Canada–Northwest Territories contribution agreement on crisis hotlines responding to gender-based violence

Between: his Majesty the King in Right of Canada, as represented by the Minister for the Department for Women and Gender Equality and including any person duly authorized to represent it (hereinafter referred to as “WAGE”)

And: the Government of Northwest Territories, as represented by the Minister of Health and Social Services (hereinafter referred to as “The Northwest Territories”)

Hereinafter referred to collectively as the “Parties”

Whereas the Minister for the Department for Women and Gender Equality’s powers, duties and functions include the advancement of equality, including social, economic and political equality, with respect to sex, sexual orientation, and gender identity or expression;

Whereas the mandate of the Government of The Northwest Territories’ Department of Health and Social Services is primarily to promote, protect and provide for the health and well being of the people of the Northwest Territories;

Whereas the Federal Government’s Budget 2021 committed $30 million (to 2025-2026) in temporary funding to the Department for Women and Gender Equality to work with the thirteen provincial and territorial governments to further distribute funding to existing crisis hotlines experiencing a rise in call volumes as a result of the COVID-19 pandemic in their provision of supports to those experiencing gender-based violence (hereinafter referred to as “GBV”) or de-escalation support to those at risk of perpetrating GBV;

Whereas The Northwest Territories provides funding to legally constituted not-for-profit organizations (hereinafter referred to as “eligible organizations”) to support its own network of crisis hotlines responding to GBV and will continue to fund these services within its jurisdiction;

Whereas organizations operating crisis hotlines responding to GBV are addressing the impacts of the COVID-19 pandemic and are adapting and preparing for the delivery of services post-pandemic;

Whereas WAGE wishes to enhance the financial assistance provided by The Northwest Territories to eligible organizations through a contribution pursuant to the Department for Women and Gender Equality’s Women’s Program (hereinafter referred to as the Women’s Program) to The Northwest Territories so that crisis hotlines can serve the urgent needs of more Canadians and offer more robust services, resources, and supports to those experiencing GBV or de-escalation support to those at risk of perpetrating GBV;

And whereas paragraph 4(3)(c) of the federal Department for Women and Gender Equality Act authorizes the Minister for Women and Gender Equality to make grants and contributions, in accordance with the terms and conditions approved by the Treasury Board of Canada, in support of programs undertaken by the Minister.

Therefore, in consideration of their respective obligations set out below, the Parties agree to the following:

1 Purpose of contribution agreement

The purpose of this contribution Agreement (hereinafter referred to as this “Agreement”) is to support eligible organizations providing existing crisis hotlines responding to GBV that are experiencing a rise in call volumes due to the COVID-19 pandemic by agreeing on the term of payments of federal funding intended for these eligible organizations.

2 Definitions

The following expressions, used in this Agreement, shall have the scope defined below:

2.1 “Agreement” shall mean the WAGE-Northwest Territories Contribution Agreement on crisis hotlines responding to GBV delivered by eligible organizations in accordance with the Women’s Program’s Terms and Conditions.

2.2 “Crisis hotline” refers to a dedicated service focused on providing immediate crisis services by phone, text, or chat (through a trained crisis responder) with the intention of providing support to those experiencing GBV or at risk of perpetrating GBV.

2.3 “Fiscal year” means the period commencing on April 1 of any calendar year and terminating on March 31 of the immediately following calendar year.

2.4 “GBV” shall mean violence based on gender norms and unequal power dynamics, perpetrated against someone based on their gender, gender expression, gender identity, or perceived gender. It takes many forms, including physical, economic, sexual, as well as emotional (psychological) abuse.

2.5 “Eligible organizations” are legally constituted not-for-profit organizations providing existing crisis hotlines that respond to GBV, including organizations whose primary mandate is to support those experiencing GBV, and, on an exceptional basis, organizations that have a broader mandate, but address crisis hotline service gaps in a given area or for a specific population group experiencing GBV or at risk of perpetrating GBV.

3 Duration of agreement

3.1 This Agreement shall come into force on the date when all the parties will have signed and shall end on March 31, 2026, unless terminated before then by WAGE or The Northwest Territories in accordance with this Agreement.

3.2 Subject to termination, the agreement covers the activities described in clause 4 for the period commencing on April 1, 2023 and ending on March 31, 2026. Unless otherwise pre-authorized by WAGE, only goods and services rendered within this period shall be considered as eligible expenditures.

3.3 All obligations of The Northwest Territories herein shall, expressly or by their nature, survive termination or expiry of this Agreement, until and unless they are fulfilled or by their nature expire.

4 Use of funds as contribution

4.1 Use of funds

Funding under this Agreement shall not be used to displace existing The Northwest Territories funding to eligible organizations. The Northwest Territories shall use the contributions paid under this Agreement to fund complementary eligible activities as outlined in clause 4.1.1.

