Appendix C - Benchmark Positions - Executive Group Benchmark 61 to 72 (EX-05)

General Accountability

Accountable for the development of the strategic policy framework supporting competitiveness and efficiency of the national transportation system, the provision of policy advice to the Deputy Minister, Minister and Cabinet on major issues and events affecting all transportation modes, and for oversight of international agreement negotiation for all modes, as well as providing oversight on major horizontal transportation initiatives.

Organization Structure

This is one of sixteen (16) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The ten (10) executive positions reporting to the Assistant Deputy Minister, Policy are:

Director General, Economic Analysis and Chief Economist, (Staff of 92) responsible for developing and implementing economic research, analysis, forecasts and data programs/projects and tools for all modes and facilities of the Canadian transportation system under federal jurisdiction, the development and implementation of regulations under the regulatory provision of the Canada Transportation Act and reports to Parliament on the performance of the Canadian transportation system.

Director General, International Relations and Trade Policy, (Staff of 54) responsible for the provision of the broad oversight and policy direction in the management of international relations and the Department’s overall trade policy interests; coordinates departmental and interdepartmental activity supporting the overall gateway strategy, leading the development of the Atlantic, Continental and Asia Pacific Gateway Initiatives; and provides a focal point of authoritative advice, guidance and recommendations on related policy issues and developments.

Director General, Air Policy, (Staff of 46) responsible for the development and implementation of the Government’s economic policy initiatives for domestic, trans-border and international air transportation services as well as for airports, the air navigation system and related issues; overseeing Canada’s permanent mission to the International Civil Aviation Organization.

Director General, Surface Transportation Policy, (Staff of 51) responsible for directing and formulating programs, policies and legislation relating to national surface transportation in Canada; developing harmonized frameworks, nationally and internationally, to affect improvements and efficiencies in the movement of vehicles, goods and people across provincial and international borders; leading the Department’s policy work in support of developing a successor to the Gateway and Border Corridor Fund (GBCF); and directing the development of policies and the negotiation of agreements which contribute to the implementation of new/modern efficiencies in surface transportation infrastructures.

Director General, Marine Policy, (Staff of 54) responsible for directing the development and refinement of policies governing the domestic and international use of Canadian waterways and for policies involving marine, harbors and ports, ferries and seaway transportation services; overseeing studies, evaluations and analyses of the policy framework for marine transportation to ensure it is current; assessing and updating the Canada Marine Act; and providing strategic advice and guidance on marine policy and on marine systems such as those which regulate the passage of domestic and foreign ships in Canadian waters.

Director General, Environmental Policy, (Staff of 54) responsible for directing policies, legislation and regulations relating to environmental policy and sustainable transportation, including the development of the new Clean Transportation strategy; assessing and developing new mechanisms, both nationally and internationally, to affect improvements in vehicles, train, air and shipping emissions.

Director General, Strategic Policy, (Staff of 57) responsible for formulating the Department’s medium to long range strategic policy directions and proposals; policy integration on a corporate basis and coordinates departmental Cabinet activities. Oversees the analysis and development of a policy framework relating to emerging transportation technology trends, skills/capacity issues and innovation challenges.

Director General, Crown Corporations and Portfolio Governance, (Staff of 43) responsible for developing a strong and coherent management approach for: i) Crown Corporation governance; ii) appointment processes; iii) Cabinet documents; and iv) business and corporate plans; providing the Minister, Deputy Minister, the Associate Deputy Minister and the ADM Policy, with strategic and coordinated policy advice, analyses, guidance, positions, options, documentation pertaining to financial, operational, business, or governance issues affecting Crown Corporations; managing relationships with heads of Crown Corporations, senior officials in central agencies and other departments; briefing and preparing the Minister, Deputy Minister, Associate Deputy Minister and ADM Policy for appearances before Cabinet, Parliamentary and Senate Committee meetings and hearings; providing expert advice on best practices related to the governance and appointments of other entities that comprise the Transport portfolio.

Director General, Pilotage Act Review, (Staff of 13) responsible for the development and implementation of a governance model, a modernized regulatory framework, consultations with stakeholders including a series of national roundtables as part of the comprehensive review and overhaul of the Pilotage Act; and for the subsequent drafting of legislation and Memoranda to Cabinet, Provides authoritative strategic policy advice, analyses, guidance, positions and options, and directs the development of briefing materials, proposals, decks and reports for senior management, and central agencies.

Director, Strategic Planning and Integration, (Staff of 14) responsible for providing comprehensive, strategic and integrated portfolio policy advice and recommendations; managing horizontal hot issues and priority files; leading and advocating corporate approaches to strategic policy ;directing the provision and delivery of the ADM’s briefing and executive correspondence function; leading the development, implementation and management of Policy Group’s strategic planning, performance management frameworks and approaches; fostering and sustaining collaborative relationships with the Directors General in the Group and with Regional and Corporate partners to further the Policy Group’s strategic and business priorities; and directing the delivery of internal management support services (e.g., financial and human resource management, administrative services and accommodation planning).

Nature And Scope

The mission of the Department is to serve the public interest through the promotion of a safe and secure, efficient and environmentally responsible transportation system in Canada. The Department plays a leadership role to ensure that all parts of the transportation system across Canada work together effectively and efficiently. Canada’s transportation network and its related activities accounts for 4.5 percent of gross domestic product and employs almost 900,000 people. Most importantly, the transportation network moves $1 trillion of goods to markets each year. As the most trade-dependent of all G8 nations, Canada exports $725 billion worth of goods, requiring an efficient transportation network linked to global markets. Through its strategic gateways and market-based policies, the Department promotes a national transportation system that helps to keep Canada competitive in a global economy.

The Department is part of the Transport, Infrastructure and Communities Portfolio that includes, Infrastructure Canada, shared governance organizations (e.g., the St. Lawrence Seaway Management Corporation), Crown Corporations (e.g. the Great Lakes Pilotage Authority, Canada Post Corporation) and administrative tribunals/agencies (e.g., the Canada Transportation Agency). These organizations contribute to Canada’s competitiveness by ensuring a vibrant transportation system.

It is in this context that the Assistant Deputy Minister, Policy (ADM) supports the Government’s transportation agenda through the design and development of strategic outcomes, broad economic, infrastructure and environmental policies, programs, regulations and planning frameworks covering all modes of transportation under federal jurisdiction. Working with portfolio partners, other government departments and jurisdictions, industry and national/international partners, the ADM leads the assessment of existing transportation policy and legislative frameworks with a focus on economic sustainability, and the review of the health of the transportation system. The ADM ensures productive federal/provincial/international relations, provides strategic and tactical advice and directs research and studies on cross-cutting multi-modal transportation issues. The position also has a significant leadership role in ensuring that Canada’s transportation policies are in line with the Government of Canada’s vision for sustainability.

As a member of the Deputy Minister’s Management Committee, the ADM contributes to the review and establishment of the Department’s corporate objectives, priorities, strategies and positions and to the senior executive decision-making process. The ADM provides authoritative advice and recommendation on the management of crisis situations and on highly visible and politically sensitive issues for and/or directly to the Minister, Deputy Minister, Assistant Deputy Ministers and other senior officials within Transport Canada. The ADM also establishes the broad strategic vision of the Branch, implements the business plan and monitors results and risks.

Canada’s prosperity and quality of life depend on its success as a trading nation. As globalization redefines trade patterns, increased priority is placed on the role that transportation plays as an economic enabler. The ADM oversees the development of long-term policy, planning and advises on strategic investments in transportation systems that will connect with the world and, thus, strengthen Canada’s position in international commerce. Existing governance structures and regulatory frameworks must be examined to ensure that they are not impediments to growth, that the integration of policies across jurisdictions must be facilitated and stakeholders must pull together with a common objective. Addressing performance issues and establishing a system of metrics improves the efficiency of the system and meets the needs of domestic and international shippers.

With the increasing scope, complexity and ageing of the transportation system, the ADM must ensure the development of the analytical capacity to research, assess and recommend new directions in the funding of transportation infrastructure. A significant challenge for the ADM is to sustain key relationships to ensure a balance between the requirements and the willingness of all stakeholders to support new regimes, as the industry is already operating within highly competitive margins. To this end, the ADM leads negotiations and seeks support of the transportation industry to adopt the recommendations of the Department. The number and frequency of such consultations with a wide number of players, ranging from the traditional stakeholders and extending to others now active in global supply chains, are increasing.

The ADM must establish a strategic vision and create an appropriate climate for creative and productive research and development in the transportation sector. The ADM provides direction for activities over periods of ten years, recognizing that the development of new technologies will contribute to achieving Canada’s objectives for economic growth, sustainable development and competitiveness. The challenge of implementing a broader, more integrated approach requires the ADM to establish a unified management culture that increases productivity and mitigates risks.

The ADM’s leadership of specific major projects requires close collaborative work with other levels of government and private sector leaders and the forging of strong relationships. The ADM leads consultations with senior transportation executives of airport authorities, railways, and ports40 to address and resolve barriers to a more integrated national transportation system. As a means of improving system-wide efficiency and encouraging new transportation infrastructure investments, the ADM leads negotiations with a range of private and public-sector stakeholders to develop major, integrated transportation investments. The ADM must be able to work well under pressure and must embody a level of authoritative expertise and advisory capacity to function effectively not only at senior levels within the Department and with other federal government departments (Finance, Privy Council Office, Industry Canada), but with senior private sector executives and counterparts.

The ADM participates in interdepartmental committees focused on the development of policies affecting Canada’s economic agenda and chairs such committees dealing with the transportation sector. Moreover, the position is responsible for developing and maintaining effective relationships with key players in other federal departments, central agencies, provincial, territorial, municipal and international governments, the transportation industry, academic and research institutions and international organizations. The ADM provides authoritative policy advice to the Deputy Minister, Minister and Cabinet on major issues and events affecting all transportation modes. The ADM represents the Department at various central agencies, at Cabinet and at parliamentary committees concerned with the development of national policies, legislation and future strategic directions.

The ADM contributes to the International Transportation Forum and the Asia-Pacific Economic Cooperation (APEC) Transportation Committee, thereby ensuring that the Government of Canada is well-positioned to participate in deliberations addressing capacity and longstanding and emerging issues.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Defines the Branch’s vision, articulates its national direction and directs the development of its strategic management framework.
2. Provides corporate leadership in articulating strategic policy directions for the transportation sector’s socio-economic, environmental and major transportation initiatives affecting Canada’s capacity to perform competitively in the world market.
3. Provides authoritative, professional policy analysis and strategic advice and recommendations on current and proposed transportation policies/programs, on the management of crisis situations and on highly visible and politically sensitive issues for and/or directly to the Minister, Deputy Minister, Assistant Deputy Ministers and other senior officials within Transport Canada.
4. Oversees the development of multi-modal transportation intelligence, data and transportation forecasts, in cooperation with major stakeholders, and ensures that internal and external intelligence and consultative linkages enable the achievement of the Government of Canada’s transportation priorities, programs and initiatives.
5. Fosters and maintains effective, cooperative and critical relationships at senior levels with other federal government departments, central agencies and provincial/territorial counterparts as well as with industry, academic and research institutions and international organizations to ensure cooperation and federal leadership in transportation affairs.
6. Leads the Government’s contribution to the development of international policies and programs affecting the transportation sector through membership in international transportation committees and participation in international organizations.
7. Executive management of the Branch as a Centre of Expertise, in keeping with Transport Canada’s governance and strategic plans and manages financial and human resources with probity.

Benchmark 61 - Text version

BM61: Assistant Deputy Minister, Policy
The subject position is at the first managerial level reporting to the Deputy Minister. There are 15 peer positions at the same reporting level.

10 positions report to Assistant Deputy Minister, Policy.

• Linear organizational chart
  Deputy Minister
  • Associate Deputy Minister
  • ADM, Programs
  • ADM, Safety and Security
  • Associate ADM, Safety and Security
  • ADM, Corporate Services and CFO
  • ADM, Transformation (term position)
  • ADM, Pacific
  • 4 Regional Directors General
  • DG, Communications
  • Executive Director (General Counsel)
  • Chief, Audit and Evaluation and Integrity Officer
  • Executive Director to the DM
  • Assistant Deputy Minister, Policy
    • Director General, Economic Analysis and Chief Economist
    • Director General, International Relations and Trade Policy
    • Director General, Air Policy
    • Director General, Surface Transportation Policy
    • Director General, Marine Policy
    • Director General, Environmental Policy
    • Director General, Strategic Policy
    • Director, Strategic Planning and Integration
    • Director General, Crown Corporations and Portfolio Governance
    • Director General, Pilotage Act Review

Evaluation Rationale

Title: Assistant Deputy Minister, Policy

General Accountability

Management of a comprehensive range of programs and initiatives to mitigate, control and minimize the risk to Canadians arising from a broad range of controlled substances and for the management of health risks related to the environment and consumer products.

Organization Structure

This position is one of nine (9) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The seven (7) positions reporting to the Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances are:

Director General, Controlled Substances, (Staff of 130) accountable for leading and directing the Drug Strategy and Controlled Substances Program. The Director General (DG) acts as the office of primary interest in the Health portfolio for the Canadian Drugs and Substances Strategy (CDSS). The DG is responsible for delivering on Health Canada’s Opioid Action Plan, sharing best practices and maintaining a capacity to respond to emerging drug issues.

Director General, Tobacco Control, (Staff of 90) accountable for developing, recommending and directing the implementation of the legislative, regulatory, policy, and operational frameworks related to the federal tobacco control strategy, as well as for the new legislative/regulatory framework to address the potential benefits and risks of vaping products. The DG provides leadership to an innovative agenda, including the introduction of plain packaging requirements and legislative framework for vaping products, a ban on menthol cigarettes and the modernization of the Federal Tobacco Control Strategy.

Director General, Environmental and Radiation Health Sciences, (Staff of 320) accountable for managing the policy, legislative, regulatory and research frameworks for assessing the risks to the health of Canadians posed by radiation exposure in living, working and recreational environments and to assess, monitor and direct regulatory and research activities to manage radiation hazards associated with consumer and clinical radiation products.

Director General, Safe Environments, (Staff of 320) accountable for developing, recommending and directing the implementation of the policy, operational and regulatory frameworks for the safe use of existing and new chemical substances in accordance with the Canadian Environmental Protection Act and the Chemicals Management Plan respecting human health risks associated with exposure to chemical substances in the environment. It is further accountable to protect the health of Canadians from contaminants affecting the quality of Canada’s drinking and recreational water and outdoor and indoor air; leads the understanding of health impacts of climate change.

Director General, Consumer Product Safety, (Staff of 180) accountable for implementing science-based legislative, regulatory and policy frameworks and programs to manage the risks to health from consumer products through the control of the sale, advertising and importation of hazardous substances and products designed for household, garden or personal use and use in sport and recreation under the Canada Consumer Product Safety Act and the Hazardous Products Act. Manages health risks associated with the use of cosmetics under the Food and Drugs Act and the administration of the Workplace Hazardous Materials Information System (WHMIS).

