2021 Staffing and Non-Partisanship Survey

Target population

The Staffing and Non-Partisanship Survey seeks participation from public service employees in federal departments and agencies that fall under the Public Service Employment Act. The survey also seeks participation from members of the Royal Canadian Mounted Police and Canadian Armed Forces who have civilian direct reports employed under the act.

Survey design

The survey questionnaire was developed in coordination with the survey sponsor, the Public Service Commission of Canada. The content covers 2 main themes: departmental staffing practices and policies, and political non-partisanship of the federal public service.

Individual cognitive interviews conducted by the Questionnaire Design Resource Centre of Statistics Canada were used to test the survey content. A total of 24 virtual interviews (12 in English and 12 in French) were completed. They were conducted with supervisors and managers, staffing advisors and employees from several departments and agencies. Participants were asked to go through the questionnaire on a computer screen and to discuss their impressions of the questionnaire.

Sampling

This survey is a census with a cross-sectional design.

The sampling unit is the employee.

The survey frame is made up of all in-scope employees who were on the November 2020 Public Services and Procurement Canada’s Incumbent File and all members of the Canadian Armed Forces and the Royal Canadian Mounted Police who had at least 1 civil employee reporting to them.

Since the contact information (email address) of federal employees is not available in the Incumbent File, the Public Service Commission of Canada contacted the 76 federal departments and agencies in-scope for the survey to request a current list of their employees with email, which enabled Statistics Canada to assemble the survey frame.

Data sources

Data collection for this reference period: March 16, 2021, to May 14, 2021

Responding to this survey was voluntary.

Data was collected directly from survey respondents.

Each person in the survey frame was contacted by email and invited to complete an electronic questionnaire on the Statistics Canada website. Some employees without a work email address were invited to participate in the survey by using an anonymous portal.

During collection, reminder emails were sent on a regular basis to participants who did not submit their completed electronic questionnaire.

View the questionnaire.

Error detection

Several consistency edits were carried out on the survey data file. These edits were primarily to ensure consistency between occupational groups and levels and departments/agencies, and between the age of the respondent and the years working in their department or agency, work unit or as a staffing advisor or manager.

Imputation

This methodology type does not apply to this statistical program.

Estimation

When there are people who were invited to participate in the survey but did not respond, the principle behind estimation is that each respondent represents (in addition to themselves) the other people not responding. For example, if we obtain a 50% response rate, each person in the sample represents 2 people. The number of people represented by a given respondent is usually known as the weight or weighting factor.

The Staffing and Non-Partisanship Survey is a survey of individuals, and the analytic files contain questionnaire responses and associated information from the respondents.

A weighting factor is available on the microdata file. This is the basic weighting factor for analysis at the employee level, used to calculate estimates of the number of employees having 1 or several given characteristics.

In addition to the estimation weights, bootstrap weights have been created for the purpose of design-based variance estimation.

Quality evaluation

Rigorous quality assurance mechanisms are applied at all stages of the statistical process, including questionnaire design, data collection and data processing.

Disclosure control

Statistics Canada is prohibited by law from releasing any data which would divulge information obtained under the Statistics Act that relates to any identifiable person, business or organization without the prior knowledge or the consent in writing of that person, business or organization. Various confidentiality rules are applied to all released or published data to prevent the publication or disclosure of any information deemed confidential. If necessary, data was suppressed to prevent direct or residual disclosure of identifiable data.

Revisions and seasonal adjustment

This methodology type does not apply to this statistical program.

Data accuracy

Estimates of the sampling variability of estimates can be produced with the bootstrap method using bootstrap weights that have been created for this survey. The bootstrap method was used to estimate the sampling variability for all the estimates.

The sample error is quantified by the coefficient of variation with the following guidelines:

• 16.5% and below: acceptable estimate
• 16.6% to 33.3%: marginal estimate, with cautionary note
• Above 33.3%: unacceptable estimate

• General information

  The first few questions ask for general information on your work and workplace.

  Q5. Do you currently work for the following organization?

  • 1: Yes
  • 2: No

  Q10. For which organization are you currently working?

  (list of organizations)

  Q11. For which organization are you currently working? (for example, Health Canada, Natural Resources Canada, Transport Canada)

  (text box)

  Q20. Are you currently a full-time member of the Regular Force of the Canadian Armed Forces (CAF)?

