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Parole Board of Canada - Annual Report to Parliament on the Access to Information Act 2019-2020

Introduction

In accordance with section 94 of the Access to Information (ATI) Act, an annual report to Parliament on the administration of the ATI Act is prepared each fiscal year. This report covers the period from April 1, 2019 to March 31, 2020. This Annual Report is tabled in Parliament in accordance with section 72 of the Access to Information Act.

Purpose of the Access to Information Act

The Access to Information Act allows Canadian citizens, permanent residents and any other individual or corporation present in Canada the right of access to information under the control of a federal government institution. This right of access is subject to limited and specific exceptions. Decisions on the disclosure of information are reviewed independently of government. This Act complements existing procedures for obtaining government information and does not limit in any way the type of information that is normally available to the public under informal access to government records.

The Parole Board of Canada (PBC/Board) recognizes the right of access to information under the control of government institutions as an essential element of democracy, openness and transparency. The PBC respects the spirit and requirements of the Access to Information Act, Access to Information Regulations, guidelines and related policy instruments.

Mandate of the Parole Board of Canada

The Parole Board of Canada is an independent administrative tribunal. The PBC is headed by a Chairperson who reports to Parliament through the Minister of Public Safety and Emergency Preparedness.

The PBC has exclusive authority under the Corrections and Conditional Release Act (CCRA) to grant, deny, cancel, terminate or revoke day parole and full parole. The Board may order certain offenders to be held in prison until the end of their sentence. This is called detention during the period of statutory release. The PBC contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders as law-abiding citizens. The Board makes conditional release decisions for federal offenders, as well as for provincial offenders in provinces and territories that do not have their own provincial boards. Only the provinces of Ontario and Quebec currently have their own parole boards that make parole decisions for offenders serving sentences of less than two years.

The PBC is also responsible for making decisions to order, refuse to order and revoke record suspensions (pardons) under the Criminal Records Act (CRA) and the Criminal Code. A record suspension is a formal attempt to remove the stigma of a criminal record for people who, having been convicted of an offence, have satisfied the sentence and remained crime-free for a prescribed number of years. The PBC also has legislated responsibility to order or refuse to order expungement of a conviction under the Expungement of Historically Unjust Convictions Act (Expungement Act). The Board also makes recommendations for the exercise of clemency through the Royal Prerogative of Mercy.

The PBC is comprised of full-time employees as well as Board members appointed by the Governor-in-Council. The PBC's National Office is located in Ottawa and there are six regional offices located in: Moncton (Atlantic), Montreal (Quebec), Kingston (Ontario), Saskatoon and Edmonton (Prairies), and Abbotsford (Pacific). The Appeal Division of the Board is located in Ottawa.

Organizational Structure of the PBC to Fulfill its Access to Information Act Responsibilities

The Access to Information and Privacy (ATIP) Unit is led by the Director of Public Affairs and Partnerships, who reports to the Executive Director General of the PBC. ATIP is responsible for:

The Director of Public Affairs and Partnerships is responsible for administering the legislation and signing exemptions within his delegated authority. In 2019-2020, ATIP staff consisted of one Director, two Team Leaders, one Analyst and one ATIP Clerk. All ATIP staff are located at the National Office.

Requests are processed as follows:

A tracking system is used to log all actions taken. Consultations with other agencies/ministries take place in most cases when other institutions' information is found in the PBC’s files and their recommendations are normally followed.

Reading rooms are available in each of the six regional offices of the Board as well as at National Office.

Delegation Order

Some powers, duties and functions for the administration of the Access to Information Act have been delegated to the Chairperson, Executive Vice-Chairperson, Executive Director General, Director of Public Affairs and Partnerships, and to the Team Leaders. For a copy of the signed delegation order, please refer to Annex A.

Interpretation of the Statistical Report for the 2019-2020 Reporting Period

For a copy of the Statistical Report, please refer to Annex B.