Director General, Policy, Planning and Integration, (Staff of 65) accountable for leading the development of the Branch’s strategic policy vision and framework, planning, strategic policy development and policy support to programs.

Assistant Deputy Minister’s Office, (Staff of 14) accountable for providing executive support to the Assistant Deputy Minister.

Nature And Scope

The Department is responsible for helping Canadians maintain and improve their health and safety.  It is committed to improving the lives of all Canadians and to making this country's population among the healthiest in the world as measured by longevity, lifestyle and effective use of the public health care system. To achieve this goal, the Department relies on high-quality scientific research as the basis for its work; conducts ongoing consultations with Canadians to determine how to best meet their long-term health care needs; communicates information about disease prevention to protect Canadians from avoidable risks; and encourages Canadians to take an active role in their health, such as increasing their level of physical activity and eating well, and regulating pesticides, tobacco, controlled substances, consumer products, drugs, medical devices, and biologics.

Activities within the Healthy Environments, Consumer Safety and Controlled Substances Branch touch on many aspects of day-to-day living in Canada such as: controlled drugs/substances (tobacco, vaping products, alcohol and prescription drugs); drinking water; air quality; climate change; consumer product safety; the safety of cosmetics and personal care products; and exposure to chemicals as well as biotechnology and new chemicals. It is within this context that the Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances(ADM) is accountable for the vision, strategy, legislation, regulations, policies, programs and initiatives to help Canadians lead healthier lives by mitigating, controlling and minimizing the risk to Canadians arising from a broad range of controlled substances and consumer products.

As a member of the Department’s senior management team, the ADM provides advice, recommendations and guidance to the Deputy Minister, the Minister and other members of the management team on all components of the assigned program areas. As a member of various executive committees, the ADM contributes to the development of medium and long-term health strategies and policies and represents the Branch perspective in department-wide program and funding decisions. The ADM provides the corporate vision and strategy to plan, manage and deliver results within an integrated risk management approach that enables the Branch to define and understand its operating environment and positions itself to respond to emerging issues while continuing to provide corporate direction, advice, support and guidance to partners, stakeholders and the Canadian public. The ADM is mindful of the fiscal environment and the need for prudent management of taxpayer’s dollars. Each program area under the ADM’s leadership has unique challenges, but all directly support Canadians to maintain and improve their health, while respecting individual choices and circumstances. This requires the management of a complex range of specialized subject areas and an equally varied mix of professional, scientific and technical experts. The major challenge is to set priorities, and to achieve consensus on the criteria for doing so, amongst a large number of program activities.

The ADM is accountable for the management of amendments to multiple acts (e.g., Controlled Drugs and Substances Act), regulations and their associated national strategies (e.g., Canadian Drugs and Substances Strategy), policies, programs and oversight functions. In so doing, the ADM provides guidance, leadership and interpretation related to the inclusion of amendments proposed across all contributing departments. While addressing departmental priorities and business needs, the ADM also works with a broad range of partners and stakeholders on the development of new or amended legislation and regulations (e.g., tobacco and vaping, cannabis, Canada consumer product safety). When providing federal leadership for the development and implementation of strategies that link with other government priority areas beyond health (e.g., security, safety, criminality, technology, etc.), the ADM represents the Canadian government internationally, fostering cooperation and liaison, policy dialogue, streamlining regulations and best practices. The ADM is also the departmental lead on a broad range of high profile, complex files within the Controlled Substances, Health Environments and Consumer Safety Program; i.e., files relating to the opioid crisis, supervised consumption sites, prescription drug abuse, tobacco and vaping regulations, health impacts related to radiation, climate changes, and workplace hazardous materials information system.

The role of the Branch has expanded significantly, as the complexity of the issues dealt with has required broader consultation and cooperation with other federal departments, other levels of government (provincial, municipal and with Indigenous governments), and internationally. The degree of complexity has also increased significantly due to rapidly evolving global supply chains with products containing ingredients from around the world and constant innovation by companies as new products come on the market along with new technologies. The ADM is accountable for ensuring greater inclusion of the views of governments, civil society and stakeholders (e.g., business, organized labour, the broader public sector, and the non-for-profit and charitable broader segments of the Canadian population) and ensuring their experience and knowledge is incorporated into decisions and evaluations of proposed and existing programs and policies.

One of the biggest challenges facing the ADM is the volume and complexity of concurrent high-profile issues to be managed, with each one requiring consultation and evidence-based decision-making based on sound scientific/medical research and analysis. In this context, the ADM is further challenged to balance the planning, development, implementation and delivery of multiple high profile, high-risk key deliverables, including: leading the departmental response to significant public health and emerging issues (e.g., drug abuse, the opioid crisis) and serving as the Minister’s point person (e.g., implementation of the Opioid Action Plan); leading the production of guidance documents (e.g., application criteria for Supervised Consumption Sites); addressing problematic prescription drug misuse to minimize the potential diversion of pharmaceuticals for illicit use; ensuring effective regulatory oversight of controlled substances, healthy environments and consumer safety regulations; leading the management of the vaping framework and the modernization of the Federal Tobacco Control Strategy; providing portfolio-wide leadership on the assessment and management of health risks associated with climate change, air quality and drinking water quality; and overseeing the policy, operational and regulatory frameworks for fulfilling Health Canada’s responsibilities for workplace hazardous products under the Hazardous Materials Information Review Act and the Hazardous Products Act, respecting the human health and safety risks associated with their use.

The ADM provides leadership, coordination and support across Health Canada and the health portfolio as well as with other government departments, other levels of government, and with industry, experts, non-governmental organizations and the Canadian public and seeks their input/consultation/collaboration; provides federal leadership/guidance and resolves complex issues; and develops/presents national reports (i.e. working closely with British Colombia government and internationally to coordinate and discuss issues related to the opioid crisis). The federal and provincial accountabilities under the Canadian publicly-funded universal health care system add a significant degree of complexity to the work of the ADM, as charting and implementing national approaches requires extensive consultation and agreement both federally and with the 13 provinces and territories. The ADM represents the Department internationally, for example, resolving issues related to international treaties and representing the Canadian government on the North American Drug Policy dialogue.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Provides the corporate vision and strategy to plan, manage and deliver results; ensures the Branch is positioned to respond to emerging issues.
2. Serves as a strategic advisor to the Deputy Minister/Associate DM and Minister and provides advice, options and recommendations for senior management decision-making.
3. Leads Branch implementation of a range of federal/departmental initiatives aimed at legislative and regulatory reform and updates.
4. Develops the Branch’s comprehensive consultation strategy, works with a broad range of partners and stakeholders and establishes horizontal linkages and coordination with senior officials of other federal departments/agencies, other levels of government, non-government organizations and with other national governments and international organizations.
5. Manages and oversees the development and implementation of a comprehensive policy framework and the associated programs to ensure the regulated access to controlled substances and precursor chemicals, support their legitimate use and minimize the risk of diversion for illicit use.
6. Develops and implements a new legislative/regulatory framework to address the potential benefits and risks of vaping products and develops a modernized Federal Tobacco Control Strategy.
7. Leads the Environmental Risks to Health Program to assess and manage the health risks associated with climate change, air quality, drinking water quality and new and existing substances.
8. Leads the Consumer Product Safety and Workplace Hazardous Materials Program to support efforts to protect Canadians from unsafe products and chemicals, and to support consumers’ responsibility to make informed decisions about product purchase and use.
9. Manages the Branch’s financial, human and materiel assets with probity and consistent with the principles of modern comptrollership.

Benchmark 62 - Text version

BM62: Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances
The subject position is at the first managerial level reporting to the Deputy Minister. There are 8 peer positions at the same reporting level.

7 positions report to Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances.

• Linear organizational chart
  Deputy Minister
  • ADM, Strategic Policy
  • ADM, Health Products and Food Branch
  • ADM, Cannabis Legalization and Regulation
  • Associate Deputy Minister, Health Products and Food
  • ADM, Regulatory Operations and Regions
  • ADM, Corporate Services
  • ADM, Communications and Public Affairs
  • ADM, Chief Financial Officer
  • Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances
    • Director General, Controlled Substances
    • Director General, Tobacco Control
    • Director General, Environmental and Radiation Health Sciences
    • Director General, Safe Environments
    • Director General, Consumer Product Safety
    • Director General, Policy, Planning and Integration
    • Assistant Deputy Minister’s Office

Evaluation Rationale

Title: Assistant Deputy Minister, Healthy Environments, Consumer Safety and Controlled Substances

General Accountability

Accountable for overseeing and managing Canada's foreign affairs, trade and development policies, programs and operations to advance Canada’s position in the western hemisphere; and representing the Department in consultations and negotiations to expand and strengthen Canada’s participation in domestic and international alliances and partnerships.

Organization Structure

This position is one of twenty-two (22) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The five (5) positions reporting to the Assistant Deputy Minister, Americas are:

Director General, North America Strategy, (Staff of 27) accountable for developing and providing advice on policies and priorities to advance the Government of Canada's trade, economic and foreign relations with the United States and Mexico, including trilateral issues (e.g., North American Leader's Summit process) on a wide variety of bilateral and cross border issues involving OGDs, provinces and other stakeholders; representing the Branch and Department in consultations and negotiations.

Director General, North America Advocacy and Commercial Programs, (Staff of 569) accountable for directing the International Business Development (IBD) and Advocacy programs in the U.S. and Mexico; and representing the Branch and the Department in consultations and negotiations to advance and protect Canadian interests. The position is also the Executive Director of the North American Platform Program (NAPP) for collaboration with Partner Departments in both IBD and Advocacy programming.

Director General, Central America and Caribbean, (Staff of 271) accountable for developing and advising on policies and priorities to advance the Government of Canada's trade, economic and foreign relations with Latin America and the Caribbean; directing and overseeing resource planning, management, and evaluation strategies for Canada's missions in Latin America and the Caribbean; and representing the Branch and Department.

Director General, South America and Inter-American Affairs, (Staff of 277) accountable for creating strategies to identify, develop, deliver and evaluate programs to meet the development priorities of countries and regional institutions in Latin America and the Caribbean – Canada’s second largest recipient of bilateral development assistance; and maintaining effective networks and partnerships within the Department, host countries, and national and international non-government organizations.

Director General, Geographic Coordination and Mission Support, (Staff of 29) accountable for providing the four Geographic Branches with analytical, implementation and reporting support on horizontal and cross cutting issues; developing common approaches to business planning, reporting and program delivery for missions worldwide; supporting missions and Heads of Missions on corporate initiatives; and representing the Department on key interdepartmental committees related to field presence and governance.

Nature And Scope

The Department manages Canada's diplomatic and consular relations, promotes the country's international trade and leads Canada’s international development and humanitarian assistance. The Americas Branch oversees the operations of Canada's 89 missions and offices in the Americas. This includes the Embassy in Washington and 12 Consulates General charged with pursuing Canada's diverse commercial and consular interests at the regional level throughout United States as well as Canada's relations with the 35 countries of Mexico, South America and the Caribbean (the Americas), including Canada's key objectives for ensuring prosperity, security and lasting relationships in Latin America and the Caribbean.

It is within this context that the Assistant Deputy Minister, Americas (ADM) provides vision and leadership in setting strategic directions, policies and multi-year plans advancing the Government of Canada's diplomatic, commercial and development engagements in the United States and the Americas. A key challenge facing the position is to ensure that strategic policy and program planning frameworks fit the department's foreign affairs and trade and development agenda. The ADM is a member of the Department's highest decision-making body, the Executive Board, along with the Deputy Ministers and the other ADMs. The Executive Board develops a broad perspective on issues and opportunities across the Department and the Government of Canada. It also determines the department's strategic directions, policies and multi-year plans to promote foreign affairs, trade and development relations on behalf of the Government of Canada. The ADM's advice directly influences corporate expenditure decisions and significantly raises the expectations and accountability for sound advice on the Department's strategic directions and management of risk.

As the department's subject matter policy expert on the United States and the Americas as well as hemispheric institutions such as the Organization of American States (OAS) and the Summit of the Americas, the ADM must be sensitive to all considerations of complex bilateral (Canada—US and Canada—Mexico) and trilateral (Canada—US—Mexico) affairs by continuously demonstrating actionable knowledge and implementing strategies to protect and promote Canada's interests. The position plays a vital advisory role for Deputy Ministers that facilitates the resolution of urgent, sensitive problems and the strengthening of strategic relationships with partner departments.

The ADM ensures that all planning and delivery of programs by Heads of Missions explicitly consider the full range of Canadian interests. Since Heads of Missions are responsible for advancing Canada's foreign policy and trade agenda, there is significant risk of a fragmented approach. It is a considerable challenge to ensure that every program in every mission moves in the same direction. The ADM provides expert direction and guidance to Heads of Missions in their dealings with provincial and territorial officials and must handle complex provincial coordination and management issues and develop solutions that ensure support from other levels of government. This work helps ensure that the national, provincial and territorial governments present a consistent position in their relations with foreign governments and international bodies.

The ADM develops region-specific strategies by leading the development, revision and monitoring of the whole-of-government Americas Strategy. These strategies include planning, coordinating and managing meetings between senior government officials and representatives from the Ottawa-based diplomatic community as well as involved communities or business organizations to advance Canadian-regional foreign affairs, trade and development relations and promote Canadian priorities, interest and expertise.

The ADM represents the Department and Government of Canada in meetings, consultations and negotiations with senior officials in domestic and international settings. This includes the annual North American Leader's summit process, which involves the Prime Minister and the Presidents of the United States and Mexico, as well as the periodic Summit of the Americas, which involves leaders of all countries of the hemisphere. The position's networks across government promote the development of strong relationships between the branch and its numerous partner departments and agencies. The ADM's understanding of other government departments' international activities and issues is critical when representing their interests in missions around the world. The position acts as advocate and/or negotiator in coordinating international efforts among departments and agencies and must be sure that the resulting positions are compatible with Canadian positions.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Establishes the Branch’s strategic direction, executes strategic business priorities and plans and oversees the allocation and expenditure of resources enabling the Department to meet its mandate.
2. Provides strategic oversight of the delivery of all Canadian programming and the management of bilateral relationships for the Americas by guiding and directing local Heads of Mission to advance all aspects of Canada's international agenda, both multi-mission and strategies for the western hemisphere.
3. Advises the Ministers, the Deputy Ministers and the Executive Board on the Department's programming policy and approaches in the Americas to support their respective executive and Parliamentary responsibilities.
4. Manages a complex range of governmental and departmental domestic and international issues, presenting and negotiating them within the Department with other government departments, central agencies, Cabinet and Parliamentarians to advise and relate progress on the government's priority files within the Americas.
5. Assures that Heads of Mission execute responsibilities in alignment with Canadian government priorities and operational requirements and provides expert direction and guidance to Heads of Mission in their dealings with other departments and domestic and international government officials.
6. Oversees horizontal and crosscutting issues common to missions across geographic branches, including annual business planning and reporting, communications and social media, and field presence, as well as new and emerging departmental issues.
7. Manages financial strategies and management control mechanisms to maximize the effectiveness of the department's programs and investment in foreign affairs, trade and development programs and initiatives.

