Annual report on the Access to Information Act 2019-2020: Women and Gender Equality Canada
Introduction
The Access to Information Act (ATIA) provides Canadian citizens, permanent residents, and individuals and corporations present in Canada a right to access records under the control of government institutions, in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.
This annual report on the administration of the Access to Information Act describes how the Department for Women and Gender Equality (WAGE) fulfilled its responsibilities under the Access to Information Act during the reporting period of April 1, 2019 to March 31, 2020.
The Minister for Women and Gender Equality and Rural Economic Development, as head of the Department of Women and Gender Equality, is required to prepare an annual report on the administration of the Act. This report is prepared and tabled in Parliament in accordance with section 94 of the Access to Information Act. Furthermore, pursuant to Standing Order 32(1) and the provision of section 20 of the Service Fees Act all fees collected be stated in the Statistical Report.
Women and Gender Equality Canada mandate
The mandate of Women and Gender Equality Canada is to advance equality with respect to sex, sexual orientation, and gender identity or expression through the inclusion of people of all genders, including women, in Canada's economic, social, and political life. This application of a gender and diversity lens will help us to better understand the intersection of sex and gender with other identity factors. These factors include, but are not limited to, race, national and ethnic origin, Indigenous origin or identity, age, sexual orientation, socio-economic condition, place of residence and disability.
The vision of WAGE is a Canada where people of all genders, including women, are equal in every way and can achieve their full potential.
WAGE works to advance gender equality through an intersectional gendered lens. Working in partnership with key stakeholders, including civil society organizations, labour groups, the private sector, other orders of government, and First Nations, Inuit and Métis peoples, WAGE actively promotes the inclusion of all people in Canada's economic, social, and political life. WAGE works to uphold its mandate to advance gender equality by performing a central coordination function within the Government of Canada by developing and implementing policies, providing grants and contributions, delivering programs, investing in research, and providing advice to achieve equality for people of all genders, including women.
Organizational structure
In fiscal year 2019-2020, the ATIP office consisted of an ATIP Manager, ATIP Coordinator supported by ATIP officers at various levels. The ATIP Office employed a total of two (2) full-time equivalents and one casual employee.
The ATIP Manager and ATIP Coordinator acts on behalf of the Minister for Women and Gender Equality and Rural Economic Development, to ensure that the Department's responsibilities under the Access to Information Act, the Privacy Act and the Service Fees Act are met. The ATIP Manager/ATIP Coordinator reports to the Corporate Secretary, Corporate Secretariat. There were 2 areas of responsibility, which included the following key activities:
Privacy Management
- Provided advice on privacy matters both internally and externally to the department
- Developed procedures to optimize operations performance
- Produced privacy awareness
- Oversaw day-to-day issues management
- Provided advice and review of proactive disclosures
ATIP Operations
- Provided training and expertise on access to information to internal clients
- Processed access to information and privacy requests formally received under the acts
- Carried out consultations with government organizations and/or third parties
- Responded to calls and informal requests for information
- Acted as the point of contact to resolve formal complaints by oversight bodies
- Maintained dialogue with sectors and other federal government institutions
- Provided advice and guidance related to proactive disclosures to meet the C-58 requirements
- Prepared the WAGE's annual reports to Parliament on the administration of the acts
Delegation order
The Minister of Women and Gender Equality and Rural Economic Development (formerly the Minister of Status of Women), has given the responsibilities associated with the administration of the Access to Information Act to the Department of Women and Gender Equality (WAGE) officials through a delegation order (Appendix B).
Performance 2019-2020
The Access to Information and Privacy Office (ATIP) received forty (40) new requests, closed fifty-two (52) requests, and carried over five (5) requests; completed thirty-five (35) consultations with other government of Canada institutions, and completed one (1) consultation with another Canadian organization during 2019-2020; and processed five (5) Notices of Release from other government of Canada institutions. The ATIP office processed 1,259 pages during 2019-2020; responded to eighty-one (81) calls for information from internal and external clients; and, responded to nine (9) parliamentary questions related to ATIP.
Cost of operating the program amounts to $174,882.00 for fiscal year 2019-2020.
Interpretation of the statistics for requests under the Access to Information Act
The annual statistical report for fiscal year 2019-2020 is included at the end of this chapter (Appendix A). An additional Supplemental Statistical Report, Requests affected by COVID-19 measures table is included under section 11 and as Appendix C of this report in accordance with a new policy from Treasury Board Secretariat of Canada. The new report identifies the impact of COVID-19 measures on Women and Gender Equality Canada's (WAGE) performance for 2019-2020 for transparency purposes.