4.1.1 Eligible activities

Eligible activities shall include those activities that contribute to and maintain the sustainability of existing crisis hotlines of eligible organizations in addressing the impacts of the pandemic which involves responding to increased call volumes, reaching more Canadians and adapting and preparing for the delivery of services post-pandemic, including:

4.1.2 Capital expenditures

Due to the exceptional situation of the COVID-19 pandemic in Canada, capital expenditures are eligible expenditures for eligible organizations, with the exception of the purchase of land, buildings and vehicles, and the construction of new buildings.

4.2 Ineligible expenditures

4.2.1 Activities outside Canada

Expenditures for activities that take place outside Canada or that deal with a related matter abroad are not eligible for funding under this Agreement.

4.2.2 Administrative expenditures

The Northwest Territories may not submit expenditures under this Agreement for its costs related to the further distribution of funds to eligible organizations.

4.2.3 Costs incurred before a funding decision is made are not eligible.

4.3 The Northwest Territories further distribution of funds to eligible organizations

The Northwest Territories shall take measures to ensure that eligible organizations are bound to observe the provisions of this Agreement to the extent that they are applicable.  The Northwest Territories shall have a written agreement with eligible organizations that sets out the terms and conditions under which The Northwest Territories is providing funding, including providing no more than 20% administrative expenditures to eligible organizations and clear expectations as to the results to be obtained in carrying out the activities being funded.

5 Contribution and conditions  

5.1 Contribution

The maximum contribution by WAGE to The Northwest Territories under this Agreement is $500,000 toward eligible expenditures. 

The Northwest Territories’ annual maximum allocation of funding shall be:

5.2 Payments conditions

5.2.1 After the signing of this Agreement by the Parties:

5.2.2 The Northwest Territories must submit annual reports (clause 6.3) to receive payment for the following fiscal year in accordance with the “Payment and Reporting Schedule” below. The reports must be certified by The Northwest Territories’ authorized representative. Payments are conditional upon receipt and acceptance, by WAGE, of these reports.

5.2.3 Final payment

The final payment, representing the 10% holdback on the 2025/26 payment will be released to The Northwest Territories upon receipt of the 2025/26 report, due March 31, 2026.

5.3  Carry forward

At the request of The Northwest Territories and subject to the approval of WAGE:

6.1 Performance indicators

The Northwest Territories will be expected to participate in the collection of performance (impact) data and program evaluations in accordance with clause 6.

This information will be used by WAGE to report on how federal funding is helping eligible organizations operating crisis hotlines responding to GBV to address the impacts of the COVID-19 pandemic and adapt and prepare for the delivery of services post-pandemic with the ultimate outcomes of better supporting more Canadians experiencing GBV and at risk of perpetrating GBV

The following list of indicators will be used to measure progress on achieving the objectives of the crisis hotlines, as required by the Government of Canada’s Policy on Results.

Mandatory indicators:

1. PI 1 # of organizations that received funding
2. PI 2 Annual amount disbursed to funded organizations
3. PI 3 # of crisis hotlines supported
4. PI 4 # and type of supports provided each year, by hotline (e.g. direct counselling, referrals to other supports, written materials, etc.)
5. PI 5 # of calls received (daily)

Optional indicators:

6. PI 6 # of calls dropped (hang-up) (daily)
7. PI 7 # of additional staff hired
8. PI 8 # of additional hours worked for existing staff
9. PI 9 # of volunteers recruited

In addition to the indicators noted above, crisis hotlines will be required to provide 1 to 3 success stories from funded organizations to showcase the work of the hotlines and highlight what has been achieved with the funding provided.

In addition to the indicators noted above, crisis hotlines will be required to provide 1 to 3 success stories from funded organizations to showcase the work of the hotlines and highlight what has been achieved with the funding provided.

6.2 Preliminary report

The Northwest Territories shall provide WAGE with a preliminary list of eligible organizations to be supported during the period April 1, 2023-March 31, 2024, including the amount proposed to be approved for each organization, in a preliminary report produced no later than 30 days after this Agreement comes into force.

6.3 Annual reporting

The Northwest Territories shall provide WAGE with an annual report for each fiscal year that this Agreement is active by May 31st of the following year, apart from the annual report for fiscal year 2025-2026 which is due on March 31, 2026. The annual report will include:

7   Audit & evaluation

7.1 Audit

The Northwest Territories will ensure that expenditure information presented in the annual report is, in accordance with The Northwest Territories’ standard accounting practices, complete and accurate.