Benchmark 63 - Text version

BM63: Assistant Deputy Minister, Americas
The subject position is at the first managerial level reporting to the Deputy Minister of Foreign Affairs. There are 21 peer positions at the same reporting level.

Reporting to Assistant Deputy Minister, Americas are 5 directors general.

• Linear organizational chart
  Deputy Minister of Foreign Affairs
  • ADM Strategic Policy
  • ADM Global Issues and Development
  • ADM International Security and Political Affairs (Political Director)
  • ADM International Business (Chief Trade Commissioner)
  • ADM Partnerships for Development Innovation
  • ADM Trade Policy and Negotiations
  • ADM Consular, Security and Emergency (Chief Security and Legal Adviser)
  • ADM Public Affairs
  • ADM Human Resources
  • ADM International Platform
  • ADM Corporate Planning, Finance and Information Technology (CFO)
  • ADM Asia-Pacific
  • ADM Sub-Saharan Africa
  • ADM Europe, Arctic, Middle East, and Maghreb
  • Chief Audit Executive
  • Inspector General
  • Corporate Secretary
  • Chief of Protocol
  • Deputy Minister of International Development
  • Associate Deputy Minister of Foreign Affairs
  • Deputy Minister of International Trade
  • Assistant Deputy Minister, Americas
    • Director General, North America Strategy
    • Director General, North America Advocacy and Commercial Programs
    • Director General, Central America and Caribbean
    • Director General, South America and Inter-American Affairs
    • Director General, Geographic Coordination and Mission Support

Evaluation Rationale

Title: Assistant Deputy Minister, Americas

General Accountability

Accountable for establishing a strategic, policy, operational and advisory framework governing the Government’s national and cyber security objectives; and for managing national security intelligence and operational cases and issues. Executive direction of the implementation of the National Counter Terrorism Strategy, the National Cyber Security Strategy and the National Strategy and Action Plan on Critical Infrastructure.

Organization Structure

This is one of five (5) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The six (6) positions reporting to the Senior Assistant Deputy Minister, National and Cyber Security are:

Director General, National Security Policy, (Staff of 57) accountable for providing strategic direction and management of national security policy and intelligence for the Public Safety Portfolio; directing the review and revision of legislation and related Cabinet approval processes; and providing strategic direction on the assessment and management of risks and threats to national security and for the coordination and management of highly sensitive national security and intelligence.

Director General, National Security Operations, (Staff of 35) accountable for the development and provision of strategic advice on and the management of national security operational issues; the coordination and development of policies to address national security issues involving human smuggling; the coordination and development of policies to address emerging national security issues involving technology and lawful access; analyzing and responding to court decisions related to national security cases; providing leadership and strategic direction over the administration of the national security review process pursuant to the Investment Canada Act; and providing strategic advice and support to the Minister, Deputy Minister and executive management for their participation in Parliament, Cabinet and other government committees on national security issues.

Director General, National Cyber Security, (Staff of 117) accountable for the strategic direction, effective implementation and whole-of-government reporting on the National Cyber Security Strategy in order to achieve cyber integrity of government, protect the economy and critical infrastructure, combat cyber facilitated crime and protect citizen safety online; overseeing the activities of the Canadian Cyber Incident Response Centre; leading public outreach activities to promote cyber safety practices to Canadian private interests and for developing and implementing federal government training and awareness programs to support cyber security practices across the public service.

Director General, Critical Infrastructure and Strategic Coordination, (Staff of 53) accountable for coordinating the implementation of the National Strategy and Action Plan for Critical Infrastructure; leading Canada’s coordination with key international partners; recommending policy options to address issues and challenges related to the preservation, protection, resilience and continuity of function of the national critical infrastructure; leading the implementation of the Canada-United States Agreement on Critical Infrastructure; and advancing cross-border collaboration on border management, including the movement of goods and personnel during and following an incident.

Senior Policy Advisor to the ADM, (Staff of 2) accountable for the leadership and management of complex policy and program analysis, research and development, and strategic planning; and significant files and initiatives, as well as, providing expert strategic advice in support of significant departmental/sector/portfolio policy, program and corporate strategic planning priorities and initiatives.

Manager, Business Administration, (Staff of 5) accountable for the development of strategic integrated business and operational plans and frameworks; and the planning, management and direction of specialized programs; and is responsible for the administrative support services required within the ADMO.

Nature And Scope

The Department is a strategic and policy-focused centre that brings cohesion to the Government’s public safety, emergency management, national security functions and policy frameworks. It seeks to best position Canada to address vulnerabilities in its infrastructure and weaknesses in its public safety defenses as well as enabling it to fulfill its heightened international obligations. Canada’s increasing reliance on cyber technologies makes Canadians more vulnerable to those who attack Canada’s digital infrastructure. Protecting Canadians and the Canadian interest in cyberspace is a priority for the Government of Canada and Public Safety Canada is the lead.

It is within this context that the Senior Assistant Deputy Minister, National and Cyber Security (Senior ADM) provides leadership and direction over the national security and cyber security apparatus to ensure the Government of Canada has the capacity to protect Canadians and to fulfill international obligations with respect to terrorism, cyber security, critical infrastructure protection and other national security threats. In this regard, the position is accountable for advancing a cohesive strategic vision that articulates and addresses a broad range of policy issues critical to shaping, modernizing and implementing the national security and cyber security frameworks. The Senior ADM provides national leadership over the implementation and evolution of the National Counter Terrorism Strategy, the National Cyber Security Strategy and the National Strategy and Action Plan on Critical Infrastructure. The Senior ADM provides expert advice and support to the Minister in the discharge of the latter’s responsibility for the provision of direction to Canadian Security Intelligence Service (CSIS).

The Senior ADM oversees the development of national policies, programs, structures, tools and planning mechanisms to enhance Canada’s capacities to strengthen the national security framework and to ensure that existing laws, policies and programs remain effective in a constantly changing threat environment. These activities are complex and must balance the need to counter threats to national security with the need for accountability and the protection of civil liberties. To carry out this responsibility, the position works with partner departments and agencies to implement the Government’s direction on national security while ensuring that existing laws, policies and programs are continually reviewed to identify gaps and/or shortcomings.

A challenge for the Senior ADM, therefore, is the integration and/or harmonization of policies, systems, plans, and programs with Public Safety Portfolio partners. The Department is a key member of this portfolio, which is comprised of the Canadian Security Intelligence Service (CSIS), the Royal Canadian Mounted Police (RCMP), the Canada Border Services Agency (CBSA), Correctional Service of Canada (CSC) and the National Parole Board (NPB). There are also three review agencies: the Office of the Correctional Investigator; the Commission for Public Complaints against the RCMP; and the External Review Committee of the RCMP. These organizations collectively account for over 63,000 employees and total net expenditures of over $8.9 billion.

The position is responsible for leading the Department’s modernization of Canada’s national security legislative framework by enabling law enforcement and security agencies to combat criminal and terrorist groups who use modern communication technologies to advance their interests. The Senior ADM provides strategic direction over Canada’s efforts to identify, assess and respond to potential foreign investments that could be injurious to Canada’s national interest while at the same time fulfilling the purpose of the Investment Canada Act, which is to encourage foreign investment in Canada. The Senior ADM is responsible for coordinating the listing and delisting of terrorist entities and coordinating the statutory two-year review of the list of terrorist entities pursuant to the Criminal Code and monitoring and advising on national security cases.

In context of the heightened international focus on security, the Senior ADM plays a pivotal role in fostering positive relationships, developing and expanding the network of international mechanisms and leading and coordinating international discussions for counter terrorism, national security, cyber security and critical infrastructure protection. The Senior ADM collaborates closely with the private sector, non-governmental organizations and allies (principally, Australia, New Zealand, the United Kingdom and the United States) to share information, manage transnational threats and raise the collective capacity to address threats. In this role, le Senior ADM is travelling nationally and internationally.

In response to an event or sensitive national security case, the Senior ADM must quickly bring together the appropriate federal partners, lead discussions and reach agreement on the way forward and oversee the implementation of the agreed upon course of action, often within extremely tight timelines, facing high expectations and stressful circumstances.

Recognizing that cyber security is one of the most serious economic and national security challenges facing the country, a major challenge for the Senior ADM is engaging domestic and international partners in a comprehensive defense of Canada’s digital infrastructure, including coordinating the national response to major cyber incidents and proactively mitigating threats to vital systems. It is within this context that the position implements and monitors Canada’s Cyber Security Strategy and provides strategic oversight of the Canadian Cyber Incident Response Centre (CCIRC), which works with partners inside and outside of Canada to mitigate threats to vital cyber systems outside of the federal government.

As the national expert in national security, cyber security and critical infrastructure protection, the Senior ADM provides strategic advice and briefings to the Minister and the Deputy Minister on all critical matters related to national and cyber security in a context where the duty to protect society must be balanced with the protection of individual privacy rights. The Senior ADM provides support for several interdepartmental Deputy Minister and Assistant Deputy Minister Committees and represents the Government on interprovincial and cross sector private sector fora to secure engagement on public safety files. This governance system facilitates a collaborative, horizontal approach to identifying and addressing national security, critical infrastructure and cyber security priorities.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Provides the strategic vision, business planning, oversight and operational framework to enhance the Government’s capacity to respond to the threats to national security and cyber security.
2. Provides expert advice and support to the Minister and the Deputy Minister on all critical and emerging national security, cyber security and critical infrastructure protection matters.
3. Provides leadership in and oversees the development, coordination (national, intergovernmental, and international) and implementation of national security, cyber security and critical infrastructure policies, strategies, plans, programs, and response systems.
4. Oversees the provision of expertise to the continuing development and evaluation of national security, critical infrastructure and cyber security policy and legislation relating to counter terrorism, marine and air transport security, lawful access, cyber security and critical infrastructure protection to eliminate gaps in the national security policy framework and contribute to an enhanced level of public safety and more effective risk management.
5. Provides national leadership and strategic direction to ensure the overall development, effective implementation and evolution of the National Counter Terrorism Strategy, National Cyber Security Strategy and the National Strategy and Action Plan for Critical Infrastructure Protection.
6. Provides strategic oversight over the CCIRC to mitigate threats to vital cyber systems outside of the federal government.
7. Establishes partnerships and enhances cooperative arrangements with other departments, other levels of government, international allies, non-governmental organizations, other countries and the private sector and chairs a number of interdepartmental, intergovernmental and international committees.
8. Provides expert advice and support to the Minister in the provision of direction to CSIS.
9. Represents the Minister and the Deputy Minister in high level interdepartmental policy and coordination committees on policy and operational matters in the national security and intelligence sectors.
10. Manages the human, financial, and material resources of the Branch with prudence and probity.

Benchmark 64 - Text version

BM64: Senior ADM, National and Cyber Security
The subject position is at the first managerial level reporting to the Deputy Minister. There are 4 peer positions at the same reporting level.

6 positions report to Senior ADM, National and Cyber Security.

• Linear organizational chart
  Deputy Minister
  • Assistant Deputy Minister, Emergency Management and Programs
  • Assistant Deputy Minister, Portfolio Affairs and Communications
  • Assistant Deputy Minister, Community Safety and Countering Crime
  • Assistant Deputy Minister, Corporate Management and Chief Financial Officer
  • Senior ADM, National and Cyber Security
    • Director General, National Security Policy
    • Director General, National Security Operations
    • Director General, National Cyber Security
    • Director General, Critical Infrastructure and Strategic Coordination
    • Senior Policy Advisor to the ADM
    • Manager, Business Administration

Evaluation Rationale

Title: Senior Assistant Deputy Minister, National and Cyber Security

General Accountability

Accountable for the management of the Government’s total Expenditure Management System, the implementation of the Government’s results agenda, the development of policies on planning, reporting and accountability structures for departments and agencies and for the preparation of Canada’s annual performance report.

Organization Structure

This is one of sixteen (16) positions reporting to the Secretary of the Treasury Board. See Annex A for the organization chart.

The three (3) executive positions reporting directly to the Assistant Secretary, Expenditure Management are:

Executive Director, Expenditure Strategies and Estimates, (Staff of 53) responsible for the provision of advice on the Government’s expenditure management approaches and related issues. The position oversees the development of expenditure strategies and the provision of support to the Agency to fulfill its expenditure management responsibilities. The position ensures cooperation with finance senior officials to establish earmarked reserves and additional funds to deal with funding pressures exceeding the Operating Reserve’s capacity. The position manages the operating, program integrity and compensation reserves and provides advice on the expenditure management implications of collective bargaining and other major compensation issues.

Executive Director, Results Division, (Staff of 67) responsible for the development of policies and the provision of guidance to departments concerning their financial and management accountability performance reporting requirements and resource utilization. The position manages the development of Departmental Results Frameworks’ departmental/agency resource utilizations. The position oversees the development and assessment of reporting to determine how departments report expenditures and render their accounts. The position supports departments in fostering results-based management practices and manages the development of plans and performance report.

Executive Director, Expenditure Analysis and Compensation Planning, (Staff of 53) responsible for the provision of an approach to compensation management within the federal government so that it is aligned with the Policy Framework for the Management of Compensation. The position ensures the provision of advice on compensation issues to senior officials to maintain the Government’s ability to attract and retain employees. The position oversees the development of plans, the tracking of expenditures, the conduct of expenditure-related reviews of the central agency’s internal practices and resource allocations and the development of expenditure evaluation criteria to assess programs’ performance.

Nature And Scope

The role of the Branch is focused on providing pro-active support within the Secretariat to support the Secretariat's operations in developing strategies for the Secretariat's expenditure management responsibilities and the resolution of major individual expenditure issues.

The Treasury Board is a Cabinet committee of the Queen’s Privy Council for Canada. It was established in 1867 and given statutory powers in 1869. As the Management Board for the public service, the Treasury Board has three main roles. The Treasury Board of Canada Secretariat provides advice and makes recommendations to the Treasury Board committee of ministers on how the government spends money on programs and services, how it regulates and how it is managed. The Secretariat helps ensure tax dollars are spent wisely and effectively for Canadians.

It is in this context that the Assistant Secretary, Expenditure Management is responsible for overseeing the entire expenditure management cycle of the Government of Canada ($323B in 2018-19). This entails Main and Supplementary Estimates production, expenditure analysis, forecasting and expenditure management strategies, policies and operations through to results-based management, evaluation, accountability and reporting to Parliament. It is the role of the Assistant Secretary to marshal the integration, planning and government-wide coordination of the Expenditure Management System (EMS) process with departmental senior executives on matters related to direct program spending, management of reserves and compensation within the federal government. Consequently, the position oversees and continuously improves the framework that sustains the EMS policies, strategic objectives, business processes, administration and internal performance management.

