2024 summary and future plans: Canadian Collaborative Procurement Initiative
Overview of the Canadian Collaborative Procurement Initiative (CCPI) for the 2023 to 2024 fiscal year (April 1, 2023, to March 31, 2024) and what is planned for the future.
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About the initiative
Each year an estimated $300 billionfootnote 1 is spent for public procurement in Canada. The CCPI is the Government of Canada's largest public sector buying group program and represents a strategic opportunity to buy together. Established in 2015, the initiative continues to grow and provides a wide range of commodities which benefits people in Canada. Through collaborative purchasing, public institutions combine their buying power to save money and get better value.
Ready-to-use procurement tools, at no cost and without obligations
CCPI is available to:
- provinces and territories (PTs)
- municipalities, academic institutions, schools and hospitals (MASH) sector
- Canadian public health organizations
- Canadian aid agencies
- federal Crown corporations
- intergovernmental organizations
Benefits to participants
Participants have access to more than 60 types of commodities. By choosing to purchase goods and services through CCPI, members can:
- fulfill their buying needs
- benefit from reduced costs
- achieve better value
- advance socioeconomic goals
- save administrative and legal costs
- avoid lengthy procurement processes
Benefits for suppliers
A key focus of CCPI is to promote supplier diversity, emphasizing opportunities for suppliers, especially those supporting social enterprises. This includes:
- Women-owned businesses
- Indigenous-owned businesses
- small and medium businesses
Through CCPI, these enterprises have access to a widened market to sell their goods and services.
Diversity is a core commitment of CCPI, offering participants a range of procurement options. We are continuously expanding our offerings. Suppliers undergo rigorous prequalification processes. This ensures that buyers can purchase goods with confidence, while getting reduced rates and best value.
International collaboration
CCPI collaborates with international organizations to exchange best practices, share insights, and stay up to date on current with emerging trends. Trilateral meetings with the United States and the United Kingdom strengthen Canada's position as a global procurement leader. This allows for discussions around:
- green procurement
- Supplier diversity and inclusion
- innovation
- business and technology solutions
Through consultations with international experts, Canada can further enhance its procurement knowledge and practices. We can also explore potential collaborations. International delegations have an opportunity to learn from the Government of Canada’s expertise in:
- procurement processes
- automated approaches
- commitment to diversity and inclusion
- collaborative procurement
Achievements
Summary of CCPI activities and successes during the 2023 to 2024 fiscal year.
At a glance
The number of CCPI participants continues to grow. As of March 31, 2024, there were 424 participants, including 12 PTs, 1 Canadian public health organization and 411 MASH sector organizations. Some participants may represent multiple entities, such as school boards that represent many schools. We are working to expand our scope to include more public sector entities.
We continue to enhance our offerings and to promote inclusivity and diversity wherever possible. Out of the 62 active commodities at the end of the fiscal year, 21 were soliciting Indigenous businesses participation.
New commodities include:
- campus vehicles
- software as a service (SaaS)
- plumbing supplies for the region of Ontario
- single-use shipping containers
- digitization services
Participants can also benefit from the expertise of the Document Imaging Solutions Center to facilitate digitization projects.
Results for 2023 to 2024
In the 2023 to 2024 fiscal year, participants conducted over 134,000 transactions. They collectively spent $30,633 million on CCPI commodities (Table 1). This notable increase demonstrates a significant growth, more than doubling the amount spent in the previous fiscal year.
| Fiscal year (April 1 to March 31 | Number of call-ups issued by MASH | Number of call-ups issued by PTs | Total number of call-ups issued by CCPI participants |
|---|---|---|---|
| 2020 to 2021 | 8,523 | 5,448 | 13,971 |
| 2021 to 2022 | 9,536 | 16,664 | 26,200 |
| 2022 to 2023 | 23,096 | 41,335 | 64,431 |
| 2023 to 2024 | 69,739 | 64,548 | 134,288 |
As in past years, P25 portable and mobile radio equipment continues to be the most sought-after commodity. It represents one third of the sales volume for CCPI. Office supplies also saw a significant increase in uptake, with total spending reaching nearly $6.3 million. This amount is triple the total compared to the 2022 to 2023 results. Commercial tires rounded the top 3 commodities. Sale volume for tires doubled from the previous year to almost $5.8 million.
Participants made purchases in multiple commodity categories. Electronic fingerprinting devices made their first appearance in the top commodities. The 12 most popular are listed below along with total expenditure.
| Commodity name | Total expenditure |
|---|---|
| P25 portable and mobile radio equipment | $10,069,200 |
| Office supplies | $6,286,800 |
| Commercial tires | $5,786,600 |
| Plumbing and heating supplies - Western region | $2,660,300 |
| Office paper | $1,789,800 |
| Electronic fingerprinting devices | $1,504,600 |
| Motorola radio | $917,200 |
| Medical supplies and equipment | $345,400 |
| Roadside oral-fluid screening device | $310,260 |
| Snowmobiles | $301,100 |
| Propane – Ontario region | $261,600 |
| Utility terrain vehicle | $131,300 |
Most of the purchases for the P25 portable and mobile radio equipment were made on behalf of provinces and territories, with a small percentage made by municipalities. The most popular commodities for schools were office supplies and office paper. The top commodities for municipalities were electronic fingerprinting devices and commercial tires.
