How to renew your official passport
If you need to travel urgently, contact us.
Make sure you check if you’re eligible to renew your official passport(opens in a new tab) first.
- If you are eligible, follow the steps below to renew your official passport.
- If you’re not eligible, find out how to apply.
1. Get your documents ready
You need to include these documents with your application:
- your previous special or diplomatic passport, if you have it
- 2 identical passport photos
- You don’t need a guarantor.
- On the back of 1 photo, the photographer must write
- the photographer’s name, address and postal code
- the date the photo was taken
- a detailed flight itinerary, if available
- 1 of the following:
- a copy of the signed travel authority and advance form
- the posting confirmation form
- a signed letter from your department, or the forms created for clients from National Defence
You may need extra documents if
2. Find out if you need a visa
Check to see if the country you’re travelling to requires a visa.
Find out if you need a visa(opens in a new tab)
If it does, add 3 to 45 business days (depending on the country) to the 15 business days it takes for us to process your passport application.
Each country sets its own visa requirements and processing times. We have no influence over the time it takes a foreign mission to issue a visa.
3. Complete your application
To save time, complete the form on your computer. Sign each page of the application. If it’s incomplete, we’ll return it to you without processing it. This may cause travel delays.
If you need a visa for the country you’re travelling to
Include a complete visa facilitation form (PPTC 639) (PDF, 1.6 MB).
If your most recent passport was lost, stolen or damaged
Include a complete declaration concerning a lost, stolen, inaccessible, damaged or found Canadian travel document (PDF, 1.33 MB).
If you’re changing the gender identifier on your passport
Include a complete request to change your sex or gender identifier (PDF, 1 MB).
4. Pay the fees
Special or diplomatic passport: $225
Visa: $90 per visa (if required)
How you pay depends on why you’re applying to travel on official government business or who in the Government of Canada you’re representing abroad.
A federal department or agency
Complete and include the passport information billing form [PPTC 467] (PDF, 2.2 MB).
A Crown corporation
Pay your fees online(opens in a new tab)
After you pay, you need to print a receipt and include it with your application.
National Defence
If you’re being posted somewhere
Complete and include the National Defence posting confirmation [PPTC 458] (PDF, 1.3 MB).
If you are not being posted somewhere
Complete and include the requisition form for official passports [PPTC 455] (PDF, 2.1 MB).
None of the above
If you’re paying with a credit card
Pay your fees online(opens in a new tab)
After you pay, you need to print a receipt and include it with your application.
If you’re not paying with a credit card or you’re not sure what method of payment to use
Fill out our contact form(opens in a new tab) . We’ll let you know what you need to do next.
5. Submit your application
You can apply by mail, in-person walk-in or contact us for an in-person appointment.
By mail, by courier or by messenger
Use a certified courier or traceable mail service to reduce the delivery time of your application and help protect your documents.
Address for applicants from National Defence
DND/Official Travel section (passports)
101 Colonel By Drive
Ottawa, Ontario
K1A 0K2
Address for all other applicants
OSC PPT-O.T
PO BOX 8790 STN T CSC
OTTAWA ON K1G 5K8
In person
Official Travel
Place du Centre
200 promenade du Portage, Commercial Level 2
Gatineau, Quebec
J8X 4B7
Hours: Monday – Friday, 8:00 a.m. to 4:00 p.m. (Eastern Time)
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