Working closely with the Deputy Comptroller General, Finance and the Privy Council Office (PCO), the position is responsible for the development of a future-focused expenditure management system, providing expert direction in developing a system which articulates and provides for effective roles for TBS, the President, and the Treasury Board. There is a challenge to achieve consensus among the parties to ensure that emerging issues, anomalies and problems are identified early in their evolution. The Assistant Secretary is also responsible for providing government decision-makers with timely and accurate data, analysis and information on expenditures/expenditure components and the overall fiscal framework to allow departments and agencies to engage in better decision-making over priorities, investments results, and the need for early intervention. Moreover, the position ensures that the Government's expenditure plans and reports are consistent with Parliamentary approvals and government commitments identified in the Expenditure Management System, Throne Speech, federal budgets and other key decision-instruments.

A major challenge facing the position is the duty to build a bridge with the Government’s financial community to ensure consistency, open dialogue, understanding and cooperation towards the development of joint cooperative reporting systems. This involves promoting joint action, timelines and issues resolution with departments and agencies to ensure better and more comprehensive systems and process. These issues go well beyond financial reporting and accountability, as they also require critical examination of current business processes and the need for changes or adjustments, given that such processes are an integral part of overall government expenditure management. This involves an examination of business process efficiency, cost factors and accountabilities, program and process evaluation criteria and their relevance and performance indicators. The position endeavors to streamline processes to mitigate demands on the departments.

Another challenge is to examine how the totality of the different programs and services, as well as associated business processes and policies impact on the client groups (i.e., cluster groups, such as those dealing with Indigenous peoples, health or national security). The objective is to gain an overview of integrated program review, policy integration and business processes to determine the extent to which these various programs operate as a whole and the extent of their performance on the target group; and to gain agreement and commitment on future approaches to these issues by government departments and agencies.

Total expenditure management requires that the Assistant Secretary develop comprehensive communications and marketing strategies to promote a renewed business planning approaches with departments as well as within TBS; to promote and develop the Branch as a centre of expertise on expenditure and management strategies, and to build performance evaluation capacity and systems in departments and agencies as part of the Management Accountability Framework.

To support evidence-based decisions, the Assistant Secretary directs the preparation and review of Department Management Assessments (DMAs), ensures that the DMAs are an integral part of the Perspective update process, and that the information is used to provide a TBS view on the state of departmental management in support of the Secretary and the President.

The position is responsible for proposals to Treasury Board for necessary changes in authorities and/or legislative amendments and works closely with senior executives at the PCO and in Justice to identify and develop the appropriate legislative vehicles to effect changes. This is a highly complex challenge which demands a broad knowledge and understanding of the various policies and statutes regarding reporting, the government-wide implications of proposed changes, and the overall statutory obligations of the departments and agencies involved.

The Assistant Secretary is accountable for the management of direct program expenditures and pressures, and therefore plays a key role in supporting program integrity. The position maintains strong linkages with senior officials in the Department of Finance and the PCO on expenditure management issues in general, and specifically on planning for the annual priority-setting and Budget development processes. The Assistant Secretary ensures that analytical frameworks are in place to support the identification, tracking and management of pressures, to ensure that allocations are made in accordance with established principles, and to enable the development of accurate and necessary detail for the use of Finance in developing the Budget. This is a highly complicated undertaking, which must be synchronized with the Government's business cycle, and therefore is subject to significant time constraints. The Secretary, the President, TB Ministers and senior officials at the Department of Finance and the PCO must have confidence in the analysis and recommendations made by the Branch, and the Assistant Secretary is responsible for ensuring the precision and timeliness of the work. The Assistant Secretary is responsible for negotiations with Finance to establish earmarked reserves for Treasury Board to deal with those pressures for which it is responsible, and to gain access to funding for specific issues as required to ensure program integrity. At the same time the Assistant Secretary must hold difficult positions in mediating differences of position among TBS, Finance and PCO and have the ability to broker decisions. Operating in these senior and often politically charged fora, the position must be able to pragmatically analyse the parties' positions and facilitate the movement of the discussions to a whole of government perspective.

The Assistant Secretary is responsible for assisting in the development of resource allocation, policy and program recommendations and guidance and the management of government expenditures. Within this context, the position directs the development of recommendations relating to the access of TB Vote 5, which provides bridge funding to departments and agencies required to implement new programs or to obtain new spending authorities between supply periods. In this capacity, the position must exercise a high-degree of judgment in developing advice and recommendations, based on contacts across government and within TBS, resource-related policy proposals, resource and program authorization requests and resources related to special initiatives.

The Assistant Secretary plays a leadership role in conceptualizing, developing and implementing budgeting through mechanisms such as the creation of TBS Votes for government-wide initiatives, tracking of expenditure decisions, the Annual Reference Level Update, allotment controls and the operating and capital budget carry forwards and corresponding legislative processes for translating spending plans into the parliamentary authorizations required to implement them, via the Main and Supplementary Estimates and related supply processes.

The Assistant Secretary is responsible for the articulation and implementation of the federal government's results agenda, which sets out ministerial performance expectations, and plans their achievement. The position faces a significant intellectual challenge in developing the strategic and evaluative approaches to measuring results horizontally across the federal collective. The Assistant Secretary is accountable for an integrated framework for results-based management and reporting, which strengthens policy cohesion through evaluation, accountability and reporting. The policy areas are inter-connected and the position must ensure that the policy approaches are not only harmonized, but are also mutually reinforcing. The development of policies addressing departmental performance is extremely complicated, given the diverse lines of business, increased partnering among departments and the varying capacities across the federal system. The Assistant Secretary consults extensively across the policy community within the Secretariat and with policy makers in federal organizations and must obtain active support from senior decision-makers across mandates and jurisdictions.

The Assistant Secretary is accountable for the production of Canada’s annual Performance Report, which is the government-wide report to Parliament, tabled by the President of Treasury Board. This is an immense task. The ability to develop and sustain linkages among senior decision-makers across the federal government and with other levels of government is critical to the success of the undertaking. The Assistant Secretary deals with Deputy Ministers, TBS members and part of the External Advisory Panel on this process, as well as the ADM Policy Community, federal-provincial counterparts, colleagues across TBS, PCO, and the Cabinet. The position directs the development of strategies to support and enable federal organisations to fulfill their obligations to Parliamentarians and Canadians by demonstrating the results of government expenditures. Where serious issues arise, the Assistant Secretary deals directly with the various departmental Deputies and represents the TBS position in resolving conflicting positions.

As a focal point for Expenditure Management and Estimates systems, the Assistant Secretary provides direct advice to and maintains close working relationships with Parliament, central agencies, departments, the Minister of Finance, Auditor General and external financial bodies to advance the government's agenda for the efficient and effective management of public funds. Senior level and expert advice and briefings are provided to the President, Secretary and Associate Secretary of the Treasury Board Secretariat and strategic support is provided to TBS committees. The position makes presentations to the Treasury Board Secretariat Advisory Committee and to the Treasury Board on subjects related to the Sector's responsibilities and prepares the Secretary and the President for their participation in various fora (e.g., Coordinating Committee of Deputy Ministers on the Budget; Cabinet committees and full Cabinet meetings).
The Assistant Secretary represents TBS at Parliamentary Committees of both the House of Commons and the Senate to explain and advise on the Expenditure Management processes, explain and defend the Government's spending plans and legislation and advocate and explain proposals for improved reporting to Parliament. There is a requirement to maintain contact with the House Leader's Office to schedule the presentation of the Main Estimates and address estimates-related issues. The Assistant Secretary also represents Canada with international governments and participates in conferences and leads Canadian delegations.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Provides the strategic vision, business planning, oversight and operational framework for the delivery of the Sector’s mandate.
2. Manages the development, implementation and assessment of the Government of Canada’s Expenditure Management System and the Government of Canada’s expenditure planning and expenditure reporting. Ensures effective communications of expenditure issues.
3. Oversees the preparation and tabling in Parliament of major Government of Canada expenditure management planning and reporting instruments (i.e., the Government's Main Estimates, Supplementary Estimates, Reports on Plans and Priorities, etc.).
4. Manages the development of strategic expenditure reviews, the implementation of federal budget measures and the monitoring of expenditures in line with the budget.
5. Co-manages the fiscal framework and specific reserves (i.e., the Management Reserve and the Compensation Reserve). Ensures that critical spending authorities are in place, oversees allotment control and co-manages key fiscal processes. Manages central Votes in the overall expenditure management system.
6. Oversees the development of results-based management and reporting on results to Parliament. Directs the provision of support to departments/agencies on the alignment of plans with desired results and performance management.
7. Provides guidance concerning compensation planning and analysis and the implementation of the Government of Canada Policy on Evaluation. Oversees the preparation of aide-memoirs for the Ministers concerning expenditure management and decision implementation. Manages the preparation of special reports for the Secretary and the President on program integrity, fiscal pressures and expenditure issues.
8. Oversees the building of relationships with the Ministers, the President and President's Office, departments’/agencies’ top officials, other central agencies and Parliament on expenditure management issues.
9. Manages the human, financial, and material resources of the Sector with prudence and probity.

Benchmark 65 - Text version

BM65: Assistant Secretary, Expenditure Management
The subject position is at the first managerial level reporting to the Secretary of the Treasury Board. There are 15 peer positions at the same reporting level.

3 executive directors report to Assistant Secretary, Expenditure Management.

• Linear organizational chart
  Secretary of the Treasury Board
  • Associate Secretary
  • Comptroller General of Canada
  • Chief Human Resources Officer
  • Chief Information Officer
  • Deputy Chief Information Officer
  • Director General, Human Resources Division
  • Director General, Internal Audit and Evaluation

  • Assistant Secretaries:
    Social and Cultural Sector
    Economic Sector
    International Affairs, Security and Justice Sector
    Priorities and Planning Sector
    Regulatory Affairs Sector
    Corporate Services Sector
    Strategic Communications and Ministerial Affairs Sector
    Government Operations Sector

  • Assistant Secretary, Expenditure Management
    • Executive Director, Expenditure Strategies and Estimates
    • Executive Director, Results Division
    • Executive Director, Expenditure Analysis and Compensation Planning

Evaluation Rationale

Title: Assistant Secretary, Expenditure Management

General Accountability

Accountable for providing executive direction for the development, implementation and continuous improvement of a sustainable modern business model for scientific research and development, innovation, technology and engagement with domestic and foreign partners and stakeholders to support the Canadian agriculture and agri-food sector.

Organization Structure

This position is one of twelve (12) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The six (6) positions reporting to the Assistant Deputy Minister, Science and Technology are:

Director General, Research, Development and Technology, [x4] (Staff of 2160) provides scientific and managerial leadership, in one of four geographic eco-zones crossing provincial and territorial jurisdictions, to the Department’s network of Science Centres engaged in the delivery of primary science (food science, botany, zoology, crop and soil sciences) and in the application of science specialties such as biotechnology, engineering, geomatics, statistics and food technology.

Director General, Cross-Sectoral Strategic Direction, (Staff of 125) leads the cross-sectoral analysis of science and technology initiatives and programs across the Department to ensure coherent and consistent science; establishes and maintains international partnerships; and manages intellectual property programs, including the licensing of new biological processes and products.

Director, Integrated Planning and Reporting, (Staff of 28) leads the creation and implementation of a governance framework and processes for Branch planning and performance management; coordinates and acts as Branch lead on all corporate planning, finance/resource/asset and reporting activities; implements resource management processes, and aligns resources to priorities; coordinates all audit and evaluation requirements for the Branch; provides executive services and secretariat support to various committees and the Assistant Deputy Minister; and represents the Department/Branch on intra/interdepartmental committees.

Nature And Scope

The Department promotes the agriculture and agri-food sectors and maximizes its contribution to Canada's economic, social and environmental objectives through the provision of information, research, technology, policies and programs that achieve security of the food system, health of the environment and innovation for growth. Three key departmental strategic objectives and outcomes include: an environmentally sustainable, competitive, and innovative agriculture, agri-food and agri-based products sector.

The portfolio is complex and highly diversified, with responsibility for 37 acts and six (6) commissions, agencies and Crown corporations. The operations are complicated by the fact that the Constitution establishes concurrent jurisdictions over the sector for the federal and provincial governments. In addition, many federal programs that affect the sector overlap departmental boundaries.

The Department’s Science and Innovation Strategy focuses on seven (7) priorities: human health and wellness; food quality and safety; security and protection of the food supply; enhancing economic benefits for all stakeholders; ensuring an environmentally sustainable sector; protecting and conserving the genetic diversity of Canadian bioresources; and identifying new opportunities from bioresources.

It is within this context that the Assistant Deputy Minister, Science and Technology (ADM), provides corporate and federal leadership in all scientific research programs, services and activities, affecting not only the agriculture/agri-food sector but the federal science agenda through strategic advice to other science-based departments and agencies. The ADM participates in the development of federal science policy and leads the Department's efforts in ensuring a sound scientific basis of evidence for new directions in policy, program, and regulatory initiatives.

The ADM establishes the frameworks for the development and implementation of branch policies, objectives and programs, and is accountable for the development of multi-year strategic business plans and subsequent resourcing strategies, the allocation of approved resources in line with Branch business plans and objectives, and for the management overview and control of resources and program delivery. A key challenge is to ensure the coherence and consistency of Branch strategies and activities with those of the Department. Accordingly, the ADM provides managerial input regarding the formulation and implementation of departmental policies and strategies. The ADM is a member of the Departmental Executive Committee and influences the strategic and operational decisions of the Department.

The ADM provides authoritative advice to the Deputy Minister, Minister and Cabinet on science and technology issues affecting the biological, environmental and economic health of Canada’s agricultural and agri-food sectors, and provides strategic scientific and policy guidance on the role of research and innovation on Canada's agricultural and agri-food agenda and other related agendas of the Government (e.g., the use of agricultural and agri-food policies as instruments to advance the international interests of Canada).

Funding scientific and technological research is an ongoing challenge, particularly where available resources cannot meet all the expectations of the sector. The ADM formulates and implements a long-range resourcing strategy which accommodates the science and technology research priorities of the Department and the Government and protects the public interest through public ownership of critical research results. The ADM ensures that the global rights to innovations in agricultural and agri-food production are protected, and advances in applied science, are secured on behalf of Canadians.

The ADM oversees the Department’s response to various emerging factors like the increasing globalization of agriculture and agri-food science and research; biotechnology advances and the use of genetics; the urbanization of traditional farm lands; technology transfer to enhance the economic well being of the agriculture and agri-food sector; the increasing need for innovation in bio-technologies; and public concerns on the impact of agriculture practices on public health. In keeping with these challenges, the ADM must respond to sensitive trade pressures on the Canadian agriculture and agri-food sector by providing advice and guidance to the Government of Canada in the negotiation of international/bilateral treaties and by maintaining an international presence with world research bodies to foster international cooperation on science, technology and innovation.

The ADM oversees the incorporation of outreach and collaborative programming to stakeholders in the commodities value chain to make them aware of, and encourage them to, adopt sustainable agricultural technologies and practices. The ADM leads the Department's engagement with stakeholders to advance innovation; and fosters science and technology partnerships with other countries, other levels of government, the private sector and academia. In this role, the ADM may be required to occasionally travel or attend virtual committees/meetings which may be in different time zones. The ADM leads the Department's ongoing engagement with universities (as the providers of research capacity), provincial and territorial governments, federal science-based departments and agencies, international partners, and other departmental Branches.

