Concurrence letter guidance and sample

Change of Minister or Government

When a new minister is appointed or a minister is reassigned, pending submissions signed by the outgoing minister will be cancelled unless affirmed by the incoming minister. To affirm a submission, the incoming minister must provide a letter to the President of the Treasury Board noting the exact title of the submission and his or her continued approval. An unaffirmed TB submission will be cancelled; the original will be retained by the Treasury Board Submission Centre, and the copies will be returned to the organization.

If the government changes, all copies of pending submissions signed by the former minister (or ministers) are returned to the organization, along with instructions on how to resubmit. The Treasury Board Submission Centre retains the originals.

Sample letter

The Sample letter is available as a downloadable format:

The Honourable [enter Minister’s name]
[enter Minister’s House of Commons address]
Ottawa, Ontario
K1A 0A6
[Date]

The Honourable [TB President’s Name]
President of the Treasury Board
90 Elgin Street
Ottawa, Ontario K1A0R5

Subject: [TB Submission Subject]

Dear Colleague,

The purpose of this letter is to confirm my approval for the Treasury Board submission related to [TB Submission Subject] that was signed by the previous Minister to be submitted for consideration.

Sincerely,

The Honourable [Minister’s Name], P.C., M.P.