Total spending on the most popular commodities by participant type
The total amount spent on goods purchased by participant type for the most popular commodities are as follows:
- utility terrain vehicles:
- municipalities: $103,684
- PTs: $27,607
- total spending: $131,291
- propane – Ontario region:
- municipalities: $261,665
- total spending: $261,665
- snowmobiles:
- municipalities: $29,235
- PTs: $271,823
- total spending: $301,058
- roadside oral-fluid screening device:
- municipalities: $24,371
- PTs: $285,890
- total spending: 310,261
- medical supplies and equipment:
- health: $19,555
- others: $71,065
- PTs: $254,756
- total spending: $345,375
- Motorola radio:
- PTs: $917,201
- total spending: $917,201
- electronic fingerprinting devices:
- municipalities: $1,186,860
- PTs: $317,754
- total spending: $1,504,614
- office paper:
- academic institutions: $252,606
- health: $3,546
- municipalities: $12,1409
- PTs: $358,961
- schools: $1,162,545
- total spending: $1,789,798
- plumbing and heating supplies - Western region:
- academic institutions: $229,765
- municipalities: $40,504
- PTs: $1,710,715
- schools: $679,299
- total spending: $2,660,282
- commercial tires:
- academic institutions: $17,898
- health: $1,716
- municipalities: $969,585
- PTs: $4,438,580
- schools: $358,826
- total spending: $5,786,604
- office supplies:
- academic institutions: $337,805
- health: $20,742
- municipalities: $67,928
- PTs: $2,278,436
- schools: $3,581,867
- total spending: $6,286,778
- P25 portable and mobile radio equipment:
- municipalities: $96,436
- PTs: $9,972,783
- total spending: $10,069,219
Spending by provinces and territories accounted for 69% of the total, followed by schools (19%), municipalities (9%) and academic institutions (3%) (Figure 1).
Figure 1: Percentage of total spending by participant type
Note
Percentages do not total 100% due to rounding.
Image description
| Participant type | Percentage |
|---|---|
| PTs | 69% |
| Schools | 19% |
| Municipalities | 9% |
| Academic institutions | 3% |
| Health | Less than 1% |
| Others | Less than 1% |
The year ahead: 2024 to 2025
Summary of what we are working on now.
Green procurement
4 of the 10 new commodities added to CCPI offerings since last April contain green procurement elements. They include:
- electric vehicle supply equipment (EVSE)
- automated external defibrillators
- hyper-realistic medical equipment and training
- ferromagnetic detection systems
Each commodity incorporates socio-economic aspects relevant to green procurement, such as:
- the nature of the commodity itself
- mandatory sustainable packaging
- other environmental considerations in the evaluation process
This highlights our commitment to make more socially responsible tools available to participants.
Indigenous partnerships
Through the years, Procurement Assistance Canada has identified numerous Indigenous communities and organizations that could benefit from participating in the CCPI. Efforts are ongoing to revise the initiative to make it more accessible. We continue to hold discussions with Indigenous Services Canada and other key partners and stakeholders.
Promotion and outreach
Advertising and social media are necessary for creating awareness and promoting usage in today’s fast-paced environment. Suppliers, buyers, and other eligible public sector organizations can benefit from learning about the CCPI program.
The program strengthens its connection with the procurement community by participating in domestic events and programming hosted by the public sector, procurement buyers associations as well as Reverse Trade Shows targeting small and diverse businesses. We do so in collaboration with the outreach teams from Procurement Assistance Canada regional offices.
Training is available if your organization is interested in learning more about the initiative.
Contact the Canadian Collaborative Procurement Initiative for more information.
Promotional video
Watch the video to learn more about the CCPI.
Video: Buying together—Overview of the Canadian Collaborative Procurement Initiative
Stakeholder engagement
A new CCPI survey will be conducted this fall and will give users the opportunity to provide feedback and shape future improvements. Feedback from past surveys was positive, highlighting effective communication and suppliers consistently meeting delivery deadlines.
Stakeholders at the provincial and territorial levels actively participate in regular meetings where they collaborate with other organizations, like MaRS. These discussions aim to generate innovative solutions that will benefit the public good.
Testimonials
Government of Manitoba
The Manitoba government has been a member of the Canadian Collaborative Procurement Initiative (CCPI) since 2018. Since that time, Manitoba has adopted a centre-led procurement model that leverages category management, with a mandate to:
- provide strategic procurement services to Manitoba government departments, agencies, and the broader public sector
- obtain the best value for Manitobans
- coordinate procurement across the Manitoba government, the broader public sector, and municipalities to leverage collective buying power to obtain the best value for Manitobans
Contracts established under CCPI have been considered multiple times as a strategic option on various categories completed by Manitoba.
CCPI provides Manitoba with access to tendered agreements with rates negotiated by the Government of Canada. This not only reduces our administrative and legal costs but also provides an opportunity to connect with federal-provincial-territorial colleagues to share knowledge and best practices on a range of commodities. CCPI membership aligns with our values and vision as a centre-led procurement body and centre of excellence in procurement practices.
The Manitoba broader public sector use of CCPI fluctuates with our needs. As there is no commitment to participate in opportunities, it provides us with the flexibility to opt in when it aligns with our overall category management portfolio. Participation has ranged from under $1,000 by small school divisions to over $5,000,000 by the City of Winnipeg. Participation also provides opportunities when a contract gap may arise, ensuring we have cost-effective options for planned procurements as well as unexpected needs.
Some of the opportunities we have taken part in include:
- automotive parts and supplies
- communication radios
- fire safety equipment
- office supplies
- plumbing supplies
- security services
- specialized vehicles
- tires
Manitoba appreciates the Government of Canada’s efforts to coordinate this valuable program and appreciates the opportunity to continue our active participation in this collaborative initiative.
Newfoundland & Labrador Hydro
Newfoundland & Labrador Hydro has been participating in the CCPI program since 2020 and has availed of several of its procurement offerings including office supplies and copy paper. The program is user-friendly and offers a wide range of products, suppliers, and savings opportunities. We will continue to use this program and look forward to engaging further with the CCPI team.
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