Requests under the Access to Information Act
Number of requests
Between April 1, 2019 and March 31, 2020, WAGE received forty (40) new requests and carried over seventeen (17) requests from the previous year which were mostly received during the month of March 2019. In addition, the ATIP program received thirty-five (35) consultations requests for consultation from other federal institutions and one (1) consultation from a Canadian organization and processed five (5) Notices of Release from other federal institutions of Canada.
The following chart provides a comparison with previous years of request categories.
Figure 1: Annual comparison of request categories
Text Description
| Request categories | 2017-2018 | 2018-2019 | 2019-2020 |
|---|---|---|---|
| Carried over | 13 | 4 | 17 |
| New requests | 50 | 41 | 40 |
| Consultations | 25 | 42 | 36 |
| Informal requests | 8 | 3 | 0 |
| Notice of Release | 9 | 3 | 5 |
Source of requests
During the fiscal year 2019-2020, Media was the largest group of requesters, followed by the Public, Organizations, and Academia. No requests were receive providing identification for Business (Private Sector) nor declined to identify.
| Source | Number of requests | Percentage |
|---|---|---|
| Public | 6 | 15% |
| Business (Private Sector) | 0 | 0% |
| Media | 32 | 82% |
| Organizations | 0 | 0% |
| Academia | 2 | 5% |
| Decline to Identify | 0 | 0% |
The following chart provides a comparison with previous years of source of requests.
Figure 2: Annual comparison of source of requests
Text Description
| Source | 2017-2018 | 2018-2019 | 2019-2020 |
|---|---|---|---|
| Public | 22% (9) | 13% (3) | 15% (6) |
| Business (Private Sector) | 41% (17) | 8% (2) | 0% (0) |
| Media | 17% (7) | 67% (16) | 82% (32) |
| Organization | 7% (3) | 8% (2) | 0% (0) |
| Academia | 2% (1) | 4% (1) | 5% (2) |
| Decline to Identify | 10% (4) | 0% (0) | 0% (0) |
Informal requests
WAGE did not receive any informal requests for the fiscal year 2019-2020.
Decline to act vexatious, made in bad faith or abuse of right requests
WAGE did not have any requests sent to the Information Commissioner to be approved under section 6 of the Act to decline the process of a request that may be considered to be vexatious, made in bad faith or otherwise an abuse of the right to make a request for access to records for the fiscal year 2019-2020.
Requests closed during the reporting period
Disposition and completion time of requests closed and carried forward
Fifty-two (52) requests were closed during this fiscal year and five (5) requests were carried forward to be completed in fiscal year 2020-2021.
| Category | Number of requests |
|---|---|
| Requests completed | 52 |
| Requests carried forward | 5 |
The following chart provides a comparison with previous years of requests completed and carried forward.
Figure 3: Annual comparison of requests completed and carried forward
Text Description
| Requests | 2017-2018 | 2018-2019 | 2019-2020 |
|---|---|---|---|
| Completed requests | 41 | 24 | 52 |
| Carried over | 4 | 17 | 5 |
Disposition of requests completed
Fifty-two (52) requests were completed during the fiscal year. Twenty-two (22) requests completed with records "all disclosed"; twenty-three (23) requests completed with "disclosed in part"; four (4) requests was completed with "no records exist"; one (1) request was transferred; and two (2) requests were abandoned.
| Category | Number of Requests | Percentage |
|---|---|---|
| All disclosed | 22 | 42% |
| Disclosed in part | 23 | 44% |
| All excluded | 0 | 0% |
| All exempted | 0 | 0% |
| No records exist | 4 | 8% |
| Transferred | 1 | 2% |
| Request abandoned | 2 | 4% |
| Neither confirmed nor denied | 0 | 0% |
| Total | 52 | 100% |
The following chart provides a comparison with previous years of disposition of requests completed.
Figure 4: Annual comparison of request completed by disposition
Text Description
| Disposition of requests | 2017-2018 | 2018-2019 | 2019-2020 |
|---|---|---|---|
| All disclosed | 12 | 0 | 22 |
| Disclosed in part | 23 | 9 | 23 |
| All excluded | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 |
| No records exist | 14 | 2 | 4 |
| Transferred | 0 | 0 | 1 |
| Request abandoned | 1 | 0 | 2 |
| Neither confirmed nor denied | 0 | 0 | 0 |
Extensions
Twenty-four (24) requests had their time limit extended as follows:
| Number of Days | Number of Requests |
|---|---|
| 30 days and under | 3 |
| 31 to 60 days | 18 |
| 61 to 120 days | 3 |
| 121 to 180 days | 0 |
| 181 to 365 days | 0 |
| More than 365 days | 0 |
The following chart provides a comparison with previous years of extensions taken.
