2022-2023 Annual Report to Parliament : The Administration of the Access to Information Act

1. Introduction

The purpose of the Access to Information Act is to extend the present laws of Canada to provide a right of access to information in records under the control of a government institution, according to the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.

1.1 Background

Section 72 of the Access to Information Act requires that the head of every government institution prepare and submit to Parliament an annual report on the administration of the Act within the institution. This is the twenty first annual report to Parliament on performance with respect to administration of the Act by the Office of the Ombudsman for the Department of National Defence and the Canadian Armed Forces (the Office or the Office of the Ombudsman).

The Office of the Ombudsman is committed to openness and transparency about its administration and functioning. The Office endeavours to ensure that information about its work is widely disseminated and easily available. For example, the Ombudsman’s annual reports, special reports and press releases are posted on the Office’s website as soon as they are released. The website also contains case studies and statistics on the Office’s caseload, and educational material on subjects of interest to our constituents.

Critical to the resolution of complaint files and investigations is the confidentiality of the information provided by the constituents who come forward. Therefore, before any case study or report is released, identifying information is removed to ensure the protection of personal information and confidentiality of our communications. As well, summaries of completed requests for access to information are available on the Open Government portal at https://open.canada.ca/en/search/ati

1.2 Proactive disclosure

Proactive disclosure documents are the responsibility of the section that generates them. The ATIP Unit provides support, for example by reviewing documents to ensure that they do not contain information that is subject to exemptions or exclusions under the Act.

As the Ombudsman’s Office is part of the Defence portfolio, all documents made public in accordance with the proactive disclosure requirements of the Act are reported on the National Defence website at https://www.canada.ca/en/department-national-defence/corporate/transparency.html.

Beyond the requirements of the Act, the Office of the Ombudsman maintains a proactive approach to publishing correspondence between the Ombudsman and senior officials on matters relevant to our constituency. This practice aligns with the Ombudsman’s commitment to transparency as well as the Open Government initiative. To ensure compliance with these goals, ATIP Unit reviews correspondence prior to release to ensure it does not contain any information that might raise concerns about privacy, confidentiality, or security. Correspondence can be found on the Ombudsman website in the Letters and Statements section at https://www.canada.ca/en/ombudsman-national-defence-forces/reports-news-statistics/ombudsman-letters.html

1.3 Mandate of the Office of the Ombudsman for the Department of National Defence and the Canadian Armed Forces

The first Ombudsman for the Department of National Defence and the Canadian Armed Forces was appointed in June 1998 by Governor in Council (Federal Cabinet). The creation of an Ombudsman institution was part of a wide range of initiatives brought forth by the Government of Canada to enhance the overall fairness and effectiveness of the military justice system, enhance the transparency of internal review mechanisms, streamline the Canadian Armed Forces grievance process, and promote greater openness, accountability and transparency within the Department of National Defence and the Canadian Armed Forces.

The duties and functions of the Ombudsman are set out in the Ministerial Directives Respecting the Ombudsman for the Department of National Defence and the Canadian Forces: https://www.canada.ca/en/department-national-defence/corporate/policies-standards/defence-administrative-orders-directives/5000-series/5047/5047-1-office-of-the-ombudsman.html.

The Ministerial Directives confirm that the Ombudsman and the Office operate outside the military chain of command as well as outside the civilian management of the Department of National Defence. The Ombudsman reports directly to, and is accountable only to, the Minister of National Defence, who is responsible for the management and direction of the Canadian Armed Forces and of all matters relating to National Defence. However, the Ombudsman operates at arm’s length from the Minister, preserving the Ombudsman’s independence from the executive function.

The Ministerial Directives governing the Office provide that the Ombudsman is to act on the Minister’s behalf, as a neutral and objective sounding board, mediator, investigator, and reporter on matters related to the Department of National Defence and the Canadian Armed Forces. The Ombudsman also acts as a direct source of information, referral, and education to assist individuals in accessing existing internal channels of assistance and redress. The overall goal of the Office of the Ombudsman is to contribute to substantial and long-lasting improvements to the welfare of the Defence community.