Dimensions (Constant Dollars)

Note: The Canadian value of the agriculture and agri-food sector is estimated at $120 billion annually.

Specific Accountabilities

1. Leads the development of the strategic vision, oversight regime and operational framework for the delivery of the Branch’s mandate.
2. Applies science research and technology to improve agriculture and agri-food production, food processing, quality, safety and product development and to enhance the national and international growth and competitiveness of the agriculture and agri-food sector.
3. Establishes the operating parameters that include fostering science research partnerships with the agriculture and agri-food sector on a cost-shared basis and with other levels of government and academia.
4. Ensures that studies, programs and activities support the Government's strategic directions and objectives and contribute to the sustainable development of the agriculture and agri-food sector.
5. Manages science research relations, policies and agreements with other leading research countries and with countries engaged in research with potential significance for the Canadian agriculture and agri-food sector.
6. Leads the Department's response to public concerns over food safety and agriculture practices where agriculture and agri-food scientific knowledge can aid in alleviating such concerns.
7. Provides advice to Cabinet on science policies and priorities as a member of the Interdepartmental Committee of Scientific ADMs.
8. Ensures that Branch priorities, plans and financial and human resource investments are managed with probity and efficiency and in accordance with the principles of modern management and comptrollership and that they support the attainment of the goals and objectives of the Department.

Benchmark 66 - Text version

BM66: Assistant Deputy Minister, Science and Technology
The subject position is at the first managerial level reporting to the Deputy Minister. There are 11 peer positions at the same reporting level.

6 positions report to Assistant Deputy Minister, Science and Technology.

• Linear organizational chart
  Deputy Minister
  • ADM, Strategic Policy
  • ADM, Farm Financial Programs
  • ADM, Market and Industry Services
  • ADM, Communications and Consultations
  • ADM, Corporate Management
  • ADM, Human Resources
  • ADM, Information Systems
  • General Counsel and Executive Director
  • Chief, Audit and Evaluation Executive
  • Executive Director, Portfolio Coordination Secretariat
  • Corporate Secretary
  • Assistant Deputy Minister, Science and Technology
    • 4 Director General, Research, Development and Technology
    • Director General, Cross-Sectoral Strategic Direction
    • Director, Integrated Planning and Reporting

Evaluation Rationale

Title:    Assistant Deputy Minister, Science and Technology

General Accountability

Accountable for national strategic program and policy leadership; and functional direction of the Real Property Business Line and property portfolio comprising federal office and common-use facilities, heritage assets, and engineered assets; and leadership of the Government of Canada’s real property centre of excellence that provides and manages office accommodation services to some 100 departments and agencies.

Organization Structure

This is one of twenty-eight (28) positions reporting to the Deputy Head. See “Annex A” for the organization chart.

The fifteen (15) positions reporting to the Assistant Deputy Minister, Real Property Services (RPS) are:

Director General, Service Lead Portfolio and Asset Management, (Staff of 96) is accountable for national leadership of the Department’s capital program and accommodation portfolios, and for national asset and investment management including the prioritization of investments into assets, and the provision of valuation and appraisal services.

Director General, Service Lead Technical Services, (Staff of 250) is accountable for national leadership in the development of policies, functional direction and strategic advice on technical matters, including environmental services, energy, climate change mitigation (greenhouse gases) and adaptation, custodial health and safety, contaminated sites, heritage conservation, geomatics, architecture, engineering, landscape architecture and urban design. The position provides national leadership for the overall technical quality of real property services and associated environmental, architecture & engineering, geomatics, code compliance, and health and safety performance of building solutions, is responsible for the technical stewardship of real property sourced delivery solutions.

Director General, Strategic Sourcing Services, (Staff of 110) is accountable for the national leadership of a Centre of Expertise (COE) for the development and implementation of enterprise-wide sourcing strategies, frameworks and plans and a comprehensive program of real property sourced delivery solutions. The position provides leadership of a national P3 COE to support RPS and oversight services and financial analysis, expertise, and advice to all contracting technical authority clients within RPS.

Director General, Program Management, (Staff of 35) is accountable for national stewardship and continued viability of the department’s real property portfolio and mandated programs and oversight and management of the business service centre in providing business management and financial operations support to real property service sectors. The position leads the establishment and oversight of the RPS governance model and provides national policy leadership through the development of the Policy Management Framework and Policy Suite.

Director General, Strategic Planning, Administration and Renewal, (Staff of 375) is accountable for the delivery of a range of services to support the Business Line (i.e., strategic and business planning, human resources including learning and development programs, business improvement, change management, risk management, performance management, quality management, modern management best practices, knowledge management and systems, coordination of audit and evaluation activities, and ethics); and is accountable for a COE in leveraging the use of enterprise solutions and business adoption and integration of RP into departmental business applications / software.

Director General, Client Relationships and Demand Management Sector, (Staff of 85) is accountable for providing national oversight on client relationship management for RP services to approximately 100 client departments and agencies; for directing single window access through five (5) Account Teams for about 65 clients; and for client-centered support that facilitates and strengthens partnerships across Canada.

Director General, Senior Account Executive Security Portfolio, (Staff of 10) is accountable for providing national leadership in the delivery of value-added real property services to meet the security program requirements of 18 departments and agencies. The position is accountable for critical Government Operations Centre investments in support of the Security Cluster, including the overarching goal to secure a cyber-campus and operations centre while consolidating existing centres where possible.

Director General, Senior Account Executive Sciences Portfolio, (Staff of 10) is accountable for national leadership and delivery of value-added real property services to meet the program requirements of a portfolio consisting of 18 science departments and agencies. The position supports the Federal Science and Technology Infrastructure Investment Strategy endorsed by the Clerk.

Director General, Real Property and Service Integration for the Canada Revenue Agency (CRA), (Staff of 2) is accountable for providing leadership for discharging the dual roles to support both the department and the CRA.

Director General, Service Lead Infrastructure Asset Management, (Staff of 85) is accountable for investments and operations of special infrastructure assets and prioritization of those investments; for ensuring the national operational efficiency, reliability and safety of departmental engineering assets and for the central heating and cooling plants within the National Capital Area; for developing a comprehensive strategy for the stewardship of the engineering assets portfolio;, for the conversion of buildings to accommodate new technologies emanating from the District Energy System solution; and for the management of the Carling Campus project.

Director General, Service Lead Real Estate Services, (Staff of 100) is accountable for the management and provision of services to acquire or dispose of property rights, interests, and obligations, and leadership of the PSPC leasing program ($1.2 billion annually), and letting program (commercial programs), and Payments in lieu of Taxes.

Director General, Service Lead Property and Facility Management, (Staff of 475) is accountable for property and facility management services, including lease administration, operational problem solving, and many specialized real property services.

Responsibilities include the strategic planning, management and delivery of day-to-day operations of office and special purpose assets for Real Property Services and other government custodial departments, using internal resources or leveraging private sector expertise and service providers as required, and providing operations and emergency management services.

Director General, Service Lead Project Management, (Staff of 186) is accountable for functional direction/guidance to ensure project quality and On Time, On Budget, On Scope objectives in the planning, management, and delivery of real property projects for PSPC and OGDs, and for project delivery within the NCA.

Director General, Service Lead Workplace Solutions, (Staff of 92) is accountable for government-wide workplace modernization including: the quality of the workplace environment, and the provision of work environments that are sustainable, digital, connected, and integrated with Shared Services Canada information technology transformation strategies. The DG is also accountable for the development, prioritization, approval and delivery of a national program of work; the NCA portion of the fit-up program of work; and for functional direction to Regions on project leadership activities. The DG is accountable for the design, transition and operation of new services and requests by client departments for highly specialized and complex non-office building environments such as laboratories, warehouses and other special purpose workplaces.

Manager, Office of the ADM, (Staff of 7) is accountable for overseeing the day-to-day management of the Office, including managing the ADM’s calendar; and managing relations with the Offices of the Associate Deputy Ministers, Deputy Minister, Minister, Regional Directors General, other Departmental management, and other stakeholders.

Nature And Scope

The Department plays an important role in the daily operations of the Government of Canada. It supports federal departments and agencies in the achievement of their mandated objectives as their central purchasing agent, real property manager, linguistic authority, treasurer, accountant, and pay and pension administrator. The Department's vision is to excel in government operations, and its strategic outcome and mission are to deliver high-quality, central programs and services that ensure sound stewardship on behalf of Canadians and meet the program needs of federal institutions. As a common service organization, it provides government departments, boards and agencies with support services for their programs; and specialized programs and services, including government-wide applications and greening of government operations. The Real Property Services (RPS) holds one of the largest and most diverse real estate portfolios in the country and acts as the Government of Canada’s real property expert.

It is within this context that, as head of the Government of Canada’s real property Centre of Excellence, the Assistant Deputy Minister, Real Property Services, (ADM) is responsible for providing the leadership to support two of the Department’s principal functions: real property management; and stewardship of federal office and common-use facilities, various engineered public works (e.g., bridges and dams) and heritage assets across Canada.

The ADM provides leadership in establishing and articulating the real property vision, principles, strategic objectives, priorities, strategies, short and long term plans, and provides national program and policy leadership to the RP Business Line. This requires the development and implementation of such instruments and mechanisms as the Real Property Policy Framework, standard operating procedures, systems, tools, risk management and quality assurance processes to provide departmental direction and ensure best in class, consistent, cost effective and quality service delivery across the country. The ADM ensures that these mechanisms are in line with departmental corporate objectives, strategies, plans and priorities, with Government of Canada initiatives, priorities and objectives, such as the greening of government operations and sustainable development, with relevant legislation and GC policies, and with the RPS Service Management Model. In this regard the position is also accountable for negotiations with relevant parties to ensure achievement of departmental and Government of Canada objectives. The ADM provides leadership to resolve complex, major, and high profile issues/files/incidents that arise in the management and delivery of real property services, many of which can be highly sensitive, involve significant financial consequences, can have major government-wide and industry implications, and can impact on departmental or Government of Canada operations.

In discharging the leadership and stewardship role for the real property portfolio, the ADM oversees the development and implementation of National Portfolio Management Plans, Capital Programs of Work, the national resourcing framework, authorities and accountability matrix, and national program investment strategies. A major challenge is to not only ensure the long term effective and efficient management of this complex portfolio, but also that the strategies are integrated with, and supportive of, the Federal Government's urban agenda and other relevant objectives, strategies and policies. This challenge requires consideration of opportunities for innovative approaches to conceptualize, provide solutions and direction for the cost-effective management of this large, complex, diverse and geographically dispersed inventory, and the maintenance of its value.

The ADM is responsible for the management of a federal real property portfolio having a market value of approximately $7 billion, for managing more than 7 million square metres of space including Crown-owned and leased facilities, as well as engineering assets having an estimated replacement value in the order of $2.3 billion. The position also is responsible for the management of the Government of Canada Accommodation Program which provides productive work environments and sustainable workplaces for 257,000 federal public servants. In this regard the position oversees the development of short- and long-term National Accommodation Plans, including prioritized National Workplace Solutions Plans, including associated furniture and Information Technology. The ADM ensures the conduct of research to determine the latest advances in the field of office accommodation to develop innovative accommodation and workplace renewal strategies in partnership with clients, Shared Services Canada and industry.

While the private sector is assuming a greater role in the delivery of real property services, the organization remains accountable for the development, management and administration of the Department's real property program. The ADM directs the transformation and renewal of RPS as a modern corporate real estate, client-centric organization through the implementation of the Service Management Model and continues to explore options, that effectively leverage the private sector to respond to the current and emerging real property needs of the Department and client departments. Given the complexities of the business, the varied interests of multiple stakeholders, the potential major socio-economic and human resource impacts associated with any significant change, and the political, public and media scrutiny to which any substantive change may be subjected, the development and implementation of such transformation poses a major challenge for the ADM.

A key aspect of the work is to build and manage proactive, sustained, strategic relationships at the most senior levels and ensure that client issues are addressed. The ADM represents the Branch and the Department to central agencies, and to a variety of external Community of Practice organizations, including provincial governments, industry and their associations, foreign governments and international agencies through multinational, bilateral and international relationships. Travel is required visit various satellite officer or for meetings beyond the local time zone and required to conduct of affairs while travelling.

The ADM provides leadership and direction in the development and implementation of processes, systems and tools to support, monitor and address the objectives of the GoC Greening Government Strategy relating to real property management.

The ADM leads nationally mandated services, including Payment in Lieu of Taxes ($550 million annually) and Appraisal/Valuation services of real property, both of which involve the provision of expertise and advice to all government departments. The ADM is also functionally responsible for ensuring compliance with acts, policies, standards and processes.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Provides leadership to resolve complex and high-profile real property and related issues/files/incidents; provides the leadership in negotiations with relevant parties to ensure the achievement of departmental and Government of Canada objectives.
2. Lead the establishment and articulation of the real property vision, principles, strategic objectives and priorities; and provides national program and policy leadership for the national RP Business Line.
3. Oversees the development and implementation of short and long-term strategies, frameworks, National Portfolio Management Plans; Capital Programs of Work; the national resourcing framework, authorities and accountability matrix; and national program investment strategies.
4. Provides national direction and management of the Government of Canada’s Accommodation Program, including the Workplace Renewal Program, to provide some 257,000 public servants with modernized agile and flexible solutions and work environments.
5. Provides leadership and direction in the development and implementation of processes, tools, and systems and the conduct of monitoring to support and address the objectives of the GC’s Greening Government Strategy relative to real property management.
6. Leads two GC nationally mandated services, specifically Payment-in-lieu of Taxes ($550 million annually) and the Appraisal/Valuation Services of Real Property, both of which involve the provision of expertise and advice to all government departments.
7. Leads and directs the continuing transformation and renewal of the Branch as a modern corporate real estate, client-centric organization and ensures that the Department has the people, resources and capacity to effectively discharge its accountability for real property service delivery. Provides national functional direction, quality monitoring and oversight services to ensure compliance with relevant acts, policies, standards and processes.
8. Builds and manages proactive, sustained, strategic relationships at the most senior levels to ensure that client issues are addressed; and represents the central agencies, and a variety of external organizations, including provincial governments, industry and their associations, foreign governments and international agencies through multinational, bilateral and international relationships.

Benchmark 67 - Text version

BM67: Assistant Deputy Minister, Real Property Services
The subject position is at the first managerial level reporting to the Deputy Minister. There are 27 peer positions at the same reporting level.

Reporting to Assistant Deputy Minister, Real Property Services are 14 Directors General and 1 Manager.

