Application Guidelines – Promotion of Linguistic Duality component – Support for Interpretation and Translation subcomponent

Enhancement of Official Languages Program

On this page:

• Objectives and expected results for the Promotion of Linguistic Duality component
• Objectives and expected results for the Support for Interpretation and Translation subcomponent
• Application deadline
• Who can apply
• Eligibility
• Eligible projects
• Eligible expenses
• Limits of government assistance
• Applying for more than 12 months
• How to apply
• Application process
• How applications are evaluated
• Evaluation criteria
  • Events
  • Translation
• Application processing time
• Funding decisions
• How funding is provided
• Anti-racism and anti-hate
• Workplace well-being
• Official languages requirements
• Acknowledgement of financial assistance
• Access to information requests
• Disclosure of information
• Audits of recipients and evaluation of the program
• Contact us
• Glossary

Objectives and expected results for the Promotion of Linguistic Duality component

The Promotion of Linguistic Duality component provides support for organizations in various sectors to help them undertake and carry out activities that promote a better understanding and appreciation of the benefits of knowing and using both of Canada’s official languages.

This component is also intended to promote the provision of services in both official languages and to build bilingual operational capacity within non-governmental organizations. The expected results of the Promotion of Linguistic Duality component include the following:

• provision of activities and projects to enhance both official languages;
• provision of activities and projects to bring Canadians together;
• provision of services in both official languages within non-governmental organizations; and
• provision of activities and projects to enhance French language and culture in Canada.

Objectives and expected results for the Support for Interpretation and Translation subcomponent

The Support for Interpretation and Translation subcomponent helps non-governmental organizations to provide services in both official languages at public events and to increase the number of documents available in both official languages.

The expected results of the Support for Interpretation and Translation subcomponent include the following:

• provision of activities and projects to enhance both official languages;
• provision of activities and projects to bring Canadians together;
• provision of services in both official languages by non-governmental organizations.

Application deadline

There is no established deadline date to submit a funding application under the Support for Interpretation and Translation subcomponent, as applications are accepted on a continuous basis. However, you must submit your application at least 10 weeks prior to the proposed start date. Please take this into account when planning your activities.

Who can apply

To be eligible for funding, your organization must be:

• a Canadian non-profit organization, duly registered.

Individuals, government organizations, universities, schools, school boards, hospitals and foreign organizations are not eligible.

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses. Meeting the eligibility criteria does not guarantee funding.

Organizations are permitted to submit only one project per government fiscal year, between April 1 to March 31.

Eligible projects

To be eligible for funding under the Support for Interpretation and Translation subcomponent, your project must provide:

• event project: simultaneous interpretation activities (from one official language to the other, including sign language interpretation), and translation of documents at public events, such as conferences and congresses held in Canada;
• translation project: translation activities, from one official language to the other, of documents intended for members of the organization and the Canadian public, such as brochures, folders, website contents.

Projects needing only translation services for an event will be considered a translation project and not an event project.

Projects cannot span two fiscal years and we provide funding to an organization only once every two years.

Eligible expenses

Only project-related cash expenses are eligible; these might include:

• costs for simultaneous interpretation and translation during public events (including interpreters’ honoraria, travel and accommodation expenses, if any, and equipment rental), with the exception of annual general meetings and internal administrative meetings;
• costs for translation and editing of texts (translators’ and editors’ honoraria), with the exception of books, periodicals, internal administrative documents and teaching material.

Translation work must be performed by a professional translator who is not affiliated with the organization.

We cannot fund expenses incurred before we receive your application. If you incur expenses for your project before receiving written confirmation of your funding approval, you will be doing so at your own risk.

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization, the private sector, or other levels of government.

The total financial assistance received from the Support for Interpretation and Translation subcomponent and other levels of government (federal, provincial, territorial and municipal) cannot exceed 50% of your total project-related costs.

We can fund up to 50% of eligible expenses from a minimum of $500 up to a maximum of $5,000 per request.

Applying for more than 12 months

The duration of your project cannot exceed 12 months, between April 1 and March 31 of a government fiscal year.

How to apply

Read these Application Guidelines in their entirety before completing your application.

You must meet all eligibility requirements and submit a complete funding application package for your application to be considered. Incomplete applications will be rejected.

Your application, including all of the following supporting elements, must be submitted electronically through the Canadian Heritage Funding Portal.