Under the Ministerial Directives, the Ombudsman is required to issue an annual report to the Minister of National Defence on the operations of the office. The Ministerial Directives further provide that the Ombudsman may publish reports concerning any investigation if the Ombudsman considers that it is in the public interest to do so.

1.4 Structure of the Access to Information and Privacy Unit

The ATIP unit for the Office of the Ombudsman is part of the Legal Services

Directorate and is managed by the institution’s Access to Information and Privacy Coordinator. Pursuant to section 95 of the Access to Information Act, the Minister of National Defence designated the Office’s ATIP Coordinator to exercise all powers and perform the duties and functions of the Minister under the Act as it concerns the Office of the Ombudsman. This arrangement reflects the Office’s independent, arm’s length relationship with the Department of National Defence and Canadian Armed Forces. A copy of the delegation order appears in Appendix A to this report.

A major challenge to the application of the ATIP legislation lies in the Ministerial Directives that establish the Office of the Ombudsman. One of the main functions of the Office is to conduct confidential investigations, yet the records are not fully protected by having either the status of an investigative body under the regulation or having a specific provision protecting the Office’s investigative records. A further challenge is caused by the fact that some of the information that is required by this Office to conduct its investigations is held by other parts of the Defence community that are designated as investigative bodies or who claim exemptions under the ATIP legislation. Because of the interplay of the Office’s mandate and the ATIP legislation, legal guidance is often called upon to find the balance between the application of the mandate and compliance with the ATIP legislation, whether it be protection of personal information or access to information.

The ATIP Unit is responsible for the following activities:

• Processing requests under the Access to Information Act and the Privacy
• Responding to consultation requests from other government
• Monitoring institutional compliance with the aforementioned Acts, regulations and relevant procedures and
• Acting on behalf of the Office of the Ombudsman in dealings with the Treasury Board Secretariat, the offices of the Information Commissioner and Privacy Commissioner and other government institutions regarding the administration and application of the above legislation as it relates to the Office of the
• Preparing annual reports to Parliament and other statutory reports and material that may be required by central
• Developing and delivering awareness training to the managers and employees of the Office to ensure responsiveness to the legal obligations imposed by both Acts and
• Conducting and providing direction to program managers regarding the completion of Privacy Impact Assessments (PIAs).
• Reviewing potential privacy breaches and taking steps to deal with
• Publishing updates to Info Source annually or as
• Participating in ATIP networks such as the Treasury Board Secretariat’s ATIP Community
• Developing and implementing internal policies and office standards

The ATIP unit has one ATIP Officer who administers the processing of ATIP files, among other duties. The ATIP Unit also engages a consultant, on an as-needed basis, to assist with processing of requests.

2. Key Activities and Accomplishments

2.1 Education and Training Activities

Those responsible for the delivery of the Ombudsman’s ATIP services regularly attend learning activities presented by the Treasury Board Secretariat, Information and Privacy Policy Division and other learning institutions.

• ATIP staff attended (virtually) two (2) Treasury Board Secretariat coordinators and community meetings.
• A presentation was delivered to all staff (approximately 60 employees) on rights and responsibilities related to access to information and privacy covering all mandatory training requirements under the Directive on Access to Information Requests.

2.2 Institutional Access to Information Policies and Procedures

The Office of the Ombudsman has not implemented any new and/or revised institution-specific policy, guideline, or procedure during this reporting period.

2.3 Effects of COVID-19 Measures on ATIP activities

The Access to Information and Privacy section was not impacted by COVID-19 measures. Throughout the entire reporting period (52 weeks), we were able to receive and respond to requests fully. All ATIP activities for the entire period were conducted on-site. Mailroom services were fully available, enabling the handling of correspondence received by mail. 

3. Statistical Report on the Administration of the Access to Information Act

This section provides information about the processing of requests under the Access to Information Act. Appendix B provides a statistical summary of the access to information requests received and/or finalized in 2022-23.

3.1 Formal requests under the Access to Information Act

The Office of the Ombudsman received no requests for information under the Access to Information Act during the period from April 1, 2022, to March 31, 2023.