WAGE reserves the right to audit or cause to have audited the accounts and records of The Northwest Territories for a period of up to five years after the end of this Agreement to ensure compliance with the terms and conditions of this Agreement. The scope, coverage and timing of such an audit shall be determined by WAGE and, if conducted, may be carried out by WAGE employees or its representatives. The Northwest Territories shall make available to auditors, in a timely manner, any records, documents and information that the auditors may require.

The Northwest Territories acknowledges that, pursuant to clause 7.1 of the Auditor General Act, R.S.C. (1985), c. A-17 (Reference: http://laws-lois.justice.gc.ca/eng/acts/a-17/page-2.html), the Auditor General of Canada may, at his or her own cost, conduct compliance audits or performance evaluations with respect to this Agreement. The Northwest Territoriesshall cooperate with WAGE and its representatives or agents relative to any such compliance audit or performance evaluation and shall grant same access to The Northwest Territories’ documents, records and premises as required by WAGE or its representatives or agents for purposes of such audit or evaluation. The auditor may, at their discretion, discuss any concerns raised in such compliance audit or performance evaluations with The Northwest Territories and with WAGE. The results may be reported to Parliament in a report of the Auditor General.

.2 Evaluation

As per established policies and processes with respect to program effectiveness, The Northwest Territories will evaluate programs and services receiving funds provided under this Agreement and make public the results of any such evaluations.

The Northwest Territories may be asked to participate in an evaluation by WAGE of the initiatives under this Agreement and agrees to provide information as requested by WAGE during and following this Agreement in order for WAGE to evaluate relevant initiatives under this Agreement. Evaluation results will be made available to the public.

WAGE reserves the right at any time during the term of this Agreement and for a period of up to five years after the end of this Agreement to conduct an evaluation to ensure compliance with the terms and conditions of this Agreement.

8   Visibility and public communications

8.1 WAGE and The Northwest Territories agree to collaborate in the execution of communication activities related to this Agreement. The Parties shall designate communications contacts responsible for implementing coordinated joint communications to the public.

WAGE and The Northwest Territories agree to participate in a joint announcement once the Parties will have signed this Agreement.

All efforts will be made to ensure that public communications related to the joint announcement (multilateral or bilateral), specifically key messages and press releases, shall be approved by the Parties. In the event that one or more provincial or territorial governments are unable to participate jointly in an announcement (multilateral) related to this initiative, the joint announcement should proceed ahead.  Bilateral announcements will be scheduled dependent on mutually agreed scheduling between the Parties.   

All public communications (announcements or promotional material related to the use of funding under this Agreement) shall acknowledge the Government of Canada's financial contribution and, where applicable, shall include a quote from the federal Minister for Women and Gender Equality.

8.2 Individual communications

Notwithstanding clause 8.1, the Parties shall retain the right to fulfill their respective obligations to provide Canadians with information on this Agreement and on the use of funds through their own communication activities after the joint announcement.

9 Official languages requirements

The Northwest Territories must take necessary measures to communicate and provide related services to eligible organizations in English and in French as the case may require in carrying out its obligations pursuant to this Agreement.

10 Intellectual property

Any intellectual property developed as a result of the funding provided under this Agreement shall belong to The Northwest Territories. Annual reports submitted to WAGE under this Agreement do not constitute intellectual property and belong to WAGE.

11 Partnership

The Parties acknowledge that this Agreement does not constitute an association for the purpose of establishing a partnership or joint venture and does not create an agency relationship between WAGE and The Northwest Territories, and that in no way implies any agreement or undertaking to conclude any subsequent agreement.

The Northwest Territories shall not represent itself as being a co-contractor, employee or agent of WAGE in carrying out its obligations pursuant to this Agreement.

12 Amendment

This Agreement may only be amended by the mutual written consent of the Parties.

13 Dispute resolution

13.1 Dispute resolution mechanism

In the event of a dispute arising under the terms and conditions of this Agreement, the Parties agree to make a good-faith attempt to settle the dispute. If a dispute cannot be resolved by the designated officials, the matter shall be referred to, first, the Deputy Minister of the Department for Women and Gender Equality and the Deputy Minister responsible for The Northwest Territories’ Department of Health and Social Services who shall attempt to resolve the dispute. And, second, the federal Minister for Women and Gender Equality and The Northwest Territories Minister responsible for Health and Social Services.

13.2 Termination by WAGE

WAGE may terminate this Agreement at any time by giving at least ninety (90) days of written notice to The Northwest Territories of WAGE’s intention to terminate this Agreement if the terms of this Agreement are breached by The Northwest Territories and the Parties were not able to resolve the issue in dispute under the dispute resolution process pursuant to clause 13.1.

The funding obligations of WAGE shall cease at the end of the notice period.