PART 1 – Requests under the Access to Information Act

1.1 Number of Requests

Forty-one (41) requests were received under the Access to Information Act during the current reporting period. No requests were carried forward from last fiscal year (2018-2019) and seven (7) requests will be carried forward into next fiscal year (2020-2021). Comparisons for the past four fiscal years are found on the following graph.

Text Equivalent of Number of Requests 
Number of Requests 2019-2020 2018-2019 2017-2018 2016-2017
Received 41 35 22 35
Outstanding 0 1 2 6
Closed 34 35 24 41
Carried Over 7 1 0 2

1.2 Sources of Requests

In 2019-2020, the majority of requests came from media, businesses and the public. A comparison of the source of the requester, by percentage of total requests received, can be found in the graph below.

Text equivalent for Sources of Requests 
Source 2019-2020 2018-2019 2017-2018 2016-2017
Media 12 8 6 7
Academia 2 0 1 0
Business 12 5 6 11
Organization 0 12 0 9
Public 12 10 9 8

1.3 Informal Requests

In 2019-2020, only one informal request was received and it was closed within 15 days.

PART 2 – Decline to Act on Vexatious, Made in Bad Faith or Abuse of Right Requests

ATIP did not have any requests that related to this during this reporting period.

PART 3 – Requests Closed During the Reporting Period

3.1 Disposition and Completion Time

Seventy-two percent (72%) of the requests were completed within 15 days, eighteen (18%) were completed within 30 days and another ten (10%) were completed within 120 days. A graph of the disposition of requests and completion time for 2019-2020 is shown below.

Text equivalent for Disposition and Completion Time 
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days
All disclosed 3 2 0 0 0
Disclosed in part 3 1 1 3 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
No records exist 9 2 0 0 0
Request transferred 0 0 0 0 0
Request abandoned 9 0 0 0 0

3.2 Exemptions

During fiscal year 2019-2020, 19(1) was the exemption invoked the most. The exemptions invoked varied from file-to-file. A comparison chart of all exemptions invoked over the past four fiscal years is shown below.

Text equivalent for Exemptions 
Section 2016-2017 2017-2018 2018-2019 2019-2020
13(1)(c)       1
13(1)(d)       1
16(1)(a)(i)   1 1  
16.1(1)(a)   1 1  
16.1(b)     1 1
16(2)       1
19(1) 7 5 7 5
20(1)(a)       1
20(1)(b) 1 3 5 1
20(1)(c)       3
21(1)(a) 4 1   2
21(1)(b) 1     2
21(1)(d) 1     1
22 1     2
23 1   1 1
26       1

3.3 Exclusions

There was one (1) request processed this fiscal year that contained cabinet confidences.

Text equivalent for Exclusions 
  2019-2020
68a) -
69(1)a) 1
69(1)b)  1
69(1)e) 1
69)1)g) re b) 1
69)1)g) re e) -
69)1)g) re d) -

3.4 Format of Information Released

The format of information released was electronic for most of the requests with two requests disclosed in paper format.

3.5 Complexity

3.5.1 Relevant Pages Processed and Disclosed

Consistent with past trends at the Board, the majority of pages processed and disclosed came from files with a disposition of disclosed in part.

Text equivalent - Relevant Pages Process and Disclosed 
  2019-2020 # of Pages Processed 2019-2020 # of Pages Disclosed 2018-2019 # of Pages Processed 2018-2019 # of Pages Disclosed
All Disclosed 12 12 113 113
Disclosed in Part 6,053 1,206 4,673 1,030
All Exempted 0 0 0 0
All Excluded 0 0 0 0
Abandoned 0 0 0 0
3.5.2 Relevant Pages Processed and Disclosed by Size of Request

87% of requests processed this past fiscal year had less than 500 pages.

3.5.3 Other Complexities

In fiscal year 2019-2020, the complexities were divided between consultations required and other.

3.6 Closed requests

Of the thirty-four (34) requests closed, all were closed within the legislated timelines.