3.2 Disposition of Completed Requests

No requests (0) were processed during this fiscal year, and zero (0) requests carried over to 2023-2024. 

3.3 Exemptions to the Release of Information

The Office of the Ombudsman received no requests for information under the Access to Information Act during the period from April 1, 2022, to March 31, 2023.

Over the past 5 years, section 19 (1) of the Act has been invoked to prevent the disclosure of personal information when responding to requests under the Act, perhaps due to the nature of the information involved (complaints to or other activities of the Ombudsman). Other exemptions invoked over the past 5 years have included section 21 (1) (a) (b) and (c) (operations of government) and section 23 (solicitor-client privilege) of the Act.

Since there were no requests for information under the Access to Information Act during the period from April 1, 2022, to March 31, 2023, and the overall volume of requests is low, it is not possible to report on any significant trends on the application of exemptions and exclusions, or on completion times or extensions.

3.4 Completion Time

No requests were processed during this fiscal year, and zero (0) requests carried over to 2023-2024. 

3.5 Extension of the Time Limit

No requests were processed during this fiscal year, and zero (0) requests carried over to 2023-2024. 

3.6 Consultations

The Office received one (1) consultation from another government institution concerning the Access to Information Act. Six (6) pages were reviewed in total. The consultation was completed in less than 15 days.

3.7 Informal Access Requests

Requests for information about the Office’s policies and procedures and for general information are responded to on an informal basis where possible. During the current reporting period the ATIP Unit did not process any informal requests.

3.8 Fees and Costs

There are no costs associated with ATIP specific software as the volume of requests does not warrant the expenditure.

• The total cost assigned to salaries for the administration of the Access to Information Act totaled $9,927.
• There were no other administrative costs.
• The total costs were $9,927.

No application fees were collected by the ATIP Unit during the fiscal year.

The costs incurred relate to time spent on training, support of proactive disclosure and the preparation of last year’s annual report.

3.9 Complaints and Audits

During this reporting period, the Office of the Ombudsman received no complaints under the Access to Information Act and concluded no audits or investigations.

4. Monitoring – Access to Information Requests

The ATIP Unit uses a tracking spreadsheet to monitor processing times for access to information requests. The ATIP Coordinator reports to the senior management committee as necessary for their situational awareness. The senior management committee includes the Ombudsman, Directors General and Directors.

Annex 1: Delegation Order

DESIGNATION ORDER

Access to Information Act and Privacy Act

The Minister of National Defence, pursuant to section 95(1) of the Access to Information Act and section 73(1) of the Privacy Act, herby designates the person holding the position of Access to Information and Privacy Coordinatior for the Office of the Ombudsman for the Department of National Defence and the Canadian Forces, or the person actiong in that position, to exercise all powers and perform the duties and functions of the Minister of National Devence under these acts, concerning the Office o fthe Ombudsman for the Department of National Devence and the Canadian Forces.

This designation replaces all previous designation orders. 

Date AUG 07 2019

 

The Hon Harjut S Sajjan, PC, OMM, MSM, CD, MP

Minister of National Defence

Annex 2: Statistical Report on the Access to Information Act

Statistical Report on the Access to Information Act

Name of institution: Ombudsman for the Department of National Defence and Canadian Forces

Reporting period: 2022-04-01 to 2023-03-31

Section 1: Requests Under the Access to Information Act

 

Number of requests

		Number of Requests
Received during reporting period		0
Outstanding from previous reporting periods		0
• Outstanding from previous reporting period	0
• Outstanding from more than one reporting period	0
Total		0
Closed during reporting period		0
Carried over to next reporting period		0
• Carried over within legislated timeline	0
• Carried over beyond legislated timeline	0

Sources of requests

Source	Number of Requests
Media	0
Academia	0
Business (private sector)	0
Organization	0
Public	0
Decline to Identify	0
Total	0

Channels of requests

Source	Number of Requests
Online	0
E-mail	0
Mail	0
In person	0
Phone	0
Fax	0
Total	0

Section 2: Informal Requests

Number of informal requests

				Number of Requests
Received during reporting period				0
Outstanding from previous reporting periods				0
• Outstanding from previous reporting period		0
	• Outstanding from more than one reporting period		0
	Total				0
	Closed during reporting period				0
	Carried over to next reporting period				0