• Linear organizational chart
  Deputy Minister
  • 3 Associate Deputy Ministers
  • ADM, Human Resources
  • ADM, Policy, Planning and Communications
  • ADM, Parliamentary Precinct
  • Chief Information Officer (CIO) and ADM, Digital Services
  • Chief Financial Officer and ADM, Finance and Administration
  • ADM, Pay Administration
  • ADM, Defence and Marine Procurement
  • ADM, Procurement
  • Chief Executive Officer, Translation Bureau
  • ADM, Pay Solutions
  • ADM, Receiver General and Pension
  • ADM, Departmental Oversight
  • ADM, Federal Science and Technology Infrastructure Initiative
  • ADM, HR-to-Pay Program Office
  • Senior General Counsel
  • Chief Audit Executive, Office of Chief Audit Executive
  • DG, Defence Procurement Strategy Secretariat
  • Ombudsman Mental Health
  • Chief of Staff
  • 5 Regional Directors General
  • Assistant Deputy Minister, Real Property Services
    • Director General, Service Lead Portfolio and Asset Management
    • Director General, Service Lead, Technical Services
    • Director General, Strategic Sourcing Services
    • Director General, Program Management
    • Director General, Strategic Planning, Administration and Renewal
    • Director General, Client Relationship and Demand Management
    • Director General, Senior Account Executive Security Portfolio
    • Director General, Senior Account Executive Sciences Portfolio
    • Director General, Real Property and Service Integration for the CRA
    • Director General, Service Lead Infrastructure Asset Management
    • Director General, Service Lead Real Estate Services
    • Director General, Service Lead Property and Facility Management
    • Director General, Service Lead Project Management
    • Director General, Service Lead Workplace Solutions
    • Manager, Office of the ADM

Evaluation Rationale

Title: Assistant Deputy Minister, Real Property Services

General Accountability

Is accountable for leading the planning, delivery and operations of information management (IM) assets and associated information technologies to support the missions, operations and administration of the Department of National Defence and the Canadian Forces.

Organization Structure

The Assistant Deputy Minister, Information Management, is at the first managerial level reporting jointly to the Deputy Minister and the Chief of Defence Staff. See Annex A for the organization chart.

Specific functions of the five (5) positions reporting to the Assistant Deputy Minister (ADM), Information Management, are as follows:

Director General, Information Management Strategic Direction, (staff of 158) responsible for key elements of the IM program, including developing the IM Governance Framework, the Defence IM Strategy, strategic IM plans and requirements, and the enterprise architecture required for a cohesive program that meets departmental business and operational information requirements.

Director General, Enterprise Application Services Division, (staff of 102) responsible for defining and supporting all enterprise applications required to support the business or operational needs of cross-functional communities of users.

Director General, Information Management Project Delivery, (staff of 432) responsible for leading all capital IM projects (applications and infrastructure); providing functional project management support throughout the project life cycle; and overseeing all departmental IM projects during development and implementation.

Director General, Information Management Operations, (staff of 4,560) responsible for providing information management services to support military operations.

Chief of Staff, (staff of 83) responsible for coordinating group functions and the provision of internal services (financial management, human resource management, client relations, issues management and business planning).

Nature And Scope

The Department of National Defence and the Canadian Forces (DND/CF) are responsible for defending Canada, its interests and its values, while contributing to international peace and security. The Canadian Forces are called upon to fulfill three major roles: protecting Canada, defending North America in cooperation with the United States, and contributing to peace and international security.

Within DND/CF can be found the entire range of services provided by most other government departments, in addition to an almost complete spectrum of industrial, commercial and personnel support activity (schools, universities, hospitals, churches, social services, airline services, research and development establishments, and manufacturing and repair facilities, with staff in every major capital city in the world).

It is within this context that the Assistant Deputy Minister, Information Management is responsible for providing an extensive range of IM products and services to support the operational and business requirements of the Department and the CF. With the exception of weapons systems, the ADM is responsible for every computer, telephone and strategic communications network, and networks in departmental offices on every base and station, as well as for installations in operational theatres.

Within DND/CF, information is a mission-critical resource, the value of which can be life-saving or war-winning. It is therefore essential for the ADM to ensure that DND/CF has the capacity to manage this resource with a high degree of stewardship in order to derive maximum benefit from this investment. This major challenge requires the ADM to provide corporate leadership across the Department to ensure that information resources support business and administrative needs and Canadian Forces military operations.

A major challenge of the ADM is to lead cultural change within DND/CF to ensure that independent legacy systems are redesigned to reflect a network-centric IM environment based on a tightly controlled, evolving IM strategic plan. Meeting this challenge requires the position to identify and pursue the strategies, approaches and systems that can strengthen military-to-military relationships with Canada's principal allies, and to ensure interoperability with Canadian Forces doctrine, operations and infrastructure. The ADM is also called on to develop and apply compelling strategies and approaches in order to convince the Canadian Forces to do the following: abandon its independent legacy applications development solutions; pursue enterprise solutions by adopting one corporate enterprise architecture, a single network and common systems; and invest in one focus of resource expenditures that will serve all managers and their external partners more effectively.

The ADM is accountable for providing operational support through the provision of intelligence collection, processing and dissemination services in support of Canadian Forces joint and combined operations conducted by the Command of Communications Groups, which comprise 52 Regular and 19 Reserve organizations made up of 5,000 military personnel. In addition, the Information Management Group controls the allocation of the military-assigned radio frequency bands in Canada and abroad to support frequency spectrum management, as well as the provision of signals intelligence and electronic warfare operational support to the Canadian Forces and other federal and departmental agencies.

The ADM provides authoritative advice and recommendations to the Deputy Minister and the Chief of Defence Staff on IM issues, such as the management of information as a corporate resource, linking IM to improved operational and administrative effectiveness, developing Command and corporate strategic plans and priorities, developing the overall IM plan for DND/CF, and finding effective ways of leveraging the enabling the effects of information technologies on all aspects of operations.

The ADM is responsible for providing representational and liaison interfaces with NATO and other international fora, the government's Chief Informatics Officer, the Government Telecommunications and Informatics Services Branch of PSPC, and with other departments. With Commands, the ADM deals directly with Commanders and their senior staffs; within national headquarters, the position deals with Group Principals and attends Information Management Committee, Program Control Board and daily Executive Committee meetings. The ADM also attends the Armed Forces Council and the Defence Management Committee, as appropriate.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Advises the Deputy Minister and the Chief of Defence Staff on IM matters and participates in the formulation of departmental objectives, policies and plans designed to enhance the management and operational capacity of DND/CF.
2. Leads the development of broad IM policies, strategic directions and objectives in order to develop Department-wide IM doctrine, architecture, plans and standards to ensure that information is managed as a valuable resource that contributes to achieving the mandate of DND/CF.
3. Leads cultural change within DND/CF to ensure the development of a network-centric IM environment in order to enhance the interoperability of systems between the Department, the Canadian Forces and allies.
4. Oversees the delivery of intelligence collection, processing and dissemination services to support Canadian Forces joint and combined operations, and the provision of electronic warfare support, electronic warfare operational support, geolocational support and signals intelligence support to the Department, the Canadian Forces, the Communications Security Establishment and other agencies.
5. Advises and supports the Defence Management Committee, the Program Control Board and the Defence Council and represents the Department at various interdepartmental and international fora in order to ensure the maximum benefit and input into departmental and government objectives and activities.

Benchmark 68 - Text version

BM68: Assistant Deputy Minister, Information Management
The subject position is at the first managerial level reporting to the Deputy Minister and the Chief of Defence Staff. There are 12 peer positions at the same reporting level.

5 positions report to Assistant Deputy Minister, Information Management.

• Linear organizational chart
  Deputy Minister and the Chief of Defence Staff
  • Corporate Secretariat
  • Sexual Misconduct Response Centre
  • Vice Chief of Defence Staff
  • Assistant Deputy Minister, Policy
  • Assistant Deputy Minister, Material
  • Assistant Deputy Minister, Finance
  • Assistant Deputy Minister, Infrastructure and Environnent
  • Assistant Deputy Minister, Human Resources-civilian
  • Assistant Deputy Minister, Science and Technology
  • Assistant Deputy Minister, Review Services
  • Assistant Deputy Minister, Public Affairs
  • Chief of Defence Intelligence
  • Assistant Deputy Minister, Information Management
    • Director General, Information Management Strategic Direction
    • Director General, Information Management Project Delivery
    • Director General, Enterprise Application Services Division
    • Director General, Information Management Operations
    • Chief of Staff

Evaluation Rationale

Title: Assistant Deputy Minister, Information Management

General Accountability

Accountable for the provision of executive leadership, direction and advice to operations and services related to real property, engineering services, portfolio requirements and governance policy and strategy; the delivery of military housing through the Canadian Forces Housing Agency (CFHA); and for functional authority over the Real Property (RP) and immovables lifecycle, Indigenous affairs, environmental protection and stewardship, fire protection and ionizing radiation regulation and safety.

Organization Structure

This is one of eight (8) positions reporting to the Deputy Minister. See “Annex A” for the organization chart.

The nine (9) positions reporting to the Assistant Deputy Minister, Infrastructure and Environment are:

Chief of Staff and Chief Military Engineer, (Staff of 24) is responsible for managing internal and administrative services, as well as coordinating staff functions and corporate submissions for the Branch.

Director, Comptrollership, (Staff of 41) is responsible for managing the financial and accounting activities of the Branch.

Director General, Governance, Policy and Strategy, (Staff of 50) is responsible for the development of Infrastructure and Environment (IE) vision, mandate, and strategic priorities; for coordination of the application of department-wide policy; and for the development and application of the IE policy and framework in consultation with applicable authorities.

Director General, Engineering Services, (Staff of 142 and 12 military) is responsible for the management and delivery of approved capital infrastructure and projects; for the implementation of optimized facilities management services through the consolidation of base, wing and site facilities management contracts, including CFHA facility management contracts; and for delivery of the nuclear safety and fire protection programs.

Director General, Portfolio Requirements, (Staff of 136) is responsible for directing the long-term national real property portfolio strategy, plans and options for the Department within a risk management context.

Director General, Strategic Portfolio Initiatives, (Staff of 18) is responsible for strategic modernization and change management initiatives.

Director General, Environment and Sustainable Management, (Staff of 80) is responsible for directing the Department’s environmental stewardship and protection activities.

Commander, Real Property Operations Group, (Staff of 2700 and 400 military personnel) is responsible for the planning and execution of moves of departmental and military organizations within the Department’s approved portfolio plan, operating the infrastructure effectively, and ensuring consistency with the applicable legislation, regulation, government and departmental policies.

Chief Executive Officer, Canadian Forces Housing Agency, (Staff of 305) is responsible for overseeing the management of the defence housing real property portfolio and managing the operations of the Agency.

Nature And Scope

The Department is the largest federal government department. The Department implements Government decisions regarding the defence of Canadian interests at home and abroad and provides advice and support to the Minister. It undertakes missions for the protection of Canada and Canadians and to maintain international peace and stability by serving on the sea, on land and in the air while supported by the civilian workforce. Canada’s defence policy is comprised of three pillars: Strong at home, Secure in North America, and Engaged in the world.

It is within this context that the Assistant Deputy Minister, Infrastructure and Environment (ADM) is accountable for the implementation of centralized management of real property and the transformation of the delivery of infrastructure and environment (IE) functions. The position ensures defence real property is managed holistically throughout its lifecycle so that it is suitable to defence needs and made available to produce ready force elements, capability development and research and defence services. The ADM is a member of the Department's executive committee, providing authoritative advice and participating in setting strategic directions and decision-making for the Department as a whole.

The ADM is responsible for briefing and advising the Deputy Minister, the Chief of the Defence Staff and the Minister on a range of infrastructure, environment and Indigenous affairs-related matters, many of which are sensitive, unpredictable, and urgent in nature. The position provides expert advice to senior management on the delivery of high-quality services tailored to meet the needs and unexpected requirements of the defence team and is responsible for managing a scientific and professional staff composed of military and civilian members.

The ADM is responsible for directing the development of the overall IE strategy and coordination of department-wide policy. The ADM provides direction in the development and application of IE policies, frameworks and standards that reflect legislative and regulatory requirements and in the development of the performance management framework in relation to service standards and client satisfaction. The position also provides expert advice in all IE areas (e.g., environment, Indigenous affairs, fire protection, nuclear safety, unexploded explosive ordnances (UXO), and heritage, and real properties).

The ADM leads the development of a national real property portfolio strategy and the articulation of the strategic implications for IE at national regional and local levels. The position is accountable for the advancement of strategic, national-level asset management plans and procurement plans with a focus on major public-private partnerships projects and partnerships with provinces and municipalities. The ADM is also responsible for providing direction in the management of the IE organization’s responsibilities for infrastructure, facilities and utilities-oriented service at the asset level (e.g., water supply, sewage, drainage/storm water, and power).

The ADM is responsible for the delivery of major capital infrastructure projects, including specialized IE services and standards required such as architecture, engineering and security. The role ensures the implementation of optimized facilities management through the consolidation of base, wing and site facilities management contracts, including the Canadian Forces Housing Agency (CFHA). The ADM prioritizes the responsible stewardship of public funds and directs the implementation of IE defence renewal and defence procurement strategy initiatives while delivering on capital projects and supporting maintenance execution, inventory, warehousing and departmental procurement.

The ADM ensures that the development, program approval and procurement processes do not prevent the Department from meeting its investment targets in critical physical assets (equipment, physical and information infrastructure and real property) and related actions are completed in a timely, sustainable and affordable manner to enable Canadian Air Force (CAF) operation. This requires the implementation of transformation/process-improvement initiatives.

The ADM oversees the management of all aspects of sustainable environmental management applicable to the Department. This includes the delivery of environmental remediation services and the development of remediation plans and reports for contaminated sites, UXO legacy sites, radiological and other suitable decommissioning applications. The ADM ensures that environmental remediation results are achieved through the delivery of awareness initiatives, environmental assessment, environmental management, communication and consultation services, site identification, site assessment, site characterization and site classification services as well as sampling, testing, risk management and long-term monitoring services.

The ADM leads the information management function in IE and the management of the communication requirements associated with the development of enterprise IM/IT solutions for the engineering, architecture, planning, facility management and construction industries. The position is also responsible for the provision of direction with respect to the principles and practices pertaining to strategic and business planning, financial management (i.e., through appropriations and revolving funds) and resource allocation as well as with respect to the execution of strategies, plans, policies and initiatives. The role is tasked with continuously improving business processes by exploring potential savings and efficiencies, eliminating costly duplication and modifying the way that real property project delivery is managed in an environmentally sustainable way.

The ADM continuously adjusts strategic approaches with internal and external senior decision-makers and forms solid working relationships at the provincial/territorial level, with international infrastructure officials and with the private sector in the context of public/private sector partnerships.

The ADM represents the Department in the negotiation of agreements, which may require regular travel, with federal/provincial/private sector infrastructure owners and operations. The position is responsible for the provision of direction in communications, including media inquiries and liaison with the Public Affairs group and the Department’s ministerial correspondence unit. The ADM is the Chair/Co-Chair of several departmental committees as well as the departmental representative in dealings with related departments (i.e., Public Services and Procurement Canada, Indigenous and Northern Affairs, Environment Canada and Transport Canada).