3.7 Deemed Refusals

In fiscal year 2019-2020, there were no requests that were closed beyond the statutory deadline.

3.8 Requests for Translation

As has been the case in the past, there were no requests for translations.

PART 4 – Extensions

4.1 Reasons for Extensions and Disposition of Requests

In fiscal year 2019-2020, there were five (5) extensions taken.

Text equivalent - Reasons for Extensions and Disposition of Requests 
Disposition Interference With Operations Consultation Section 69 Other Consultations Third Party Notices
All Disclosed 0 0 0 0
Disclosed in Part 3 0 2 0
All Exempted 0 0 0 0
All Excluded 0 0 0 0
Abandoned 0 0 0 0

PART 5 - Fees

Application fees totaling $115 were collected in 2019-2020. This is a decrease of $50 over last fiscal year. A comparison graph on application fees over the past four fiscal years can be found in the graph below.

Text equivalent - Fees 
Year # of Requests With Fees Collected Amount of Fees Collected ($) # of Requests With Fee Waived/Refunded Fee Waived/Refunded ($)
2016-2017 24 120 0 0
2017-2018 20 100 2 10
2018-2019 33 160 2 10
2019-2020 23 115 0 0

PART 6 – Consultations Received from other Institutions and Organizations

Twenty five (25) consultations were received from other government institutions. This is an increase of five (5) requests over last fiscal year. A total of 252 pages were reviewed. This represents a decrease of 14 pages compared to last fiscal year. Twenty three (23) requests were processed within 15 days, one (1) request was processed within 30 days, and one (1) request processed within 60 days. As has been the case in the past, no requests were received from other organizations.

PART 7 – Completion Time of Consultations on Cabinet Confidences

No requests required consultation with Legal Services or with the Privy Council Office.

PART 8 – Complaints and Investigations

One (1) complaint was received and one (1) investigation was concluded during 2019-2020.  There were no audits during this reporting period.

PART 9 – Court Action

There is one active case before the Federal Court.

PART 10 – Resources Related to the Access to Information Act

Total costs were slightly lower for resources related to the Access to Information Act from $51,122 in 2018-2019 to $46,316 this past fiscal year. The associated full-time equivalency (FTE) human resources were .60. Salary costs were $46,316 this past fiscal year in comparison to $51,122 in fiscal year 2018-2019. Salary costs attributable to ATIP are the costs accountable for the administration of the Act. These are the salary costs of individuals working on ATIP activities such as processing ATIP requests, assisting the Office of the Information Commissioner in complaint investigations, processing consultation requests from other government institutions, preparing reports, maintaining statistics and training employees on the Access to Information Act. Similar to previous fiscal years, the vast majority of salary costs in the ATIP office were associated with Privacy Act activities. A chart of the costs associated with the Access to Information Act is shown as a percentage of expenditures in the chart below.

Text equivalent - Costs 
Costs Percentage of Expenditures
Salaries 99
Overtime 1.2
Goods and Services 1.6

Formal/Informal Interface

As reported in previous annual reports, the PBC continues to handle a large number of requests informally through its Public Affairs and Partnerships Division and regional offices. The availability of corporate publications and the PBC internet website greatly facilitate access to information about the PBC and its programs. As well, the CCRA directs the PBC to maintain a registry of its written decisions, which are available to members of the public upon written request. This allows Canadian citizens greater access to information about specific decisions related to the conditional release of offenders. The CCRA provides for:

  1. A Decision Registry containing all conditional release decisions made by the Board since November 1992, and which is accessible to anyone who demonstrates an interest in a specific case or group of cases;
  2. Access by victims to some offender-related information, and;
  3. Members of the public to attend PBC hearings.

This law has an important impact on the disclosure of offender-related information to third parties.

Impacts of COVID-19

During COVID-19, the ATIP Unit was slightly impacted but was still able to be fully functional as telework allowed the group to complete existing and new requests within legislative timeframes. See Annex C.