  • 1: Yes
  • 2: No

  Q25. Are you currently a member of the Royal Canadian Mounted Police (RCMP)?

  • 1: Yes
  • 2: No

  Q30. Were you a manager or supervisor at any time between March 16, 2020 and March 15, 2021?

  • 1: Yes
  • 2: No

  Q35A. Indicate your current occupational group and level.

  Occupational group:

  • 1: AB
  • 2: AC
  • 5: AG
  • 6: AI
  • 7: AO
  • 10: AR
  • 11: AS
  • 14: AU
  • 15: BI
  • 16: CH
  • 21: CM
  • 22: CO
  • 23: CR
  • 24: CS
  • 25: CX
  • 26: DA
  • 27: DD
  • 28: DE
  • 30: DM
  • 31: DS
  • 33: EC
  • 35: ED
  • 36: EG
  • 37: EL
  • 38: EN
  • 40: EU
  • 41: EX
  • 43: FB
  • 44: FI
  • 45: FO
  • 46: FR
  • 47: FS
  • 49: GL
  • 52: GS
  • 53: GT
  • 54: HP
  • 55: HR
  • 57: HS
  • 60: IS
  • 61: LA
  • 62: LC
  • 64: LI
  • 66: LP
  • 67: LS
  • 68: MA
  • 69: MD
  • 70: MG
  • 73: MT
  • 74: NB
  • 75: ND
  • 76: NU
  • 77: OE
  • 78: OM
  • 79: OP
  • 82: PC
  • 83: PE
  • 84: PG
  • 85: PH
  • 86: PI
  • 88: PM
  • 90: PO
  • 92: PR
  • 93: PS
  • 95: PY
  • 97: RE
  • 101: RO
  • 103: SC
  • 104: SE
  • 105: SG
  • 107: SO
  • 110: SR
  • 111: ST
  • 112: SW
  • 114: TI
  • 116: TR
  • 118: UT
  • 119: VM
  • 120: WP
  • 121: Student
  • 122: Other

  Q35B. Indicate your current occupational group and level.

  Level:

  • 0: 00
  • 1: 01
  • 2: 02
  • 3: 03
  • 4: 04
  • 5: 05
  • 6: 06
  • 7: 07
  • 8: 08
  • 9: 09
  • 10: 10
  • 11: 11
  • 12: 12
  • 13: 13
  • 14: 14
  • 15: 15
  • 16: 16
  • 17: 17
  • 18: 18
  • 19: 19
  • 20: 20

  Q40. In total, how many years have you been at your current group and level?

  • 1: Less than a year
  • 2: 1 year to less than 3 years
  • 3: 3 years to less than 5 years
  • 4: 5 years to less than 10 years
  • 5: 10 years or more

  Q45. Were you a staffing advisor at any time between March 16, 2020 and March 15, 2021?

  • 1: Yes
  • 2: No

• Hiring managers

  The following section examines your role as a manager or supervisor between March 16, 2020 and March 15, 2021.

  Q10. Between March 16, 2020, and March 15, 2021, in your role as manager or supervisor, did you hire, or attempt to hire, any indeterminate or term employees meant to report to you?

  • 1: Yes
  • 2: No

  Q15. Thinking about the appointment processes that you undertook between March 16, 2020 and March 15, 2021, to what extent do you agree with the following statements?

  1. I was able to recruit the staff I needed to carry out day-to-day operations during the COVID-19 pandemic.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. I was able to recruit the staff I needed to address the COVID-19 response.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. The use of virtual interviews allowed me to evaluate candidates efficiently when conducting staffing processes.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. The appointees meet the performance expectations of the positions for which they were hired.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  5. I felt comfortable explaining staffing decisions to my employees.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  6. I felt pressure to select a particular candidate.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q25. You previously reported that you [agree to a minimal extent/agree to a moderate extent/agree to a great extent/] with the statement "I felt pressure to select a particular candidate".
  From whom did you experience this pressure?

  • 1: Individuals with authority over me
  • 2: Co-workers
  • 3: Individuals working for me
  • 4: Individuals from other departments or agencies
  • 5: Individuals from outside the government
  • 6: Selection board members
  • 7: Other people

  The following questions examine your relationship with the staffing advisors in your organization, and the degree or quality of support you feel they provided you.

  Q30. To what extent do you agree with the following statements regarding the staffing services you received between March 16, 2020 and March 15, 2021?

