessary for the proposed project that would otherwise have to be purchased.

To be considered valid, in-kind contributions should contribute to the success of the project, and their monetary equivalent estimated at fair market value.

Confirmed cash and in-kind (Question 70 to 71)

Indicate if cash and/or in-kind contributions are confirmed

B – Budget (Questions 72 to 75 in the PDF version of the application form)

Applicants must provide an estimate of the project’s costs. ESDC uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

Use the Budget Detail Template (BDT) to provide the information. This must be included as part of the application.

Cost category (Question 72)

Applicants shall not request the payment of any charge or fee from participants for their participation in the project.

If the project will involve subcontracting, a rationale and description of the process to select the subcontractors must be included.

If applicants intend to contract or subcontract for a value of $25,000 or more, a fair and accountable process that includes the solicitation of a minimum of three bids or proposals is required when contracting for the purchase of project-related goods or services. This includes anyone who is hired to deliver the project who is not an actual employee of the contribution recipient. Failure to comply with ESDC requirements may result in these expenditures being ineligible for reimbursement. In the situation where a contract for goods and services is below the $25,000 threshold, it must still demonstrate the principles of accountability, fairness, and best value for money.

Refer to the program’s Eligibility criteria on the Who can apply page for expenditures.

Planned spending (dollar) (Questions 73 to 75)

Give the total planned spending from all sources, including from ESDC. The amounts should align with those that you put in section A - Anticipated sources of funding of your application for funding.

"Other" means a cash or in-kind contribution from other sources other than this program.

C – Budget details (Questions 76 to 78 in the PDF version of the application form)

Associated businesses or individuals (Question 76)

Check all statements that apply to your planned spending of the funding from this program.

In carrying out the project, you may need contractors or third parties (outside providers) to carry out part of the project activities, such as reporting.

"Associated businesses or individuals" means:

  • an officer, director or employee of your organization, or a member of their immediate family
  • a business in which an officer, director or employee of your organization, or a member of their immediate family, has a financial interest
  • a business connected to your organization

Third Party: a person or organization that has signed an agreement with the organization under the terms and conditions of a master agreement between the organization and the federal government.

Capital assets: Will capital assets be among your planned expenditures with ESDC funding? (Question 77)

Indicate “Yes” or “No”.

If “Yes”, explain how your project will benefit from the purchase of capital assets. A disposal plan for the capital assets should also be included.  A disposal plan could forecast that the asset will be kept by the organization to be reused in other projects serving youth aged 15 to 30 years old as an example.

A capital asset is any single or composite asset with a purchase value of more than $1,000 (before taxes) that is not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form one identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a personal computer composed of a hard drive, a monitor, a keyboard, a mouse and cabling is a composite capital asset. Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Further budget details (Question 78)

Add additional budget information here, if required.

Part 4 – Program Specific Questions and Program Checklist

A – Program Specific Questions (Questions 79 to 83 in the PDF version of the application form)

Applicants are required to complete the following Program Specific Questions. Your application must demonstrate how your project meets these 5 criteria (Questions 79 to 83).  Should you fail to properly demonstrate meeting these 5 requirements, your project will be assessed-out and will not be considered for funding.

Demonstrate how your project will directly serve youth furthest from employment (Question 79)

Describe how the project will directly serve youth aged 15 to 30 who are facing barriers to employment and are among youth furthest from employment. Youth furthest from employment includes youth who are chronically not in employment, education or training (NEET), and who have other unmet basic needs that undermine their employability (for example, income and housing security, disability, health, etc.). Youth furthest from employment also experience broader systemic barriers and discrimination that negatively impacts their ability to find and keep employment. Also, describe if the project serves youth furthest from employment who are also underrepresented in the labour force, including Indigenous, 2SLGBTQI+, Black and other racialized youth, in addition to youth with disabilities.

Other youth who often face barriers to employment can include, early leavers from high school, single parent youth, recent immigrant youth, and youth living in rural and remote areas. These barriers often intersect, further complicating these youth’s inclusion in the labour market.

Demonstrate how your project will assist youth to gain the skills, tools, information or work experience needed to transition into the labour market or return to education (Question 80)

Describe how the project will assist youth to gain the skills, tools, information, or work experience needed to transition into the labour market or return to education. Clearly demonstrate by providing details on the different interventions that would be offered. You may include a list of eligible activities/interventions aimed at empowering and supporting youth in their career development. Interventions may include skills development, paid work experiences, mentoring, and efforts to build connections between stakeholders for the benefit of youth. Identify how proposed activities/interventions will directly support youth transitions into the labour market or educational interventions.

Demonstrate how your project will engage with employers to inform the design of programming or facilitate successful conditions and opportunities for quality work experiences for youth facing barriers (Question 81)

Describe how the project will engage with employers to inform the design of programming or facilitate successful conditions and opportunities for quality work experiences for youth facing barriers. This can include a plan for creating and maintaining strong relationships with employers, having employers’ input into the design and development of youth employment programming, offering guidance to employers on creating an inclusive workplace, how to effectively support youth once on-the-job, paid quality work experiences, etc. Activities could also include coaching and direct support to employers to increase employer capacity to support youth facing barriers. Demonstrate how the project will provide support to employers to help them foster greater inclusion of diverse youth in the workplace.

For projects focused on youth with disabilities, you must describe how your project will foster inclusive, safe and accommodating work environments for youth with disabilities.