Training Activities

The PBC requires all of its public service staff to complete the online course “Access to Information and Privacy Fundamentals” as part of their Collective Learning Roadmap. In the reporting fiscal year, although there were no informal or formal sessions provided on the Access to Information Act, the PBC continues to have a training tool on its internal website. This training informs staff about the roles and responsibilities of each Parole Board employee in relation to the Access to Information Act. The training quiz remains on the internal website and emphasizes that all employees have a role to play when it comes to ensuring appropriate public access to, and protection of, government information.

Revised PBC-related Policies, Guidelines and Procedures

In keeping with Treasury Board’s policies, guidelines and procedures regarding the Access to Information Act, the PBC has an ATIP procedural manual to ensure consistency while processing requests under the Access to Information Act. In addition, information geared towards assisting applicants in obtaining information from the PBC was posted on the external website. This included information on how to make an access to information request, the timeframe for responding to access requests, the principles for assisting applicants, completed access to information requests, Info source, access to information annual reports, frequently asked questions and related links.

Key Issues and Actions Taken on Complaints

One (1) complaint was received during the reporting year due to refusal and the complaint was deemed to be not well founded.

Monitoring the Time to Process Access to Information Requests

The PBC monitors the time to process all access to information requests through the use of a computerized tracking system. Monitoring is done by the Team Leader responsible for the request. As the PBC is 100% compliant with the legislated timelines set out in the Act, no additional monitoring is required.

Annex A – Access to Information Delegation Order

By this order made pursuant to section 95(1) of the Access to Information Act, I hereby authorize those officers and employees of the Parole Board of Canada occupying, on an acting basis or otherwise, the positions identified within the attached schedule to perform on my behalf any of the powers, duties or functions specified therein.

This delegation replaces and repeals all previous orders.

Original signed by

 

Bill Blair, P.C., C.O.M., M.P.
Public Safety Canada
July 22, 2020

Delegation Order - Access to Information Act

Powers, Duties or Functions Section Chairperson Executive Vice-Chairperson Executive Director General Director, Public Affairs and Partnerships Team Leader, Access to Information and Privacy
Reasonable effort to assist, respond accurately and completely and provide timely access in the format requested 4(2.1) Yes Yes Yes Yes No
To give notice to applicant that access will be given 7(a) Yes Yes Yes Yes Yes
To give access to the record 7(b) Yes Yes Yes Yes Yes
To transfer to another institution or to accept a transfer from another institution and to give notice to the applicant 8(1) Yes Yes Yes Yes Yes
To extend time limit and give notice 9 Yes Yes Yes Yes Yes
Where access is refused 10 Yes Yes Yes Yes No
To require payment of additional fees 11(2) Yes Yes Yes Yes Yes
To require payment for machine readable record 11(3) Yes Yes Yes Yes Yes
To require payment of a deposit 11(4) Yes Yes Yes Yes Yes
To give notice of amount owing 11(5) Yes Yes Yes Yes Yes
To waive the requirement to pay fee 11(6) Yes Yes Yes Yes No
To determine whether a record should be translated 12(2)(b) Yes Yes Yes Yes Yes
To determine whether a record should be provided in an alternative format 12(3)(b) Yes Yes Yes Yes No
Information obtained in confidence 13 Yes Yes Yes Yes No
Federal-provincial affairs 14 Yes Yes No No No
International affairs and defence 15 Yes Yes Yes Yes No
Law enforcement and investigations 16 Yes Yes Yes Yes No
Public Servants Disclosures Protetion Act 16.5 Yes Yes Yes Yes No
Safety of individuals 17 Yes Yes Yes Yes No
Economic interest of Canada 18 Yes Yes Yes Yes No
Economic interests of certain government institutions 18.1 Yes Yes Yes Yes No
Personal Information 19 Yes Yes Yes Yes No
Third party information 20 Yes Yes Yes Yes No
Operations of Government 21 Yes Yes Yes Yes No
Testing procedures, tests and audits 22 Yes Yes Yes Yes No
Internal audits 22.1 Yes Yes Yes Yes No
Solicitation-client privilege 23 Yes Yes Yes Yes No
Statutory prohibitions 24 Yes Yes Yes Yes No
Severablity 25 Yes Yes Yes Yes No
To refuse to disclose a record referred to in that section 26 Yes Yes Yes Yes No
To give to third party notice of intent to disclose 27(1) Yes Yes Yes Yes No
To extend time limits set out in 27(1) 27(4) Yes Yes Yes Yes Yes
To decide on disclosure after third party representation and to give notice of decision to third party 28(1)(b) Yes Yes Yes Yes No
To waive requirement for written representations 28(2) Yes Yes Yes Yes No
To give access unless review of decision is requested 28(4) Yes Yes Yes Yes No
To give notice to applicant and to third party 29(1) Yes Yes Yes Yes No
To advise the Information Commissioner of any third party who received notification or, if the document would have been disclosed, would have received notification 33 Yes Yes Yes Yes No
To make representations to the Information Commissioner 35(2)(b) Yes Yes Yes Yes No
Notice of actions to implement recommendations of Commissioner 37(1) Yes Yes Yes Yes No
To give notice to the Information Commissioner that access to a record will be given 37(4) Yes Yes Yes Yes No
To give notice to a third party of application for Court review 43(1) Yes Yes Yes Yes No
To give notice to applicant that third party has applied for Court review 44(2) Yes Yes Yes Yes No
To request hearing in the National Capital Region 52(2)(b) Yes Yes Yes Yes No
To request opportunity to make representations ex parte 52(3) Yes Yes Yes Yes No
To refuse to disclose Cabinet confidences 69 Yes Yes Yes Yes No
To provide facilities where manuals may be inspected by public 71(1) Yes Yes Yes Yes No
To prepare annual report for submission to Parliament 72 Yes Yes Yes Yes Yes