  1. Staffing advisors in my organization provided me with useful staffing advice.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. Staffing advisors in my organization acted proactively to help me fill positions with the appointees I needed during the COVID-19 pandemic.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. During the COVID-19 pandemic, staffing advisors in my organization provided me with the support and flexibilities I needed to meet my staffing needs.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. Staffing advisors in my organization were able to adapt effectively to a virtual staffing environment.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  5. Overall, I am satisfied with the staffing services I have received from my organization.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q35. In which of the following areas did you feel the information provided to you by the staffing advisors assigned to your appointment processes was not useful?

  • 1: Aligning your staffing needs with the priorities of your organization's Human Resources plan or People Management plan
  • 2: Consideration of persons with a priority entitlement
  • 3: Assessment accommodations for candidates in a virtual environment due to the COVID-19 pandemic
  • 4: Employment equity considerations
  • 5: Accessibility, diversity and inclusion
  • 6: Establishing the area of selection in a virtual environment due to the COVID-19 pandemic
  • 7: Establishing the merit criteria
  • 8: Assessment tools or methods to be used to evaluate candidates remotely due to the COVID-19 pandemic
  • 9: Finding new approaches to staffing
  • 10: Existing pools of candidates within your organization
  • 11: Public Service Commission (PSC) recruitment programs (i.e., Federal Student Work Experience Program (FSWEP), Post-Secondary Co-Operative Education and Internship Program (CO-OP), Post-Secondary Recruitment Program (PSR), Recruitment of Policy Leaders Program (RPL))
  • 12: Other areas

• Managers

  The following questions examine your views on the staffing policies and practices in place within your organization.

  Q3A. Do you currently have sub-delegated authority by your deputy head to make appointments to and within your organization?

  • 1: Yes
  • 2: No

  Q3B. In total, how many years have you had sub-delegated authority?

  • 1: Less than a year
  • 2: 1 year to less than 3 years
  • 3: 3 years to less than 5 years
  • 4: 5 years to less than 10 years
  • 5: 10 years or more

  Q10. Over the last 2 years, to what extent were you able to exercise your judgement or managerial discretion when making staffing decisions?

  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q15. To what extent do you agree with the following statements?

  1. I understand my organization's policies with respect to staffing.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. Over the last 2 years, staffing has improved within my organization.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. Over the last 2 years, staffing within my organization has been simplified.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. Within my organization, the process to staff a position is burdensome.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  5. Staffing options available to me within my organization allow me to address my staffing needs as quickly as required.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  6. Staffing options available to me within my organization provide me the flexibility to appoint persons who are a good fit within my work unit.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  7. Persons with a priority entitlement are a valuable source of qualified candidates.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  8. I understand the provisions that help veterans gain employment in the federal public service.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q20. You previously reported that you [agree to a moderate extent/agree to a great extent/] with the statement "Within my organization, the process to staff a position is burdensome".

  Indicate the reasons why.

  • 1: Too much paperwork
  • 2: Too many approval stages
  • 3: Too many people involved
  • 4: The priority clearance process takes too much time
  • 5: Inadequate staffing advice
  • 7: Too many candidates to assess
  • 8: Inadequate screening tools
  • 9: Developing assessment tools takes too much time
  • 10: Not enough staffing support
  • 11: Other reasons

  Q25. You previously reported that you [do not at all agree/agree to a minimal extent] with the statement "Persons with a priority entitlement are a valuable source of qualified candidates".

  Indicate the reasons why.

  • 1: Persons with a priority entitlement do not possess the essential qualifications
  • 2: Persons with a priority entitlement require additional training in order to get up to speed
  • 3: I have a preferred candidate in mind
  • 4: Persons with a priority entitlement do not want to relocate for a position
  • 5: Other reasons

  The following questions examine your relationship with the staffing advisors in your organization, and the degree or quality of support you feel they provided you.

  Q30. To what extent do you agree with the following statements regarding the staffing services you received between March 16, 2020 and March 15, 2021?

  1. Staffing advisors in my organization provided me with useful staffing advice.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. Staffing advisors in my organization acted proactively to help me fill positions with the appointees I needed during the COVID-19 pandemic.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. During the COVID-19 pandemic, staffing advisors in my organization provided me with the support and flexibilities I needed to meet my staffing needs.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. Staffing advisors in my organization were able to adapt effectively to a virtual staffing environment.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  5. Overall, I am satisfied with the staffing services I have received from my organization.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q35. In which of the following areas did you feel the information provided to you by the staffing advisors assigned to your appointment processes was not useful?