Channels of informal requests

Source	Number of Requests
Online	0
E-mail	0
Mail	0
In person	0
Phone	0
Fax	0
Total	0

Completion time of informal requests

Completion Time
1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
0	0	0	0	0	0	0	0

Pages released informally

Less Than 100 Pages Released		100-500 Pages Released		501-1000 Pages Released		1001-5000 Pages Released		More Than 5000 Pages Released
Number of Requests	PagesReleased	Number of Requests	PagesReleased	Number of Requests	PagesReleased	Number of Requests	PagesReleased	Number of Requests	PagesReleased
0	0	0	0	0	0	0	0	0	0

Pages re-released informally

Less Than 100 Pages Re-released		100-500 Pages Re-released		501-1000 Pages Re-released		1001-5000 Pages Re-released		More Than 5000 Pages Re-released
Number of Requests	Pages Re- released	Number of Requests	Pages Re- released	Number of Requests	Pages Re- released	Number of Requests	Pages Re- released	Number of Requests	Pages Re- released
0	0	0	0	0	0	0	0	0	0

 

Section 3: Applications to the Information Commissioner on Declining to act on Requests

	Number of Requests
Outstanding from previous reporting period	0
Sent during reporting period	0
Total	0
Approved by the Information Commissioner during reporting period	0
Declined by the Information Commissioner during reporting period	0
Withdrawn during reporting period	0
Carried over to next reporting period	0

Section 4: Requests Closed During the Reporting Period

Disposition and completion time

Disposition of Requests	Completion Time
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
All disclosed	0	0	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0
No records exist	0	0	0	0	0	0	0	0
Request transferred	0	0	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

 

Exemptions

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
13(1)(a)	0	16(2)	0	18(a)	0	20.1	0
13(1)(b)	0	16(2)(a)	0	18(b)	0	20.2	0
13(1)(c)	0	16(2)(b)	0	18(c)	0	20.4	0
13(1)(d)	0	16(2)(c)	0	18(d)	0	21(1)(a)	0
13(1)(e)	0	16(3)	0	18.1(1)(a)	0	21(1)(b)	0
14	0	16.1(1)(a)	0	18.1(1)(b)	0	21(1)(c)	0
14(a)	0	16.1(1)(b)	0	18.1(1)(c)	0	21(1)(d)	0
14(b)	0	16.1(1)(c)	0	18.1(1)(d)	0	22	0
15(1)	0	16.1(1)(d)	0	19(1)	0	22.1(1)	0
15(1) - I.A.*	0	16.2(1)	0	20(1)(a)	0	23	0
15(1) - Def.*	0	16.3	0	20(1)(b)	0	23.1	0
15(1) - S.A.*	0	16.4(1)(a)	0	20(1)(b.1)	0	24(1)	0
16(1)(a)(i)	0	16.4(1)(b)	0	20(1)(c)	0	26	0
16(1)(a)(ii)	0	16.5	0	20(1)(d)	0
16(1)(a)(iii)	0	16.6	0
16(1)(b)	0	17	0
16(1)(c)	0	* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities
16(1)(d)	0

Exclusions

 

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
68(a)	0	69(1)	0	69(1)(g) re (a)	0
68(b)	0	69(1)(a)	0	69(1)(g) re (b)	0
68(c)	0	69(1)(b)	0	69(1)(g) re (c)	0
68.1	0	69(1)(c)	0	69(1)(g) re (d)	0
68.2(a)	0	69(1)(d)	0	69(1)(g) re (e)	0
68.2(b)	0	69(1)(e)	0	69(1)(g) re (f)	0
		69(1)(f)	0	69.1(1)	0

Format of information released

Paper	Electronic				Other
	E-record	Data set	Video	Audio
0	0	0	0	0	0

Complexity

Relevant pages processed and disclosed for paper and e-record formats

Number of Pages Processed	Number of Pages Disclosed	Number of Requests
0	0	0

Relevant pages processed per request disposition for paper and e-record formats by size of requests