Delegation Order – Access to Information Regulations

Powers, Duties or Functions Section Chairperson Executive Vice-Chairperson Executive Director General Director, Public Affairs and Partnerships Team Leader, Access to Information and Privacy
Transfer of request 6(1) Yes Yes Yes Yes Yes
Search and preparation fees 7(2) Yes Yes Yes Yes No
Productions and programming 7(3) Yes Yes Yes Yes No
Method of access 8 Yes Yes Yes Yes No
Limitations in respect of format 8.1 Yes Yes Yes Yes No

Annex B – Statistical Report on the Access to Information Act

Name of Institution: Parole Board of Canada

Reporting period: 2019-04-01 to 2020-03-31

Part 1: Requests under the Access to Information Act

1.1 Number of Requests

  Number of Requests
Received during reporting period 41
Outstanding from previous reporting period 0
Total 41
Closed during reporting period 34
Carried over to next reporting period 7

1.2 Source of requests

Source Number of Requests
Media 12
Academia 2
Business (private sector) 12
Organization 0
Public 12
Decline to Identify 3
Total 41

1.3 Informal requests

Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
1 0 0 0 0 0 0 1

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2: Decline to act on vexatious made in bad faith or abuse of rights requests

  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0

Part 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 3 2 0 0 0 0 0 5
Disclosed in part 3 1 1 3 0 0 0 8
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 9 2 0 0 0 0 0 11
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 9 0 0 0 0 0 0 9
Neither confirmed nor denied 0 1 0 0 0 0 0 1
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
Total 24 6 1 3 0 0 0 34

3.2 Exemptions

Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 1
13(1)(d) 1
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) – International Affairs 0
15(1) – Defence of Canada 0
15(1) – Subversive Activities 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 0
16(1)(d) 0
16(2) 1
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 5
20(1)(a) 1
20(1)(b) 1
20(1)(b.1) 0
20(1)(c) 3
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 2
21(1)(b) 2
21(1)(c) 1
21(1)(d) 1
22 2
22.1(1) 0
23 1
24(1) 0
26 1