  • 1: Aligning your staffing needs with the priorities of your organization's Human Resources plan or People Management plan
  • 2: Consideration of persons with a priority entitlement
  • 3: Assessment accommodations for candidates in a virtual environment due to the COVID-19 pandemic
  • 4: Employment equity considerations
  • 5: Accessibility, diversity and inclusion
  • 6: Establishing the area of selection in a virtual environment due to the COVID-19 pandemic
  • 7: Establishing the merit criteria
  • 8: Assessment tools or methods to be used to evaluate candidates remotely due to the COVID-19 pandemic
  • 9: Finding new approaches to staffing
  • 10: Existing pools of candidates within your organization
  • 11: Public Service Commission (PSC) recruitment programs (i.e., Federal Student Work Experience Program (FSWEP), Post-Secondary Co-Operative Education and Internship Program (CO-OP), Post-Secondary Recruitment Program (PSR), Recruitment of Policy Leaders Program (RPL))
  • 12: Other areas

• Staffing advisors

  This section examines your role as a staffing advisor within your current organization.

  Q5. To what extent do you agree with the following statements?

  1. My organization was able to recruit the staff needed to carry out day-to-day operations during the COVID-19 pandemic.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. My organization was able to recruit the staff needed to address the COVID-19 response.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. Hiring managers are open to considering persons with a priority entitlement when staffing positions.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. During the COVID-19 pandemic, overall, I was confident in my ability to provide managers with useful staffing advice.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q10. Between March 16, 2020 and March 15, 2021, did any of your clients (hiring managers) seek your strategic input regarding available options in each of the following areas?

  1. Aligning the managers' staffing needs with the priorities of your organization's Human Resources plan or People Management plan
  • 1: Yes
  • 2: No
  2. Consideration of persons with a priority entitlement
  • 1: Yes
  • 2: No
  3. Assessment accommodations for candidates in a virtual environment due to the COVID-19 pandemic
  • 1: Yes
  • 2: No
  4. Employment equity considerations
  • 1: Yes
  • 2: No
  5. Accessibility, diversity and inclusion
  • 1: Yes
  • 2: No
  6. Establishing the area of selection in a virtual environment due to the COVID-19 pandemic
  • 1: Yes
  • 2: No
  7. Establishing the merit criteria
  • 1: Yes
  • 2: No
  8. Assessment tools or methods to be used to evaluate candidates remotely due to the COVID-19 pandemic
  • 1: Yes
  • 2: No
  9. Finding new approaches to staffing
  • 1: Yes
  • 2: No
  10. Existing pools of candidates within your organization
  • 1: Yes
  • 2: No
  11. Public Service Commission recruitment programs
  • 1: Yes
  • 2: No

  Q15. Between March 16, 2020 and March 15, 2021, to what extent did the input provided to your clients (hiring managers) in each of the following areas influence their staffing actions?

  1. Aligning the managers' staffing needs with the priorities of your organization's Human Resources plan or People Management plan
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  2. Consideration of persons with a priority entitlement
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  3. Assessment accommodations for candidates in a virtual environment due to the COVID-19 pandemic
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  4. Employment equity considerations
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  5. Accessibility, diversity and inclusion
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  6. Establishing the area of selection in a virtual environment due to the COVID-19 pandemic
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  7. Establishing the merit criteria
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  8. Assessment tools or methods to be used to evaluate candidates remotely due to the COVID-19 pandemic
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  9. Finding new approaches to staffing
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  10. Existing pools of candidates within your organization
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  11. Public Service Commission recruitment programs
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know

• Perceptions of staffing

  The following questions examine your perceptions of staffing in general, from the perspective of an employee, between March 16, 2020 and March 15, 2021.

  Q5. From the perspective of an employee, to what extent do you agree with the following statements regarding staffing practices within your organization?

  1. During the COVID-19 pandemic, job opportunities were well communicated to employees in my organization.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  2. I am aware of the deputy head's expectations regarding the use of advertised and non-advertised processes when staffing positions.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know

  Q10. To what extent do you agree with the following statements regarding staffing practices within your current work unit?