Activities could include:

  • Coaching for employers
  • Mentoring for employers
  • Providing employers with training / access to resources to help them implement accommodations for youth
Demonstrate how your organization will work towards using an intake mechanism to identify and assess the needs of each youth participant to determine how to best support individual needs and address employment barriers. (Question 82)

Describe how your organization will use, or work toward developing, a formal assessment for incoming youth participants that identifies their individual needs and supports the development of a plan for how to best support their needs and address their specific employment barriers. Describe your approach to programming in which incoming youth participants are required to complete a formal assessment, which identifies their individual needs and supports the development of a plan for how to best support them. For projects focused on youth with disabilities, you must describe how the intake mechanism will identify intersectional barriers faced by youth with disabilities and consider both their needs and strengths.

Demonstrate how your project will provide participants with access to individualized, wrap-around supports (Question 83)

Describe how the project will provide youth participants with individualized wrap-around supports that respond to individual youth needs by addressing intersectional barriers to employment. For example, this could include mental health supports, accommodations, mentoring, coaching, and many other supports that increase the likelihood of a youth’s success. Describe how youth will have access to wrap-around supports for the duration of a project, and if applicable, once they have secured employment.

For projects focused on youth with disabilities, describe how your project will provide individualized, wrap-around supports focused on the unique barriers faced by youth with disabilities (for example, transportation, technology, mental health, etc.).

B – Project focused on Youth with Disabilities (Question 84 in the PDF version of the application form)

Applicants are required to complete the following Program Specific Questions. If you do not wish to answer, or if these questions do not apply to your organization, you may select “No”. If you select “No”, your application will still be assessed for funding, however, it will not be considered for prioritization under these criteria.

I confirm that my organization is submitting a project focused on supporting youth with disabilities. I confirm that my project serves at least 50% youth with disabilities. (Question 84)

Indicate “Yes” or “No”.

C – Priorities (Questions 85 to 88 in the PDF version of the application form)

Applicants are required to complete the following Program Specific Questions. If you do not wish to answer, or if these questions do not apply to your organization, you may select “No”. If you select “No”, your application will still be assessed for funding, however, it will not be considered for prioritization under these criteria.

I confirm that at least 50% of my organization’s leadership (Director positions and above), and/or if applicable, that at least 50% of my organization’s governance body (for example, Board of Directors) is between 15 to 30 years of age (Question 85)

Indicate “Yes” or “No”.

By answering yes to this question, you are attesting that your organization is led by youth aged 15 to 30 years of age. This means that at least 50% of your organization’s leadership, Director positions or above, are youth.

I confirm that my organization is small and local (grassroot) and offers supports to youth at the community level (Question 86)

Indicate “Yes” or “No”.

A grassroot organization provides a holistic, personalized approach to the youth they serve. They are typically small organizations led by staff and volunteers with lived experience in the types of supports and services offered to youth. These organizations typically emerge from the communities that they serve.

By answering yes to this question, you are attesting that your organization is a grassroot organization. 

I confirm that my organization currently provides services to the following equity-deserving communities (Question 87)

Indicate “Yes” or “No”. If “Yes”, select all that apply from the list below:

Indigenous people: First Nations, Inuit (Inuk), Métis citizens, Non-affiliated Indigenous persons (status or non-status).

Visible minority/racialized populations: Black, East Asian/East Asian descent, Middle Eastern and North African descent, South Asian/South Asian descent, Southeast Asian/Southeast Asian descent, Latino/Latina/Latinx, Mixed, Other visible minority/racialized population.

Other under-served populations: 2SLGBTQI+ people, Persons with disabilities, People from Official Language Minority Communities (OLMC).

Organizations who are interested in working with under-served populations should work to develop tailored outreach and recruitment strategies for youth from under-served communities.

I confirm that my organization’s leadership (Director positions and above), and/or if applicable, that at least 50% of my organization’s governance body (for example, Board of Directors) reflects the youth communities identified in the previous question. (Question 88)

Indicate “Yes” or “No”.

By answering yes to this question, you are attesting that your organization’s leadership (Director positions and above), and if applicable, that at least 50% of your organization’s governance body (for example Board of Directors) reflects the youth communities you identified in the previous question.

D – Organizational capacity building pilot initiative (Questions 89 in the PDF version of the application form)

Please indicate if your organization is willing to participate in the random selection of projects for a pilot project that will aim to strengthen the collection and use of data by youth employment not-for-profit organizations. (Question 89)

Indicate “Yes” or “No”. Not-for-profit organizations with successful applications will have the opportunity to be randomly selected for a one-time top-up of $30,000. This is intended to strengthen the collection and use of data by youth employment, not-for-profit organizations.

Successful organizations must spend top-up funding on activities that strengthen the collection and use of data such as:

  • Staff training and development
  • Digital tools and technology
  • Data-driven testing

In addition, by selecting "yes" organizations agree to participate in activities designed by the Department to assess the success of the investment. A total of 30 organizations will be randomly selected to participate in this pilot. Random selection will be based on a pool of successful organizations who indicate their interest in receiving top-up funding. A proportional number of projects focused on youth with disabilities will be selected.

You can indicate your interest in being entered into the pool when applying by answering yes to this question.

E – Program Checklist

This Program Checklist will help you ensure that all questions have been answered, and that all required documentation is included in your application.  Errors or incomplete applications will result in delayed processing or rejection of your application.

Part 5 – Attestation

(This section is mandatory)

To be considered eligible, an official representative must attest that they:

  • have the capacity and the authority to submit an application for funding on behalf of the organization
  • certify that the information provided in the application for funding and any supporting documentation is true, accurate, and complete, and
  • have read and understood all the program’s requirements

To do this, the official representative must provide their name, title and the date.

As this is an attestation, no signature is required.

Appendix A

If you did not have enough space for your answer, use this section to complete questions from previous sections of the application for funding. Specify the question and section meant to be continued. For example, write the following:

Part 2, Section B, Question 56 continued: insert the rest of your answer

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