• the application form needs to describe:
  • the links with the objectives of the Support for Interpretation and Translation subcomponent;
  • the proposed translation or interpretation services;
  • the project’s target clienteles;
  • a clear statement of expected results along with performance indicators for the duration of the project;
  • an implementation schedule;
  • a budget that provides a detailed breakdown of the estimated expenses and financial contributions of each section for the proposed services;
• confirmation of the person(s) authorized by the organization to sign documents related to the current application, such as the funding application, related reports, or other documents
• a copy of your organization’s documents of incorporation or a copy of the application for incorporation (if in progress);
• a copy of your organization’s by-laws; and
• a commitment to provide information on results.

Application process

Create or access your Canadian Heritage Funding Portal account to complete your application.

Your application, including all supporting elements listed above, must be submitted electronically through the Canadian Heritage Funding Portal.

If, for some reason, you do not have access to the online system, please contact us.

How applications are evaluated

We fund activities and projects that have clear objectives and measurable results. Funding decisions are based on the number and quality of applications received for the Support for Interpretation and Translation subcomponent. Your application will be evaluated based on the evaluation criteria below.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in a rejection of your new application.

Evaluation criteria

All criteria from the program terms and conditions that are relevant to the subcomponent were considered. In consultation with the Centre of Excellence, it was determined that some of the following criteria do not apply, as they would require considerable effort to assess a project with a maximum grant of $5,000.

Events

• Link with Program objectives and priorities.
• Relevance of needs and proposed activities in terms of achieving the expected results of the Programs.
• Scope and visibility of the project (number of participants by official language and origin).
• Balance between budget and projected activities.

Translation

• Link with Program objective and priorities.
• Relevance of needs and proposed activities in terms of achieving the expected results of the Program.
• Scope of distribution (target Canadian audience; number of monthly website visits).
• Balance between budget and projected activities.
• Link between texts to be translated and the organization’s mission.

You must demonstrate that you are the author of the documents you wish to translate or that you have obtained permission from the copyright holder to translate and publish the text.

Application processing time

Please refer to the Service standards for Canadian Heritage funding programs.

We will acknowledge receipt of your application within two weeks of receiving it. If you do not receive an acknowledgement of receipt within this time, please contact us.

Funding decisions

We reserve the right to target our funding to specific projects. Please note that all decisions regarding eligibility and funding amounts are final.

How funding is provided

We provide funding in the form of a grant.

A grant is a payment issued to a recipient for a project. The conditions you agreed to at the time of application will apply. At the end of your project, you will be required to submit a final report and/or participate in the evaluation of results.

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application and in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publicly acknowledge, in English and in French, the financial support received from the Government of Canada in all communications materials and promotional activities related to the funded project. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support – Canadian Heritage.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

• to reach a decision;
• to evaluate the results of the project; and
• to support transparency, accountability and citizen engagement.

Audits of recipients and evaluation of the program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic program evaluations, during which you may be required to present documentation.

You must keep any records, documents or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

Official Languages Support Programs
Department of Canadian Heritage
15 Eddy St, 7th Floor
Gatineau, QC  J8X 4B3

Email

info@pch.gc.ca

Telephone

1-866-811-0055 (toll-free)

TTY

1-888-997-3123 (for people who are deaf, hard or hearing or speech impaired)

Agents are available to answer your questions, Monday to Friday, 8:30 a.m. to 5:00 p.m. (ET).

Glossary

Audited financial report

An audited financial report includes a statement of operations for the given period with regard to the Project and is prepared by a certified accountant who is not part of your organization.

Audited financial statements

A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted accounting principles.

Final recipient

Refers to an individual or organization that benefits directly from the recipient’s activities.

Final report

A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.

Financial statements

A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Financial statements may be audited or unaudited.

Initial recipient

Initial recipient refers to an organization that is eligible to receive a contribution under the Appreciation and Rapprochement subcomponent and is to further distribute funds to final recipients.

Innovative project

Introduces a new idea or practice to improve a service or create opportunities for gatherings involving both official-language communities on a linguistic and cultural level. This innovative practice can be a new best practice or may address current issues.

Interim report

Interim reports are submitted during your project based on the requirements in your funding agreement. These reports indicate the results of the activities undertaken for a specific period. In addition, they include a status report on the work to be accomplished and updated revenue and expense reports.

Official-language minority communities

The official-language minority communities are the English-speaking communities residing in Quebec and the Francophone communities residing outside of Quebec.

Programming

Funding provided to organizations to cover the cost of eligible, regular and ongoing activities that help to achieve the objectives and expected outcomes of a Department program. In addition, funds may only be used to cover eligible expenses, as specified in the program’s terms and conditions.