The time limits were extended for twenty-four (24) requests; they were extended due to interference with the operations of the department, or external consultations with other government institutions and third party notices, although internal consultations were also contributing factors.
Figure 5: Annual comparison of extensions taken
Text Description
| Completion Time | 2017-2018 | 2018-2019 | 2019-2020 |
|---|---|---|---|
| 30 days or less | 0 | 3 | 3 |
| 31 to 60 days | 2 | 0 | 18 |
| 61 to 120 days | 3 | 2 | 3 |
| 121 to 180 days | 0 | 1 | 0 |
| 181 to 365 days | 0 | 1 | 0 |
| More than 365 days | 0 | 0 | 0 |
Method of access
Access to the relevant documents was given in whole or in part for forty-five (45) requests. Paper copies were provided in two (2) cases and in an electronic format in forty-three (43) cases.
Fees
Net fees collected amounted to $95.00 and represent 19 requests with application fees. The fees waived amounted to $165 and represent 33 requests. These are due to requests with multiple briefing notes and other requests which had several different types of information of interest in the same request.
Reporting on access to information fees for the purpose of the Service Fees Act
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.
With respect to fees collected under the Access to Information Act, the following information is reported in accordance with the requirements of section 20 of the Service Fees Act.
In accordance with the Interim Directive on the Administration of the Access to Information Act, issued on May 5, 2016, and the changes to the Access to Information Act that came into force on June 21, 2019, WAGE waived some fees prescribed by the Act and Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations.
Cost of operating the program for fiscal year 2019-2020: $174,882.
Training and awareness
One (1) formal training activity was provided during the reporting period. Seventy seven (77) requests for advice and guidance were provided during the fiscal year to internal and/or external clients.
Policies, guidelines, procedures and initiatives
The Department recognizes recent challenges in meeting deadlines pertaining to requests made under the Access to Information during the 2019-2020 fiscal period. WAGE has taken steps to address this issue by developing and implementing clear processes and timelines for ATIP requests; hiring additional ATIP officials to increase the capacity of the ATIP team; and offering additional training to other WAGE officials to facilitate and expedite the Department's ATIP responses.
Summary of key issues and action taken on complaints or audits
Applicants have the right to register a complaint with the Office of the Information Commissioner (OIC) regarding any matter relating to the processing of their requests.
The Department received no complaints during fiscal year 2019-2020.
No audits relating to the administration of ATIP legislation were concluded during the reporting period.
Monitoring compliance
A status report of all requests is prepared on a weekly basis for the review and oversight by the Corporate Secretary, and to WAGE's senior management.
Supplemental statistical report on the impact of COVID-19 on the Access to Information Act
In addition to completing the forms for the Statistical Report on the Access to Information Act for 2019-20, institutions were asked to complete a Supplemental Report to help identify the impact of COVID-19 measures on institutional performance for 2019-20 and going forward.
The Department received under the requiring reporting forty (40) requests during the period of 2019-04-01 to 2020-03-13 and no requests were received during the period of 2020-03-14 to 2020-03-31 under the Access to Information Act for 2019-2020.
From the number of requests received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods, thirty-sever (37) requests were closed within the legislated timelines and fifteen (15) requests were closed past the legislated timelines and no requests were received during the period of 2020-03-14 to 2020-03-31 under the Access to Information Act for 2019-2020.
There were five (5) requests received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period and no requests received from 2020-03-14 to 2020-03-31 were carried over to the 2020-2021 reporting period.
Appendix A: Statistical report on the Access to Information Act
Name of institution: Women and Gender Equality Canada
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests under the Access to Information Act
| Category | Number of requests |
|---|---|
| Received during reporting period | 40 |
| Outstanding from previous reporting period | 17 |
| Total | 57 |
| Closed during reporting period | 52 |
| Carried over to next reporting period | 5 |
| Source | Number of requests |
|---|---|
| Media | 32 |
| Academia | 2 |
| Business (private sector) | 0 |
| Organization | 0 |
| Public | 6 |
| Decline to Identify | 0 |
| Total | 40 |
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More Than 365 days | Total |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Note: All requests previously recorded as "treated informally" will not be accounted for in this section only.
Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests
Section 3: Requests closed during the reporting period
| Category | Number of Requests |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Carried over to next reporting period | 0 |
| Disposition of requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More Than 365 days | Total | |
| All disclosed | 7 | 5 | 2 | 8 | 0 | 0 | 0 | 22 |
| Disclosed in part | 2 | 7 | 3 | 8 | 3 | 0 | 0 | 23 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 3 | 0 | 0 | 0 | 1 | 0 | 0 | 4 |
| Request transferred | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Request abandoned | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Decline to act with the approval of the Information Commisioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 15 | 12 | 5 | 16 | 4 | 0 | 0 | 52 |
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 0 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 2 |
| 14(b) | 0 |
| 15(1) | 1 |
| 15(1) - I.A.* | 0 |
| 15(1) - Def.* | 0 |
| 15(1) - S.A.* | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 0 |
| 16(1)(c) | 0 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 1 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 1 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 7 |
| 20(1)(a) | 0 |
| 20(1)(b) | 8 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 3 |
| 20(1)(d) | 0 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 10 |
| 21(1)(b) | 10 |
| 21(1)(c) | 0 |
| 21(1)(d) | 0 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 0 |
| 24(1) | 0 |
| 26 | 0 |
* I.A.: International Affairs, Def.: Defence of Canada, S.A.: Subversive Activities
| Section | Number of Requests |
|---|---|
| 68(a) | 0 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 1 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 4 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 0 |
| 69(1)(g) re (d) | 1 |
| 69(1)(g) re (e) | 4 |
| 69(1)(g) re (f) | 1 |
| 69.1(1) | 0 |
| Paper | Electronic | Other |
|---|---|---|
| 2 | 43 | 0 |
3.5 Complexity
| Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|
| 1,259 | 1,095 | 47 |
| Disposition | Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 22 | 524 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 22 | 249 | 1 | 322 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 46 | 773 | 1 | 322 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 10 | 0 | 0 | 5 | 15 |
| Disclosed in part | 14 | 0 | 0 | 4 | 18 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 1 | 0 | 1 |
| Total | 24 | 0 | 1 | 9 | 34 |
3.6 Closed requests
| Category | Requests closed within legislated timelines |
|---|---|
| Number of requests closed within legislated timelines | 37 |
| Percentage of requests closed within legislated timelines (%) | 71.2 |
3.7 Deemed refusals
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 15 | 2 | 6 | 0 | 7 |
| Number of Days Past Deadline | Number of Requests Past Legislated Timeline Where No Extension Was Taken | Number of Requests Past Legislated Timeline Where an Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 Days | 2 | 4 | 6 |
| 16 to 30 days | 1 | 5 | 6 |
| 31 to 60 days | 0 | 1 | 1 |
| 61 to 120 days | 2 | 0 | 2 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 5 | 10 | 15 |
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 3 | 5 | 2 |
| Disclosed in part | 2 | 0 | 4 | 8 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 2 | 3 | 9 | 10 |
| Length of Extensions | 9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 2 | 0 | 1 | 0 |
| 31 to 60 days | 0 | 2 | 6 | 10 |
| 61 to 120 days | 0 | 1 | 2 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 2 | 3 | 9 | 10 |
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Requests | Amount | Requests | Amount | |
| Application | 19 | $95 | 33 | $165 |
| Other fees | 0 | $0 | 0 | $0 |
| Total | 19 | $95 | 33 | $165 |
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 32 | 706 | 1 | 90 |
| Outstanding from the previous reporting period | 4 | 71 | 0 | 0 |
| Total | 36 | 777 | 1 | 90 |
| Closed during the reporting period | 35 | 750 | 1 | 90 |
| Carried over to next reporting period | 1 | 27 | 0 | 0 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More Than 365 days | Total | |
| Disclose entirely | 8 | 16 | 3 | 2 | 0 | 0 | 0 | 29 |
| Disclose in part | 2 | 0 | 1 | 1 | 0 | 0 | 0 | 4 |
| Exempt entirely | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Exclude entirely | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 8 | 16 | 3 | 2 | 0 | 0 | 0 | 29 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More Than 365 days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 1 | 0 | 0 | 0 | 1 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 1 | 0 | 0 | 0 | 1 |
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | |
| 1 to 15 | 1 | 14 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 14 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | |
| 1 to 15 | 1 | 9 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 6 | 106 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 2 | 74 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 1 | 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 10 | 219 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Section 32 Notice of intention to investigate |
Subsection 30(5) Ceased to investigate |
Section 35 Formal representations |
Section 37 Reports of finding received |
Section 37 Reports of finding containing recommendations issued by the Information Commissioner |
Section 37 Reports of finding containing orders issued by the Information Commissioner |
|---|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 | 0 |
| Section 41 (before June 21, 2019) | Section 42 | Section 44 |
|---|---|---|
| 0 | 0 | 0 |
| Section 41 (after June 21, 2019) | ||||
|---|---|---|---|---|
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
| 0 | 0 | 0 | 0 | 0 |
| Expenditures | Amount |
|---|---|
| Salaries | $146,705 |
| Overtime | $0 |
Goods and Services
|
$28,177 |
| Total | $174,882 |
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.92 |
| Part-time and casual employees | 0.58 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.25 |
| Students | 0.00 |
| Total | 2.75 |
Appendix B: Delegation order
The responsibilities associated with the administration of the Access to Information Act are delegated to departmental officials through a delegation order signed by the Minister of Status of Women, currently Minister for Women and Gender Equality.