  1. Within my work unit, staffing activities are carried out in a transparent way.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  2. Within my work unit, I believe that we hire people who can do the job.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  3. Newly appointed employees are a good fit within my work unit.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  4. Within my work unit, appointments depend on who you know.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  5. My manager keeps me informed of staffing decisions involving my work unit.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  6. Within my work unit, the advertised job requirements reflect those of the position to be filled.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  7. Within my work unit, the process of selecting a person for a position is done fairly.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know
  8. During the COVID-19 pandemic, I am satisfied with how staffing activities were conducted in my work unit.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6: Don’t know

  Q15. You previously indicated that you [do not at all agree/agree to a minimal extent/agree to a moderate extent/agree to a great extent/] with the statement "Within my work unit, the process of selecting a person for a position is done fairly".

  Briefly outline your reasons here:

  (text box)

  Q20. Between March 16, 2020 and March 15, 2021, did you act in a position for a period of 4 months or longer?

  • 1: Yes
  • 2: No, I did not have any opportunity to act
  • 3: No, I had the opportunity but decided not to act

  Q25. Between March 16, 2020 and March 15, 2021, did you participate in an advertised staffing process for a promotion?

  • 1: Yes
  • 2: No

  Q30. Why did you not participate in a process for a promotion between March 16, 2020 and March 15, 2021?

  • 1: I am satisfied with my current group and level
  • 2: I want to maintain my work-life balance
  • 3: I have not been at my current group and level for a long time
  • 4: No promotion opportunities were available
  • 5: I am retiring shortly
  • 6: I have no interest in moving to a management or executive position
  • 7: I am not geographically mobile
  • 8: Advertised positions were meant for specific persons
  • 9: I did not meet the language requirements for the positions
  • 10: I did not meet the essential qualifications for the positions (for example, education, knowledge, experience)
  • 11: I was concerned that my current accommodation measures may not be accepted in a new position
  • 12: Application process is burdensome
  • 13: Staffing processes take too long to complete
  • 14: I do not believe that staffing processes are fair
  • 15: I was concerned that I may not be successful
  • 16: I was concerned that my pay would be affected by issues with the Phoenix pay system
  • 17: Circumstances related to the COVID-19 pandemic
  • 18: Other reasons

  Q35. Other than for a promotion, did you participate in an advertised staffing process between March 16, 2020 and March 15, 2021?

  • 1: Yes
  • 2: No

  Q38. Did any of the staffing activities in which you participated result in the following?

  1. You participated, as a candidate, in virtual interviews
  • 1: Yes
  • 2: No
  • 3: The process is still ongoing
  2. You were placed in a pool of candidates
  • 1: Yes
  • 2: No
  • 3: The process is still ongoing
  3. You received an offer of appointment
  • 1: Yes
  • 2: No
  • 3: The process is still ongoing

  Q40. To what extent did the virtual interviews in which you participated provide you with the opportunity to demonstrate your qualifications?

  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5:  Don’t know

  Q43. Overall, to what extent were you satisfied with your experience with virtual interviews in comparison to in-person interviews?

  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Not applicable
  • 6:  Don’t know

  Q50A. Between March 16, 2020 and March 15, 2021, as part of a staffing process or second language evaluation, did you request any assessment accommodations?

  • 1: Yes
  • 2: No

  Q50B. Were any assessment accommodations provided?

  • 1: Yes
  • 2: No

  Q55. To what extent were you satisfied with the assessment accommodations provided?

  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent

  Q60. To what extent are you aware of the following mechanisms, should you have concerns regarding an appointment process?

  1. Contacting the Public Service Commission to request an investigation into an appointment process
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  2. Contacting your organization's deputy head to request an investigation into an appointment process
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  3. Filing a staffing complaint with the Federal Public Sector Labour Relations and Employment Board
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent

  Q65A. Would you ever consider using one of these mechanisms, if you suspected irregularities in an appointment process?

  • 1: Yes
  • 2: No

  Q65B. Would you ever consider using one of these mechanisms, if you suspected irregularities in an appointment process?

  Why not?

  • 1: Fear of reprisal
  • 2: Would take too long
  • 3: Formal processes are too complicated
  • 4: Concerned about confidentiality of information provided
  • 5: Mechanisms are not independent or not transparent
  • 6: Do not believe it would make a difference
  • 7: Would prefer to use an informal process
  • 8: Other reasons

• Political activities and non-partisanship

  The following questions examine political activities and non-partisanship, including public servants' understanding of their rights and responsibilities, and their perception of the relative political neutrality of their work environment.