13.3 Termination by the Northwest Territories

The Northwest Territories may terminate this Agreement at any time by giving at least ninety (90) days of written notice to WAGE of The Northwest Territories’ intention to terminate this Agreement if the terms of this Agreement are breached by WAGE and the Parties were not able to resolve the issue in dispute under the dispute resolution process pursuant to clause 13.1. The funding obligations of WAGE shall cease at the end of the notice period.

13.4 No payments after date of termination

As of the effective date of termination of this Agreement under clause 13.2 or clause 13.3, WAGE shall have no obligation to make any further payments to The Northwest Territories. Subject to the terms and conditions of this Agreement, in the event that funding is terminated under the program, WAGE shall reimburse The Northwest Territories eligible costs incurred up to the end date of that notice period. The funding obligations of WAGE shall cease at the end of the notice period.

14 Reduction/termination of this agreement

14.1 Any payment made under this Agreement is subject to the appropriation of funds by the Parliament of Canada and to the maintenance of the current and forecasted program budget levels. Funding under this Agreement may be reduced or terminated at WAGE’s discretion in response to the government’s annual budget, a parliamentary, governmental, or departmental spending decision, or a restructuring or reordering of the federal mandate and responsibilities that impact on the program under which this Agreement is made.

14.2 In the event of a proposed reduction or termination of the funding of the program under clause 14.1, WAGE may, upon giving The Northwest Territories written notice of ninety (90) days, reduce the funding or terminate this Agreement.

14.3 Subject to the terms and conditions of this Agreement, in the event that funding is terminated under the program, WAGE shall reimburse The Northwest Territories for any eligible costs incurred up to the end date of that notice period. The funding obligations of WAGE shall cease at the end of the notice period.

15 General provisions

15.1 No current or former federal public servant or federal public office holder who is not in compliance with the provisions of the Conflict of Interest Act, S.C. 2006, c.9 (Reference: https://laws-lois.justice.gc.ca/eng/acts/c-36.65/page-1.html), with the Values and Ethics Code for the Public Sector and the Policy on Conflict of Interest and Post-Employment (Reference: http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049,http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25178), members of the House of Commons or Senator who is not in compliance with the Conflict of Interest Code for Members of the House of Commons (Reference: https://www.ourcommons.ca/procedure/standing-orders/Appa1-e.html) or the Conflict of Interest Code for Senators (Reference: http://sen.parl.gc.ca/seo-cse/Eng/Code-e.html), or anyone else bound by other values and ethics codes applicable to government or specific recipients, shall derive a direct benefit from this Agreement, unless the provision or receipt of the benefit is in compliance with the legislation or codes.

15.2 This Agreement shall constitute the entire Agreement between the Parties relating to its subject matter.

15.3 This Agreement shall be interpreted in accordance with the laws in force in The Northwest Territories.

15.4 If, for any reason, a provision of this Agreement that does not constitute a fundamental condition thereof is deemed to be void or unenforceable, in whole or in part, that provision shall be considered severable and shall be struck from this Agreement; however, all other terms and conditions thereof shall continue to be valid and enforceable.

15.5 The Parties acknowledge that WAGE is subject to the Access to Information Act, R.S. 1985, c. A-1, and the Privacy Act, R.S., 1985, c. P-21 and acknowledges that WAGE may be required to disclose information under those Acts.

15.6 The Parties acknowledge that The Northwest Territories is subject to the Access to Information and Protection of Privacy Act, SNWT 1994, c 20 and acknowledges that the Northwest Territories may be required to disclose information under that Act. 

15.7 Both Parties acknowledge that the other Party may make this Agreement public along with any reports, audits, evaluations or other documents produced in connection with this Agreement and any information contained in them. Both Parties shall ensure that any public disclosure respects all requirements to protect personal information and third-party information.

16 Notice

16.1 Any notice, information or document required under this Agreement shall be deemed given if it is sent by email. Any notice sent by email shall be deemed to have been received one working day after it is sent.

16.2 Notices or communications addressed to WAGE shall be sent to the following address:

Department for Women and Gender Equality
P.O. Box 8097, Station T, CSC
Ottawa (Ontario)
K1G 3H6

Attention:
Lorraine (Loma) Gill
Regional Director, Pacific Region
Tel: 1-(877) 413-4788
Email: CFC.infopacific.SWC@cfc-swc.gc.ca

16.3 Notices or communications addressed to the Northwest Territories shall be sent to the following address:

Sara Chorostkowski
Assistant Deputy Minister – Programs
Department of Health and Social Services
PO Box 1320, 5015 49 Street, Yellowknife NT, X1A 2L9

Signatures

In witness whereof, the Parties have signed this Agreement,

Signed on behalf of WAGE at Toronto this 11th day of April 2023.
Marci Ien
Minister for Women and Gender Equality 

Signed on behalf of the Northwest Territories at Yellowknife this 23rd day of March 2023.
Julie Green
Minister, Health and Social Services