3.3 Exclusions

Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 1
69(1)(b) 1
69(1)(c) 0
69(1)(d) 0
69(1)(e) 1
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 1
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

3.4 Format of information released

Paper Electronic Other Formats
2 11 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed
Number of pages Processed Number of pages Disclosed Number of Requests
6,065 1,218 23
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed		 101-500
Pages Processed		 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
# of Requests Pages Disclosed # of Requests Pages Disclosed # of Requests Pages Disclosed # of Requests Pages Disclosed # of Requests Pages Disclosed
All disclosed 5 12 0 0 0 0 0 0 0 0
Disclosed in part 5 57 0 0 0 0 3 1,149 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 9 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 1 0 0 0 0 0 0 0 0 0
Total 20 69 0 0 0 0 3 1,149 0 0
3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 3 0 0 3
Disclosed in part 1 2 0 1 4
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 1 1
Total 1 5 0 2 8

3.6 Closed requests

3.6.1 Number of requested closed within legislated timelines
  Requests closed within legislated timelines
Number of requests closed within legislated timelines 34
Percentage of requests closed within legislated timelines (%) 100

3.7 Deemed refusals

3.7.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
0 0 0 0 0
3.7.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 4 – Extensions

4.1 Reasons for extensions and disposition of requests

Disposition of Requests
Where an Extension Was Taken

 9(1)(a)
Interference
With
Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 3 0 2 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 3 0 2 0

4.2 Length of extensions

Length of Extensions 9(1)(a)
Interference With Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 1 0 1 0
31 to 60 days 1 0 1 0
61 to 120 days 1 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 3 0 2 0

Part 5 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 23 $115 0 $0
Other fees 0 $0 0 $0
Total 23 $115 0 $0

Part 6 – Consultations received from other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations

Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 25 252 0 0

Outstanding from the previous reporting period

 1 8 0 0

Total

 26 260 0 0

Closed during the reporting period

 25 204 0 0

Pending at the end of the reporting period

 1 56 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institution

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 17 1 0 1 0 0 0 19
Disclose in part 4 0 0 0 0 0 0 4
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 0 0 0 0 0 1
Total 23 1 0 1 0 0 0 25

6.3 Recommendations and completion time for consultations received from other organizations  

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
# of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Number of Days Fewer Than 100 Pages Processed 101‒500 Pages Processed 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
# of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed # of
Requests		 Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigations

Section 32
Notice of intention to investigate		 Subsection 30(5)
Ceased to investigate		 Section 35
Formal representations		 Section 37
Reports of finding received		 Section 37
Reports of finding containing recommendations issued by the Information Commissioner		 Section 37
Reports of finding containing orders issued by the Information Commissioner
0 0 0 0 0 0

Part 9: Court Action

9.1 Court Action on complaints received before June 21, 2019 and ongoing

Section 41 Section 42 Section 44 Total
0 0 0 0

9.2 Court actions on complaints received after June 21, 2019

Section 41 (after June 21, 2019)
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

Part 10: Resources Related to the Access to Information Act

10.1 Costs

Expenditures Amount
Salaries $45,047
Overtime $519
Goods and Services $750
Professional services contracts $0  
Other $750
Total $46,316

10.2 Human Resources

Resources Person Years Dedicated to Access to Information Activities
Full-time employees 0.60
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 0.60

Annex C

Supplemental Statistical Report – Requests affected by COVID-19

The following table reports the total number of formal requests received during two periods: 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.

Table 1 – Requests Received

  Number of requests
Received from 2019-04-01 to 2020-03-13 41
Received from 2020-03-14 to 2020-03-31 0
Total 41

Table 2 – Requests Closed

  Number of requests
closed within
the legislated timelines		 Number of requests
closed past
the legislated timelines
Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods 32 0
Received from 2020-03-14 to 2020-03-31 2 0
Total 34 0

Table 3 - Requests Carried Over

 

Number of requests

Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period 7
Received from 2020-03-14 to 2020-03-31 that were carried over to the 2020-2021 reporting period 0
Total 0

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