  Q5. To what extent do you agree with the following statements regarding political activities and non-partisanship?

  1. I am aware of my legal rights and responsibilities for engaging in political activities.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  2. If I wanted to seek nomination or become a candidate in a federal, provincial, territorial or municipal election, I am aware of my responsibilities as a public servant.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  3. I know enough to provide guidance and answers to my employees regarding their engagement in political activities.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  4. I understand my responsibilities to be politically impartial in carrying out my duties as a public servant.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  5. My organization keeps me informed of my responsibilities to be politically impartial in carrying out my duties.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  6. In my work unit, employees carry out their duties as public servants in a politically impartial manner.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know
  7. I am aware that expressing my political views on social media may impact my ability to remain politically impartial or to be perceived as impartial when carrying out my public service duties.
  • 1: Not at all
  • 2: To a minimal extent
  • 3: To a moderate extent
  • 4: To a great extent
  • 5: Don't know

  Q10. Between March 16, 2020 and March 15, 2021, other than voting or seeking political candidacy, did you engage in any political activities?

  • 1: Yes
  • 2: No

• Labour

  The following questions ask for general information that will be used to better understand the survey results.

  To ensure confidentiality, please be advised that your responses will be grouped with those of other respondents in your organization.

  Individual responses and results for very small groups are never published.

  Q10. What is your current employee status?

  • 1: Indeterminate (permanent) (i.e., no fixed end date)
  • 2: Seasonal
  • 3: Term
  • 4: Casual
  • 5: Student
  • 6: Contracted via a temporary help services agency
  • 7: Governor in council appointee
  • 8: Other (for example, ministers' exempt staff)

  Q15. Are you a person with a priority entitlement?

  • 1: Yes
  • 2: No

  Q20. Regardless of where you currently work physically, in which region, province or territory do you officially report for work?

  • 1: National Capital Region (NCR)
  • 2: Ontario (excluding the NCR)
  • 3: Quebec (excluding the NCR)
  • 4: Newfoundland and Labrador
  • 5: Prince Edward Island
  • 6: Nova Scotia
  • 7: New Brunswick
  • 8: Manitoba
  • 9: Saskatchewan
  • 10: Alberta
  • 11: British Columbia
  • 12: Yukon
  • 13: Northwest Territories
  • 14: Nunavut
  • 15: Outside of Canada

• Education

  Q5. What is the highest certificate, diploma or degree that you have completed?

  • 1: Less than high school diploma or its equivalent
  • 2: High school diploma or a high school equivalency certificate
  • 3: Trades certificate or diploma
  • 4: College, CEGEP or other non-university certificate or diploma (other than trades certificates or diplomas)
  • 5: University certificate or diploma below the bachelor's level
  • 6: Bachelor's degree (for example, B.A., B.A. (Hons), B.Sc., B.Ed., LL.B.)
  • 7: University certificate, diploma or degree above the bachelor's level

• Years of service

  Q5. How long have you been part of your current work unit?

  • 1: Less than 6 months
  • 2: 6 months to less than 1 year
  • 3: 1 year to less than 3 years
  • 4: 3 years to less than 5 years
  • 5: 5 years or more

  Q10. In total, how many years have you been working in your current department or agency?

  • 1: Less than a year
  • 2: 1 year to less than 3 years
  • 3: 3 years to less than 5 years
  • 4: 5 years to less than 10 years
  • 5: 10 years or more

  Q15. In total, how many years have you been working in the federal public service?

  • 1: Less than a year
  • 2: 1 year to less than 3 years
  • 3: 3 years to less than 10 years
  • 4: 10 years to less than 20 years
  • 5: 20 years to less than 30 years
  • 6: 30 years or more

  Q25. In total, how long have you supervised federal public service employees?

  • 1: Less than a year
  • 2: 1 year to less than 5 years
  • 3: 5 years to less than 10 years
  • 4: 10 years or more

  Q30. In total, how long have you been a staffing advisor within the federal public service?

  • 1: Less than a year
  • 2: 1 year to less than 5 years
  • 3: 5 years to less than 10 years
  • 4: 10 years or more

• Age

  Q35. What is your age group?