Disposition	Less Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	PagesProcessed	Number of Requests	PagesProcessed	Number of Requests	PagesProcessed	Number of Requests	PagesProcessed	Number of Requests	PagesProcessed
All disclosed	0	0	0	0	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Relevant minutes processed and disclosed for audio formats

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

Relevant minutes processed per request disposition for audio formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	MinutesProcessed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0	0	0
Total	0	0	0	0	0	0

Relevant minutes processed and disclosed for video formats

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

Relevant minutes processed per request disposition for video formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	MinutesProcessed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0	0	0
Total	0	0	0	0	0	0

Other complexities

Disposition	Consultation Required	Legal Advice Sought	Other	Total
All disclosed	0	0	0	0
Disclosed in part	0	0	0	0
All exempted	0	0	0	0
All excluded	0	0	0	0
Request abandoned	0	0	0	0
Neither confirmed nor denied	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0
Total	0	0	0	0

 

Closed requests

Requests closed within legislated timelines

Number of requests closed within legislated timelines	0
Percentage of requests closed within legislated timelines (%)	0

Deemed refusals

Reasons for not meeting legislated timelines

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Number of requests closed past the legislated timelines	Principal Reason
	Interference with operations/ Workload	External Consultation	Internal Consultation	Other
0	0	0	0	0

Requests closed beyond legislated timelines (including any extension taken)

Number of days past legislated timelines	Number of requests past legislated timeline where no extension was taken	Number of requests past legislated timeline where an extension was taken	Total
1 to 15 days	0	0	0
16 to 30 days	0	0	0
31 to 60 days	0	0	0
61 to 120 days	0	0	0
121 to 180 days	0	0	0
181 to 365 days	0	0	0
More than 365 days	0	0	0
Total	0	0	0

Requests for translation

Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Section 5: Extensions

Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken	9(1)(a) Interference With Operations/ Workload	9(1)(b) Consultation		9(1)(c) Third-PartyNotice
		Section 69	Other
All disclosed	0	0	0	0
Disclosed in part	0	0	0	0
All exempted	0	0	0	0
All excluded	0	0	0	0
Request abandoned	0	0	0	0
No records exist	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0
Total	0	0	0	0

Length of extensions

Length of Extensions	9(1)(a) Interference With Operations/ Workload	9(1)(b) Consultation		9(1)(c) Third-PartyNotice
		Section 69	Other
30 days or less	0	0	0	0
31 to 60 days	0	0	0	0
61 to 120 days	0	0	0	0
121 to 180 days	0	0	0	0
181 to 365 days	0	0	0	0
365 days or more	0	0	0	0
Total	0	0	0	0

Section 6: Fees

Fee Type	Fee Collected		Fee Waived		Fee Refunded
	Number of Requests	Amount	Number of Requests	Amount	Number of Requests	Amount
Application	0	$0.00	0	$0.00	0	$0.00
Other fees	0	$0.00	0	$0.00	0	$0.00
Total	0	$0.00	0	$0.00	0	$0.00

Section 7: Consultations Received From Other Institutions and Organizations

Consultations received from other Government of Canada institutions and other organizations

Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during the reporting period	1	6	0	0
Outstanding from the previous reporting period	0	0	0	0
Total	1	6	0	0
Closed during the reporting period	1	6	0	0
Carried over within negotiated timelines	0	0	0	0
Carried over beyond negotiated timelines	0	0	0	0

Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation	Number of Days Required to Complete Consultation Requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	1	0	0	0	0	0	0	1
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	1	0	0	0	0	0	0	1

 

Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendation	Number of Days Required to Complete Consultation Requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

Section 8: Completion Time of Consultations on Cabinet Confidences

Requests with Legal Services

Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Requests with Privy Council Office

Number of Days	Fewer Than 100 Pages Processed		100‒500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed	Number of Requests	PagesDisclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

 

Section 9: Investigations and Reports of finding

Investigations

Section 32 Notice of intention to investigate	Subsection 30(5) Ceased to investigate	Section 35 Formal Representations
0	0	0