Dimensions (Constant Dollars)

Specific Accountabilities

1. Oversees the development of the IE vision, mandate, strategic priorities and coordination of the application of defence-wide policy in the development and application of IE policy, framework and standards that reflect legislative and regulatory requirements.
2. Provides advice to the Deputy Minister and Chief of Defence Staff on policy, planning and direction to operations and services related to civilian and military real property, engineering services, portfolio requirements and governance policy and strategy.
3. Manages the sustainable environmental management program for all civilian and military real property and infrastructure investments.
4. Oversees the national portfolio strategy and identifies national and regional implications in the development and advancement of strategic, national-level asset management plans and procurement plans.
5. Oversees the management and delivery of major capital infrastructure and projects (e.g., architecture, engineering, security, and audio-visual systems integration) in the implementation of optimized facilities management in the consolidation of base, wing and site facilities management.
6. Oversees the development and implementation of strategic communications programs that provide a consistent message about the Department.
7. Manages the Branch’s financial, human and materiel resources with probity in accordance with the principles of modern comptrollership.

Benchmark 69 - Text version

BM69: ADM, Infrastructure and Environment
The subject position is at the first managerial level reporting to the Deputy Minister. There are 7 peer positions at the same reporting level.

9 positions report to ADM, Infrastructure and Environment.

• Linear organizational chart
  Deputy Minister
  • Senior Associate Deputy Minister
  • Associate Deputy Minister
  • Corporate Secretary
  • ADM, HR-Civilian
  • ADM, Policy
  • ADM, Finance
  • ADM, Materiel
  • ADM, Infrastructure and Environment
    • Chief of Staff and Chief Military Engineer
    • Director, Comptrollership
    • Director General Governance, Policy and Strategy
    • Director General, Engineering Services
    • Director General, Portfolio Requirements
    • Director General, Strategic Portfolio Initiatives
    • Director General, Environment and Sustainable Management
    • Commander Real Property Operations Group
    • Chief Executive Officer Canadian Forces Housing Agency

Evaluation Rationale

Title: Assistant Deputy Minster, Infrastructure and Environment

General Accountability

Accountable for executive direction, management leadership, and the cost-effective delivery of client programs and services provided through regional and local offices in Canada and Canadian embassies, High Commissions or Consulates outside of Canada, centralized Case Processing Centres, a call centre, and a medical screening system.

Organization Structure

This is one of ten (10) positions reporting to the Deputy Minister (DM). See Annex A for the organization chart.

The eleven (11) positions reporting to the Assistant Deputy Minister, Operations are:

Regional Director General [x5], (Staff of 1,581) provides oversight and direction of regional immigration and citizenship programs domestically through 41 local field offices. Develops and executes engagement strategies and initiatives with the provinces, territories, municipalities, partners and stakeholders in the geographic area supported by an extensive program of grants and contributions; and implements changes resulting from corporate service innovation initiatives.

Director General, International Region, (Staff of 467) oversees and directs the delivery and operational performance of the Department’s immigration and citizenship programs through 92 service points outside of Canada; and contributes to the advancement of Canada’s international agenda through the establishment and maintenance of sustainable bilateral relationships and participation in multilateral and bilateral fora.

Director General, Centralized Processing Region, (Staff of 1,033) delivers a suite of services to immigrants and refugees seeking temporary or permanent residency in Canada, including citizenship grants and proofs, in compliance with the appropriate legislation; and directs the operations of three Case Processing Centres, the National Call Centre and the Query Response Center located in Ottawa.

Director General, Operational Management and Coordination, (Staff of 165) delivers, coordinates, and integrates operational policies and field instructions across all business lines, encompassing the integrated network of federal partners, provinces, territories and municipalities and external partners and stakeholders; allocates immigration level targets and other operational targets; directs the collection, validation, analysis and reporting on all operational statistics; responds to crisis situations and incidents that impact the operations.

Director General, Health Management Branch, (Staff of 85) is responsible for the medical screening and the immigration medical assessment program to determine and certify the state of health of immigrants seeking entry into Canada and to minimize any medical risks that may impact departmental programs and Canadians; coordinates the administration of Public Service health programs to Government of Canada employees abroad; collaborates with departmental experts in sharing information on medical risks with national partners such as Health Canada, the Public Health Agency of Canada, provinces and territories, and international partners (e.g., the World Health Organization).

Director General, Case Management, (Staff of 56) is responsible for the management, litigation and resolution of cases that require ministerial review, decision or redress according to the appropriate legislation for both the Department and the Department of Public Safety.

Executive Director, Foreign Credentials Referral Office, (Staff of 34) is responsible for strengthening the Government’s capacity to enable internationally trained and educated individuals to find employment commensurate with their skills and experience and better meet the demands of the Canadian labour market.

Nature And Scope

The Department is mandated to build a stronger and prosperous Canada by delivering citizenship and immigration programs that promote Canada as a destination for immigrants, attract skilled workers to Canada, achieve immigration levels set by Cabinet, integrate newcomers into the social and economic fabric of Canadian society, protect the health, safety and security of Canadians and meet Canada’s international commitments in the realm of asylum and international human security.

The Department’s operations are comprised of three main sectors: immigration, encompassing both permanent and temporary residence, and integration issues; refugee protection; and multiculturalism and citizenship, spread over more than seven distinct business lines. The Department also contributes to promoting and advancing multiculturalism and economic development, supporting core national security interests, protecting Canadians at home and abroad, ensuring that Canada is not a base for threats to our allies and contributing to international security.

The Assistant Deputy Minister, Operations (ADM) is responsible for establishing the strategic vision of the Sector’s business lines, overseeing the development of an integrated business plan that balances the unique operational requirements of domestic and overseas operations, and ensuring that it is aligned with departmental strategic and program policy directions and the Government’s broader immigration and national security objectives.

The ADM leads the development and implementation of an integrated departmental framework for the delivery of departmental programs and services in order to bring about horizontal coherence and consistency across the Department’s varied domestic and international operations, through all departmental business lines. This challenge requires the ADM to lead the development, monitoring and continuous improvement of comprehensive strategies and approaches, clear mandates, governance structures and accountabilities for NHQ, domestic and international operations, as well as the application of systemic quality assurance regimes, risk management practices, developed in collaboration with departmental experts, to enable a higher degree of integration across the service delivery network.

The ADM ensures that departmental operations maintain and protect the integrity of Canada's immigration programs within a context of a high level of Ministerial discretion. The authorities of the Minister and a degree of discretion are delegated to the Operations Sector to ensure responsive and reasonable adjudication. The ADM advises the Minister on particularly sensitive, politically charged or contentious cases that are often the subject of intense media and public scrutiny and lobbying from non-governmental organizations and immigration and refugee associations. The ADM is vested with the authority to decide on a number of these complex and difficult cases and to guide the officers who exercise delegated authority from the relevant legislation or the Minister.

The ADM is called upon to establish and maintain frequent productive working relationships with a broad range of communities of interest, including senior officials of the Privy Council Office and other central agencies, Global Affairs Canada; Innovation, Science and Economic Development; the PSEPC portfolio as well as key agencies involved in managing access to Canada such as Canada Border Services Agency (CBSA), Royal Canadian Mounted Police (RCMP), Canadian Security Intelligence Service (CSIS) and Health Canada on immigrant health issues. The ADM builds and manages regular relations with foreign ambassadors, provincial/territorial government authorities, legal representatives, officials of non-governmental organizations and external delivery partners to consult on operational issues and discuss cases under consideration by the Minister.

The ADM provides authoritative, informed advice and recommendations to the Minister, Deputy Minister and the Executive Committee on all issues related to the Department’s domestic and international operations and on the achievement of operational objectives, including immigration levels. In a program environment that is highly litigious and politically sensitive, this includes advice to the Minister and the Deputy Minister on complex strategies that can have serious human and financial consequences. As a member of the Departmental Executive Committee, the ADM collaborates with the Deputy Minister and ADM colleagues in developing the Department’s vision and over-arching strategic direction and in establishing departmental resource investments required to achieve results.

The ADM oversees the development, negotiation and management of the Department’s grant and contribution funding, encompassing the effective monitoring, control and audit of funding agreements to ensure accountability, sound stewardship and optimum use of resources. Funding decisions must also balance operational needs against the interests of external partners and stakeholders in an ever-increasing, highly sensitive climate. The ADM must ensure that the model enables strong domestic regional networks to enhance provincial consultations on operational issues and address increased provincial involvement in immigration and integration issues. On the international front, the ADM defines and rationalizes the future role of international operations in the context of the Government’s and the Department’s changing policy and program direction, in particular, the preparation of tactical responses in support of the Canadian response to conflicts, natural disasters and other crises in Canada and overseas.

The ADM makes frequent appearances at Parliamentary Committees and is regularly called on to brief committee chairs, critics, various caucuses, Members of Parliament and their staff. The ADM must satisfy the need for information without undermining the Minister’s authority to shape government policy. The work requires domestic travel and, on the occasion, international travel.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Leads the development of the strategic vision, oversight regime and operational framework for the delivery of programs and services related to immigration, refugee protection, multiculturalism, and citizenship operations, in Canada and overseas.
2. Provides the Deputy Minister, the Executive Committee and the Minister with authoritative and informed advice with respect to the disposition of delicate or controversial cases, the delivery of Department’s programs and activities and on the achievement of operational objectives.
3. As a member of the Departmental Executive Committee, collaborates with ADM colleagues in developing the Department’s vision and over-arching strategic direction and in establishing departmental resource investments required to achieve results.
4. Oversees the development, negotiation and management of the Department’s grant and contribution agreements and the effective monitoring, control and audit of these agreements to ensure accountability and optimal use of resources.
5. Establishes strong cooperation with all federal partners such as Public Safety and its portfolio agencies, Justice, Health Canada, the Public Health Agency, Privy Council Office, Global Affairs Canada and other departments with an overseas presence as well as builds strong relations with foreign states and their representatives in Canada to ensure horizontal coherence and consistency in the delivery of immigration programs and services.
6. Enhances and supports a strong federal-provincial/territorial relationship on all departmental operational issues; fosters partnerships with the provinces, territories and non-government organizations on critical activities such as the successful integration of immigrants.
7. Provides Parliament and members of parliamentary committees (e.g., the Citizenship and Immigration Committee) with timely, transparent, accurate information to enable them to fulfill their legislative and oversight responsibilities.
8. Ensures that Sector priorities, plans and financial and human resource investments are managed with probity and efficiency and in accordance with the principles of modern management and modern comptrollership, and that they support the attainment of the goals and objectives of the Department.

Benchmark 70 - Text version

BM70: Assistant Deputy Minister, Operations
The subject position is at the first managerial level reporting to the Deputy Minister. There are 9 peer positions at the same reporting level.

11 positions report to Assistant Deputy Minister, Operations.

• Linear organizational chart
  Deputy Minister
  • Associate Assistant Deputy Minister, Operations
  • Assistant Deputy Minister, Strategic Policy and Program
  • Assistant Deputy Minister, Corporate Services
  • Assistant Deputy Minister, Client Service Modernization
  • Assistant Deputy Minister, Chief Financial Officer
  • Assistant Deputy Attorney General
  • Director General, Internal Audit and Governance Branch
  • Corporate Secretary
  • Director, Office of Conflict Resolution
  • Assistant Deputy Minister, Operations
    • 5 Regional Directors General: Ontario, Quebec, Atlantic, Prairies and NWT and British Columbia
    • Director General, International Region
    • Director General, Centralized Processing Region
    • Director General, Operational Management and Coordination
    • Director General, Health Management Branch
    • Director General, Case Management
    • Executive Director, Foreign Credentials Referral Office

Evaluation Rationale

Title: Assistant Deputy Minister, Operations

General Accountability

Accountable for providing analysis and advice to the Minister, Deputy Minister and G7 Deputy of the Department of Finance on international trade and finance issues and for the formulation of broad policies and strategies to advance Canada’s position in the global marketplace within its international economic relations and financial communities.

Organization Structure

This position is one of nine (9) positions reporting to the Deputy Minister. See Annex A for the organization chart.

The four (4) executive positions reporting to the Assistant Deputy Minister, International Trade and Finance are:

Associate Assistant Deputy Minister, International Trade and Finance, (Staff of 4) responsible for the provision of senior level policy advice and recommendations to the ADM, G7 Deputy, Deputy Minister and Minister on international economic and trade matters and Canada’s relations with foreign governments; assists and represents the Assistant Deputy Minister when required.

Director General, International Trade Policy Division, (Staff of 22) responsible for the development of policy and advice on Canada’s trade and foreign investment policies, import policy (tariffs and trade remedies), related domestic legislation/regulations and relations with the Canadian International Trade Tribunal.

Director General, International Finance and Development Division, (Staff of 22) responsible for the development of policy and the provision of advice on economic and policy developments as they affect Canadian interests in foreign countries and in a wide variety of international organizations, budget issues involving international assistance and debt and Canada’s financial relations with developing countries and export financing/promotion.

Director General, International Policy and Analysis, (Staff of 22) responsible for the development of policy and the provision of advice regarding Canada’s role in the G7, G20 and other international financial forums and in key international financial institutions (International Monetary Fund, World Bank, European Bank for Reconstruction and Development (EBRD)); supports the Minister’s and the G7 Deputy’s participation in these fora as well as the development of policy positions and strategies.

Nature And Scope

The Department is responsible for providing the Government with analysis and advice on the broad economic and financial affairs of Canada. Its responsibilities include preparing the federal budget, developing tax and tariff policy and legislation, managing federal borrowing on financial markets, administering major federal funding transfers to the provinces and territories, developing regulatory policy for the country's financial sector and representing Canada’s international financial institutions and economic forums.

Canada’s economy is integrated in the international trading environment and the international financial and monetary systems. Consequently, Canada’s economic relations with its trading partners and the global economic community are crucial to the country’s prosperity.

It is within this context that the Assistant Deputy Minister, International Trade and Finance (ADM) plays a major role in ensuring the health of Canada’s economy with regard to international trade and finance. The ADM identifies issues, formulates and implements legislation, policies and programs and makes recommendations designed to advance and protect Canada’s interests in the areas of international trade, particularly tariffs and trade remedies, assistance to developing countries and the effective functioning of the international financial and monetary systems. The ADM provides expertise to support Canada’s economic relations with foreign governments in international economic fora such as the G7 Finance Minister’s Group and the G20 Group.

As a member of the Departmental Executive Committee, the ADM provides advice on the establishment of the Department’s corporate policies, programs, plans, priorities and budgets. The ADM establishes and oversees the implementation of the Branch’s strategic vision and plans, such as risk management, performance management, and human and financial resource allocation. A key challenge for the position is to articulate and promote the Branch’s needs and requirements within the context of the department’s overall strategic direction.

The ADM serves as one of the Minister’s chief advisers on international trade, finance issues, or emerging issues and helps to direct the department’s activities on these issues in dealings with foreign governments, international financial organizations, with other federal and provincial departments, with the Bank of Canada, with Canadian financial institutions, and with Canadian business and labor.