  • 1: 24 years or under
  • 2: 25 to 29 years
  • 3: 30 to 34 years
  • 4: 35 to 39 years
  • 5: 40 to 44 years
  • 6: 45 to 49 years
  • 7: 50 to 54 years
  • 8: 55 to 59 years
  • 9: 60 years or over

• Gender

  Q10. What is your gender? Is it:

  • 1: Male
  • 2: Female
  • 3: Or please specify

• First official language

  Q5. What is your first official language?

  • 1: English
  • 2: French

• Indigenous identity

  Q1. Are you First Nations, Métis or Inuk (Inuit)? Would you say:

  • 1: No, not First Nations, Métis, or Inuk (Inuit)
  • 2: Yes, First Nations (North American Indian)
  • 3: Yes, Métis
  • 4: Yes, Inuk (Inuit)

• Sociodemographic characteristics

  Q5. The following question collects information in accordance with the Employment Equity Act and its Regulations and Guidelines to support programs that promote equal opportunity for everyone to share in the social, cultural, and economic life of Canada.

  Are you:

  • 1: White
  • 2: South Asian (for example, East Indian, Pakistani, Sri Lankan)
  • 3: Chinese
  • 4: Black
  • 5: Filipino
  • 6: Arab
  • 7: Latin American
  • 8: Southeast Asian (for example, Vietnamese, Cambodian, Laotian, Thai)
  • 9: West Asian (for example, Iranian, Afghan)
  • 10: Korean
  • 11: Japanese
  • 12: Other

• Demographic information section

  Apart from the opportunity to provide comments at the end, this is the last section of the survey. In order to ensure that a consistent approach is adopted to measure disability between surveys, the health/disability questions that follow are aligned with those used by Statistics Canada in their Canadian Survey on Disability. This is also the same definition of Persons with Disabilities used to calculate revised workforce availability estimates, which are used as benchmarks to measure employment equity for the public service.

  The questions also allow for a better understanding of the disability types encountered by the public service population, including the severity of the disabilities and the impact these disabilities may have on daily life. The information collected will help the Public Service Commission of Canada ensure that its policies, programs and practices are responsive to the public service population it serves.

  Given that the survey is administered under the authority of the Statistics Act ensures that the information provided is kept strictly confidential. Results will never be released in a format that can be traced back to a survey respondent.

• Activities of daily living

  The following questions are about difficulties you may have doing certain activities. Only difficulties or long-term conditions that have lasted or are expected to last for six months or more should be considered.

  Q1. Do you have any difficulty seeing?

  Would you say:

  • 1: No
  • 2: Sometimes
  • 3: Often
  • 4: Always
  • 5: Don’t know

  Q2. Do you wear glasses or contact lenses to improve your vision?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q3. [With your glasses or contact lenses, which/Which] of the following best describes your ability to see?

  Would you say:

  • 1: No difficulty seeing
  • 2: Some difficulty seeing
  • 3: A lot of difficulty seeing
  • 4: You are legally blind
  • 5: You are blind
  • 6: Don’t know

  Q4. How often does this [difficulty seeing/seeing condition] limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q5. Do you have any difficulty hearing?

  Would you say:

  • 1: No
  • 2: Sometimes
  • 3: Often
  • 4: Always
  • 5: Don’t know

  Q6. Do you use a hearing aid or cochlear implant?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q7. [With your hearing aid or cochlear implant, which/Which] of the following best describes your ability to hear?

  Would you say:

  • 1: No difficulty hearing
  • 2: Some difficulty hearing
  • 3: A lot of difficulty hearing
  • 4: You cannot hear at all
  • 5: You are Deaf
  • 6: Don’t know

  Q8. How often does this [difficulty hearing/hearing condition] limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q9. Do you have any difficulty walking, using stairs, using your hands or fingers or doing other physical activities?

  Would you say:

  • 1: No
  • 2: Sometimes
  • 3: Often
  • 4: Always
  • 5: Don’t know

  The following questions are about your ability to move around, even when using an aid such as a cane.