Investigations and Reports of finding

Section 37(1) Initial Reports			Section 37(2) Final Reports
Received	Containing recommendations issued by the Information Commissioner	Containing orders issued by the Information Commissioner	Received	Containing recommendations issued by the Information Commissioner	Containing orders issued by the Information Commissioner
0	0	0	0	0	0

Section 10: Court Action

Court actions on complaints

Section 41
Complainant (1)	Institution (2)	Third Party (3)	PrivacyCommissioner(4)	Total
0	0	0	0	0

Court actions on third party notifications under paragraph 28(1)(b)

0

Section 44 - under paragraph 28(1)(b)

Section 11: Resources Related to the Access to Information Act

Expenditures		Amount
Salaries		$9,927
Overtime		$0
Goods and Services		$0
• Professional services contracts	$0
• Other	$0
Total		$9,927

 

Human Resources

Resources	Person Years Dedicated to Access to Information Activities
Full-time employees	0.060
Part-time and casual employees	0.000
Regional staff	0.000
Consultants and agency personnel	0.000
Students	0.000
Total	0.060

Note: Enter values to three decimal places.

 

Supplemental Statistical Report on the Access to Information Act and

The Privacy Act

 

Name of institution: Ombudsman for the Department of National Defence and the Canadian Forces

Reporting period:

2022-04-01 to 2023-03-31

Section 1: Capacity to Receive Requests

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.

	Number of Weeks
Able to receive requests by mail	52
Able to receive requests by email	52
Able to receive requests through the digital request service	0

Section 2: Capacity to Process Records

Enter the number of weeks your institution was able to process paper records in different classification levels.

	No Capacity	Partial Capacity	Full Capacity	Total
UnclassifiedPaper Records	0	0	52	52
Protected B Paper Records	0	0	52	52
Secret and Top Secret Paper Records	0	0	52	52

Enter the number of weeks your institution was able to process electronic records indifferent classification levels.

	No Capacity	Partial Capacity	Full Capacity	Total
UnclassifiedElectronic Records	0	0	52	52
Protected B Electronic Records	0	0	52	52
Secret and Top Secret Electronic Records	0	0	0	52

Section 3: Open Requests and Complaints Under the Access to Information Act

3.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2023	Open Requests that are Beyond Legislated Timelines as of March 31, 2023	Total
Received in 2022-2023	0	0	0
Received in 2021-2022	0	0	0
Received in 2020-2021	0	0	0
Received in 2019-2020	0	0	0
Received in 2018-2019	0	0	0
Received in 2017-2018	0	0	0
Received in 2016-2017	0	0	0
Received in 2015-2016	0	0	0
Received in 2014-2015	0	0	0
Received in 2013-2014 or earlier	0	0	0
Total	0	0	0

3.2 Enter the number of open complaints with the Information Commissioner of Canada that a from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2022-2023	0
Received in 2021-2022	0
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	0
Received in 2017-2018	0
Received in 2016-2017	0
Received in 2015-2016	0
Received in 2014-2015	0
Received in 2013-2014 or earlier	0
Total	0

 

Section 4: Open Requests and Complaints Under the Privacy Act
4.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2023	Open Requests that are Beyond Legislated Timelines as of March 31, 2023	Total
Received in 2022-2023	0	0	0
Received in 2021-2022	0	0	0
Received in 2020-2021	0	0	0
Received in 2019-2020	0	0	0
Received in 2018-2019	0	0	0
Received in 2017-2018	0	0	0
Received in 2016-2017	0	0	0
Received in 2015-2016	0	0	0
Received in 2014-2015	0	0	0
Received in 2013-2014 or earlier	0	0	0
Total	0	0	0

4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are o from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2022-2023	0
Received in 2021-2022	0
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	0
Received in 2017-2018	0
Received in 2016-2017	0
Received in 2015-2016	0
Received in 2014-2015	0
Received in 2013-2014 or earlier	0
Total	0
Section 5: Social Insurance Number
Has your institution begun a new collection or a new consistent use of the SIN in 2022-2023?			No
Section 6: Universal Access under the Privacy Act
How many requests were received from confirmed foreign nationals outside of Canada in 2022-2023?			0