The ADM supports the G7/G20 & FSB Deputy who has primary responsibility for strategic policy formulation on international monetary matters, including issues related to the recycling of international funds, financial intermediation, Canada’s financial dealings with the International Monetary Fund (IMF), World Bank and other international financial institutions (IFI), and on renegotiations of international debts owed to Canada, as well as for the Department’s general trade policy agenda, including the Customs Tariff and the Special Import Measures Act.

The ADM also helps to direct the formulation and implementation of policies and programs designed to advance Canada’s economic interests in the area of trade, financial aid and monetary matters. The position proposes initiatives and develops strategies and negotiating positions on trade and tariff issues, the programs and policies of the IMF and the World Bank Group, relations with the Organization for Economic Co-operation and Development (OECD), the United Nations Conference on Trade and Development (UNCTAD) and with foreign governments, as well as Canada’s participation in the replenishment of capital or concessional funds of the World Bank and other IFIs, Canada’s position on international financial issues, including debt renegotiations and recycling. A major challenge is to advance Canada’s economic interests while maintaining harmonious relations with Canada’s trading partners.

The ADM also participates in the formulation of Canadian export financing policies. Supporting the Director of the Export Development Corporation, the ADM ensures that decisions of the Corporation’s board are supportive of government policy, meet the test of sound financial practice and are economically sensible.

The ADM helps to direct the Department’s and Canada’s relationship with international financial institutions, including the World Bank, the International Monetary Fund (IMF), the Regional Development Banks and Canada’s participation in international financial organizations, such as the G7 Finance Minsters’ group and the G20 Finance Ministers’ group.

The ADM ensures that the Branch cultivates and maintains close working relationships with international organizations, foreign governments, particularly with their Finance, Trade and Aid Ministries, with provincial governments on trade matters and with other federal government agencies, particularly the Bank of Canada, Innovation, Science and Economic Development Canada, Global Affairs Canada, Canada Border Services Agency, Agriculture and Agri-food Canada, Fisheries and Oceans Canada and Natural Resources Canada. This involves participation in a variety of international, federal-provincial and inter-departmental meetings necessitating frequent and extended travel.

The ADM may accompany and provide advice to the Minister and, on occasion, to the Prime Minister and other Ministers, on international missions dealing with economic and financial issues. The position leads Government delegations to international meetings at the International Monetary Fund, International Bank for Reconstruction and Development, European Bank for Reconstruction and Development, World Trade Organization and Organization for Economic Cooperation and Development.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Establishes the Branch strategic direction, executes strategic business priorities, plans and oversees the allocation and expenditure of resources enabling the Department to meet its mandate.
2. Provides the expertise and operational guidance to ensure that Canadian Government policies and initiatives in the field of tariffs, trade remedies and international finance effectively represent Canada’s interests and are compatible with and advance the domestic economic, industrial and sectoral objectives.
3. Oversees the preparation of legislation, regulations and instruments giving effect to government policies in the areas of international trade and finance.
4. Represents, defends and protects Canada’s economic interests and Departments’ concerns when representing the Minister at Cabinet Committee meetings and the Minister or Deputy Minister at various national and international meetings.
5. Oversees process leading to recommendations for the staffing of vacancies on the Canadian International Trade Tribunal and appointments to the Canadian Offices at the IMF, World Bank, the Regional Development Banks and certain economic posts at missions abroad.
6. Participates on the Departmental Executive Committee and develops and implements department-wide initiatives; specifically, the department’s two-year Human Resources Plan.
7. Manages the resources of the Sector with economy, probity and prudence, consistent with departmental and government objectives.

Benchmark 71 - Text version

BM71: Assistant Deputy Minister, International Trade and Finance
The subject position is at the first managerial level reporting to the Deputy Minister. There are 8 peer positions at the same reporting level.

4 positions report to Assistant Deputy Minister, International Trade and Finance.

• Linear organizational chart
  Deputy Minister
  • ADM, Economic and Fiscal Policy
  • ADM, Economic Development and Corporate Finance
  • ADM, Consultations and Communications
  • ADM, Law Branch and Counsel to the Department of Finance
  • ADM, Tax Policy
  • ADM, Financial Sector Policy
  • ADM, Federal-Provincial Relations and Social Policy
  • ADM, Corporate Services
  • Assistant Deputy Minister, International Trade and Finance
    • Associate Assistant Deputy Minister, International Trade and Finance
    • Director General, International Trade Policy Division
    • Director General, International Finance and Development Division
    • Director General, International Policy and Analysis

Evaluation Rationale

Title:    Assistant Deputy Minister, International Trade and Finance

General Accountability

Accountable for the conduct of bilateral and multilateral relations as well as the promotion and protection of Canadian interests in one of Canada’s most significant missions, demanding a high level of consultation and negotiation with the most senior levels of both private and public-level officials in China within highly complex and interrelated diplomatic, economic, political, security, environmental and cultural spheres of responsibility.

Organization Structure

The Head of Mission, (HOM) Beijing is appointed by Cabinet and confirmed by Order–in-Council. The HOM reports to and is accountable to the Deputy Minister of Foreign Affairs for representing the Canadian government in general in China; the HOM is accountable to the Deputy Ministers of the Department and those Deputy Ministers whose Departments have programs in the HOM’s area of accreditation. See Annex A for the organization chart.

The seventeen (17) positions reporting to the Head of Mission, Beijing are :

Deputy Head of Mission (Staff of 10) is responsible for supporting the HOM in managing the operations of the Embassy, ensuring coherence and consistency in policy and operational issues throughout the Consulates General and Trade offices in China, and directing the analysis of political and economic events and policies in China.

Program Manager, Trade (Staff of 53) is responsible for managing the analysis of trade and commercial events in China; conducting consultations and establishing contacts with senior private and public officials in China; providing trade and commercial policy advice and recommendations to the HOM and Headquarters and overseeing the work of 10 Trade Offices (Shenyang, Chengdu, Wuhan, Nanjing, Shenzhen, Qingdao, Xi'an, Xiamen, Hangzhou and Tianjin).

Program Manager, Immigration (Staff of 103) is responsible for developing and implementing policies and procedures to manage immigration, refugee and visitor programs and services within China and for contributing to Canadian immigration and refugee policy.

Program Manager, Public Affairs (Staff of 8) is responsible for managing the Mission's media, academic, information, cultural and publications programs.

Director, Management and Consular Services (Staff of 91) is responsible for managing the overall administration of the Mission and the Consulates General and Trade offices located outside Beijing. Services include consular services, human resources services, purchasing, contracting, financial planning and operations, diplomatic mail, information, telecommunications, security, facilities management and administrative management of locally engaged employees.

Consulates General [x4], (Staff of 321) in Shanghai (85), Guangzhou (58), Hong Kong (164) and Chongqing (14), is responsible for providing consular services for Canadian Citizens living or travelling, including passports and other official documents; recording birth records, deaths, marriages, divorces, adoptions, etc., for Canadians in China; helping Canadian citizens in distress, in detention or arrest, or other emergency situations; and informing Chinese citizens about Canadian immigration, residency and work permits.

Canadian Defence Attaché (Staff of 3) is responsible for directing the Defence Liaison Staff in Beijing; providing military advice to the HOM and to Embassy divisions in areas of mutual interest; and managing Canadian Forces personnel located in the Beijing Mission.

RCMP Liaison Officer (Staff of 3) is responsible for advising the HOM and Embassy divisions on areas of mutual interest; supervising liaison and information exchange with Chinese police authorities; and directing the work of the RCMP Unit.

Public Safety Canada Liaison Officer (Staff of 1) is responsible for collecting, analyzing and reporting public safety intelligence related to Canadian security issues and advising the HOM on national security issues affecting the Mission.

Provincial Representatives (Ontario, Quebec and Alberta) [x3], (Staff of 23) is responsible for promoting commercial relations, trade, tourism and cultural representation programs with Chinese government agencies, businesses and cultural organizations on behalf of their respective provinces.

Head of Finance/Economic Section (Staff of 4) is responsible for advising the HOM on all matters concerning Canada's economic and commercial interests and relations with China; and directing the work of the Economic Division in the areas of commercial and trade relations, energy, general economics and tourism.

Head of Political Section (Staff of 8) is responsible for directing the Political Division; informing the Canadian government of political developments and trends in China and of Chinese foreign policy developments and positions that affect Canadian interests; coordinating Embassy activity with respect to defence policy, the environment, intelligence liaison, legal matters, and the interests of the Canadian provinces.

Nature And Scope

The Department manages Canada's diplomatic and consular relations, promotes international trade and leads Canada’s international development and humanitarian assistance. The Head of Mission, (HOM), Beijing oversees Canada's network in China consisting of the Embassy in Beijing, four Consulates General in Shanghai, Guangzhou, Chongqing and Hong Kong, and 10 Trade Offices (Shenyang, Chengdu, Wuhan, Nanjing, Shenzhen, Qingdao, Xi'an, Xiamen, Hangzhou and Tianjin).

It is within this context that the Head of Mission (HOM), Beijing develops and implements strategies, approaches and initiatives to advance the Canada-China relationship, a vast and dynamic web of cooperative linkages and undertakings that is growing continuously. The Canada-China relationship has five priority areas: governance and values (e.g., human rights, rule of law); trade and investment; energy; environment; health and education. The HOM promotes and fosters strong bilateral cooperation among the many Canadian government departments that have productive cooperation programs and memoranda of understanding with their Chinese counterparts.

The HOM is responsible for a broad range of complex, diversified and interrelated activities, including: political, economic, commercial, immigration and international aid/development; information and cultural affairs; consular activities; liaison with the Department of National Defence, as well as providing support and liaison for other Canadian government departments and agencies that conduct business with China. The position is called on to play a key role in trade and economic/political negotiations. The HOM promotes Canadian interests and objectives through the formulation and provision of policies, programs and development initiatives that support human rights principles, democratic development, sustainable development and environmental integrity. Canada’s and China’s objectives, policies and initiatives can be diametrically opposed and sensitive. Working with Mission staff, the HOM must effectively bridge and mitigate issues and criticisms affecting Canada-China relations and the potential loss of trade, investment and business development opportunities.

The HOM is responsible for directing extensive outreach and public affairs activities to increase awareness and understanding of Canada and Canadian policies in China as well as promoting a favourable image of Canada through various media and activities such as publications, films, cultural exhibitions, cultural exchange initiatives and speaking engagements. Cultural exchange initiatives are an integral component of the social aspect of bilateral relations and facilitate heightened awareness of Canada. Knowledge and appreciation of national cultural directions and values is an important tool in conveying Canadian views and priorities across the range of bilateral relations.

The HOM must devote considerable effort to increasing the level of awareness of Canada and Canadian concerns among Chinese opinion makers. The position must maintain a wide set of China and Canadian contacts which can be drawn upon to foster relations between the two countries. In Canada, these contacts will include federal and provincial ministers, senior public servants and senior businesspeople. In the host country, contacts include senior political and government officials, officials of private and non-governmental organizations, academic institutions and interest groups.

The HOM oversees the delivery of consular services, plans and prepares for contingencies such as civil and natural disasters, maintains situational awareness, directs Mission staff in responding to crisis situations and provides assistance to endangered Canadian citizens.

The HOM is responsible for directing the management of all aspects of one of the largest Canadian foreign missions. The HOM is responsible for a large and diverse program mandate and staff, including human resources, financial, security (physical and personnel), and property management among other areas and ensures that mission administrative policies and practices fully support effective operation of the mission and its programs. The HOM has financial and other signing authorities for mission budgets and administrative actions. The HOM is also the ultimate employer of all mission Locally Engaged Staff, including those seconded to work for other departments. The position is responsible for ensuring awareness of and adherence to departmental standards and practices on values and ethics by all staff.

Dimensions (Constant Dollars)

Specific Accountabilities

1. Improves bilateral relations with China through coordination and consultations to develop mutually profitable political, economic, commercial, cultural, aid, immigration, defence, security and environmental relations.
2. Contributes to the formulation of Canadian policy toward China by providing the Canadian government with relevant proactive, accurate and timely reporting and advice on the various matters and major policy issues to promote and foster productive relationships between Canada and China, a country that is of paramount importance to Canada’s foreign affairs and international trade agenda.
3. Influences foreign policies and developments while promoting and protecting Canadian interests in one of Canada’s most significant foreign Missions through negotiations with the most senior levels of both private and public-level officials.
4. Represents Canada as its highest-level spokesperson and negotiator at bilateral and multilateral meetings and international fora to ensure that Canadian initiatives and positions and institutions are cohesive and reflect Government objectives and foreign policy interests with respect to China.
5. Oversees the conceptualization, direction and implementation of an extensive and vigorous public affairs and information program to increase the awareness of Canadian policies and interests among influential host country officials and solicits the participation of Canadian public and private sector officials.
6. Integrates federal department programs and coordinates/harmonizes these interests with the positions and priorities of provincial delegations housed in the Mission; provides strategic management direction to one of our largest Mission facilities and staff; and creates a proactive work environment that fosters employee development and optimizes their contribution to the strategic and business priorities and objectives of the Mission.
7. Manages the resources of the Mission with economy, probity and prudence, consistent with departmental and government objectives.

Benchmark 72 - Text version

BM72: Head of Mission, Beijing
The subject position is at the first managerial level reporting to the Deputy Minister of Foreign Affairs/Associate Deputy Minister of Foreign Affairs. There are all the Heads of Missions Abroad plus 14 ADMs at the same reporting level.

17 positions report to Head of Mission, Beijing.

• Linear organizational chart
  Deputy Minister of Foreign Affairs/ Associate Deputy Minister of Foreign Affairs, Deputy Minister of International Development, Deputy Minister of International Trade
  • Heads of Mission Abroad
  • ADM, Strategic Policy
  • ADM, Global Issues and Development
  • ADM, International Security and Political Affairs
  • ADM, International Business
  • ADM, Partnerships for Development Innovation
  • ADM, Trade Policy and Negotiations
  • ADM, Consular, Security and Emergency Management
  • ADM, Public Affairs
  • ADM, Human Resources
  • ADM, International Platform
  • ADM, Corporate Planning, Finance and Information Technology
  • ADM, Americas
  • ADM, Sub-Saharan Africa
  • ADM, Europe, Middle East and Maghreb
  • Head of Mission, Beijing
    • Deputy Head of Mission
    • Program Manager, Trade
    • Program Manager, Immigration
    • Program Manager, Public Affairs
    • Dir, Management and Consular Services
    • Consul General Chongqing
    • Consul General Guangzhou
    • Consul General Shanghai
    • Consul General Hong Kong
    • Canadian Defence Attaché
    • RCMP Liaison Officer
    • Public Safety Canada Liaison Officer
    • Provincial Representative - Ontario
    • Provincial Representative - Quebec
    • Provincial Representative - Alberta
    • Head of Finance/Economic Section
    • Head of Political Section

Evaluation Rationale

Title: Head of Mission, Beijing