  Q10. How much difficulty do you have walking on a flat surface for 15 minutes without resting?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Q11. How much difficulty do you have walking up or down a flight of stairs, about 12 steps without resting?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Q12. How often [does this difficulty walking/does this difficulty using stairs/do these difficulties] limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q13. How much difficulty do you have bending down and picking up an object from the floor?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Q14. How much difficulty do you have reaching in any direction, for example, above your head?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Q15. How often [does this difficulty bending down and picking up an object/does this difficulty reaching/do these difficulties] limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q16. How much difficulty do you have using your fingers to grasp small objects like a pencil or scissors?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Q17. How often does this difficulty using your fingers limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  The following questions are about pain due to a long-term condition that has lasted or is expected to last for six months or more.

  Q18. Do you have pain that is always present?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q19. Do you [also] have periods of pain that reoccur from time to time?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q20. How often does this pain limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q21. When you are experiencing this pain, how much difficulty do you have with your daily activities?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do at all
  • 5: Don’t know

  Please answer only for difficulties or long-term conditions that have lasted or are expected to last for six months or more.

  Q22. Do you have any difficulty learning, remembering or concentrating?

  Would you say:

  • 1: No
  • 2: Sometimes
  • 3: Often
  • 4: Always
  • 5: Don’t know

  Q23. Do you think you have a condition that makes it difficult in general for you to learn? This may include learning disabilities such as dyslexia, hyperactivity, attention problems, etc.

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q24. Has a teacher, doctor or other health care professional ever said that you had a learning disability?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q25. How often are your daily activities limited by this condition?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q26. How much difficulty do you have with your daily activities because of this condition?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do most activities
  • 5: Don’t know

  Q27. Has a doctor, psychologist or other health care professional ever said that you had a developmental disability or disorder? This may include Down syndrome, autism, Asperger syndrome, mental impairment due to lack of oxygen at birth, etc.

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q28. How often are your daily activities limited by this condition?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q29. How much difficulty do you have with your daily activities because of this condition?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do most activities
  • 5: Don’t know

  Q30. Do you have any ongoing memory problems or periods of confusion?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q31. How often are your daily activities limited by this problem?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q32. How much difficulty do you have with your daily activities because of this problem?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do most activities
  • 5: Don’t know

  Please remember that your answers will be kept strictly confidential.

  Q33. Do you have any emotional, psychological or mental health conditions?

  Would you say:

  • 1: No
  • 2: Sometimes
  • 3: Often
  • 4: Always
  • 5: Don’t know

  Q34. How often are your daily activities limited by this condition?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q35. When you are experiencing this condition, how much difficulty do you have with your daily activities?

  Would you say:

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do most activities
  • 5: Don’t know

  Q36. Do you have any other health problem or long-term condition that has lasted or is expected to last for six months or more?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q37. How often does this health problem or long-term condition limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  The following questions are about pain due to a long-term condition that has lasted or is expected to last for six months or more.

  Q38. Do you have pain that is always present?

  Would you say:

  • 1: Yes
  • 2: No

  Q39. Do you [also] have periods of pain that reoccur from time to time?

  Would you say:

  • 1: Yes
  • 2: No
  • 3: Don’t know

  Q40. How often does this pain limit your daily activities?

  Would you say:

  • 1: Never
  • 2: Rarely
  • 3: Sometimes
  • 4: Often
  • 5: Always
  • 6: Don’t know

  Q40. When you are experiencing this pain, how much difficulty do you have with your daily activities?

  • 1: No difficulty
  • 2: Some difficulty
  • 3: A lot of difficulty
  • 4: You cannot do most activities
  • 5: Don’t know

• Comments

  Finally, we are interested in any comments you might have regarding staffing practices.

  Q10A. During the COVID-19 pandemic, did your organization undertake innovative staffing practices or initiatives to continue staffing during these unique circumstances?

  • 1: Yes
  • 2: No

  Q10B. Enter the innovative staffing practices or initiatives undertaken.

  Q15A. During the COVID-19 pandemic, did you face significant barriers impacting your ability to staff efficiently or would you have needed additional support from your organization to meet your urgent staffing needs?

  • 1: Yes
  • 2: No

  Q15B. Enter the barriers you faced and the additional support needed to meet your urgent staffing needs.

• Data sharing

  To avoid the duplication of surveys, Statistics Canada has signed an agreement with the Public Service Commission of Canada to share the information that you provided on this survey. The Public Service Commission of Canada has agreed to keep your information confidential and use it only for statistical purposes.

  Q1. Do you agree to share your information with the Public Service Commission of Canada?

  • 1: Yes
  • 2: No

• Accessibility Standards Canada
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