| Section of the Act | Powers, Duties and Functions | Head, Minister for Women and Gender Equality | ATIP Coordinator |
|---|---|---|---|
| 7(a) | Notice where access requested | Yes | Yes |
| 8(1) | Transfer to – transfer from institution | Yes | Yes |
| 9 | Extension of time limits | Yes | Yes |
| 11(2), (3), (4), (5), (6) | Additional fees | Yes | Yes |
| 12(2) | Language of access | Yes | Yes |
| 12(3) | Access in an Alternative Format | Yes | Yes |
| 13 | Information obtained in confidence | Yes | Yes |
| 14 | Federal-Provincial affairs | Yes | Yes |
| 15 | International affairs and defense | Yes | Yes |
| 16 | Law enforcement and investigation | Yes | No |
| 17 | Safety of individuals | Yes | No |
| 18 | Economic interests of Canada | Yes | No |
| 19 | Personal information | Yes | Yes |
| 20 | Third party information | Yes | Yes |
| 21 | Advice | Yes | Yes |
| 22 | Testing procedures | Yes | Yes |
| 23 | Solicitor/client privilege | Yes | Yes |
| 24 | Statutory prohibitions | Yes | Yes |
| 25 | Severance | Yes | Yes |
| 26 | Information to be published | Yes | Yes |
| 27(1)(4) | Third party notification | Yes | Yes |
| 28(1)(b) | Give written notice to a third party of the Department's decision to disclose records containing information pertaining to that third party | Yes | Yes |
| 28(2) | Waive the requirement for a written representation by a third party | Yes | Yes |
| 28(4) | Disclose records for which a notice has been issued to a third party of the Department's decision to disclose those records, unless the third party seeks a Court review of the decision under Section 44 | Yes | Yes |
| 29(1) | Disclosure on recommendation of Information Commissioner | Yes | Yes |
| 33 | Advise Information Commissioner of third party involvement | Yes | Yes |
| 35 | Right to make representations | Yes | No |
| 37(4) | Access to be given complainant | Yes | Yes |
| 43(1) | Notice to third party (application to Federal Court) | Yes | Yes |
| 44(2) | Notice to applicant (application to Federal Court by third party) | Yes | Yes |
| 52(2)(3) | Special rules for hearings | Yes | No |
| 69 | Excluded information | Yes | Yes |
| 71(2) | Exempt information severed from manuals | Yes | Yes |
| 77 | Responsibilities conferred on the head of the institution the regulations make under section 77 which are not included above | Yes | Yes |
Appendix C: Supplemental statistical report on the impact of COVID-19 on the Access to Information Act
In addition to completing the forms for the Statistical Reports on the Access to Information Act and Privacy Act for 2019-20, institutions are asked to complete this Supplemental Report to help identify the impact of COVID-19 measures on institutional performance for 2019-20 and going forward. The data requirements for Women and Gender Equality Canada are set out in the following tables.
The following table reports the total number of formal requests received during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
| Category | Number of requests |
|---|---|
| Received from 2019-04-01 to 2020-03-13 | 40 |
| Received from 2020-03-14 to 2020-03-31 | 0 |
| Total | 40 |
The following table reports the total number of requests closed within the legislated timelines and the number of closed requests that were deemed refusals during two periods 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
| Category | Number of requests closed within the legislated timelines | Number of requests closed past the legislated timelines |
|---|---|---|
| Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods | 37 | 15 |
| Received from 2020-03-14 to 2020-03-31 | 0 | 0 |
| Total | 37 | 15 |
The following table reports the total number of requests carried over during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
| Category | Number of requests |
|---|---|
| Requests received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period | 5 |
| Requests received from 2020-03-14 to 2020-03-31 that were carried over to the 2020-2021 reporting period | 0 |
| Total | 5 |
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