Management response and action plan: Audit of the Departmental integrated operational planning process
March 2012
| Recommendations | Management response and planned actions | Deliverables | Expected completion date | Responsibility |
|---|---|---|---|---|
| Recommendation 1 It is recommended that the Chief Financial Officer (CFO) develop a departmental operational planning policy which addresses:
|
Management agrees with this recommendation. The Chief Financial Officer Branch (CFOB) will develop a departmental policy on departmental integrated operational planning (DIOP) that will be used to guide the 2014-15 planning process. The policy will include requirements on: roles and responsibilities; timelines for approval of branch plans; performance targets to support allocation and reallocation decisions; expectations for budget transfers; and integration of Budget Day decisions. |
Development and approval of the DIOP Policy. | September 30, 2013 | CFOB - Planning and Corporate Management Practices Directorate (PCPMD) |
| Development and implementation of a communication strategy for the DIOP Policy. | September 30, 2013 | |||
| Implementation of the DIOP Policy for the 2014-15 planning cycle. | September 30, 2013 | |||
| Recommendation 2 It is recommended that the CFO, in collaboration with other assistant deputy ministers, integrate mitigation strategies from the Corporate Risk Profile as activities in the branch and departmental operational plans. |
Management agrees with this recommendation. For the 2012-13 planning process, the CFOB included additional emphasis on ensuring that branch planners use the Corporate Risk Profile as a source for planned activities to inform their 2012-2013 operational plans in the planning guideline. The Corporate Risk Profile was promoted as a planning tool and will be built into the regular challenge function that the CFOB provides as part of the planning process. |
Inclusion of updated risk elements in planning guidelines. | Completed October 4, 2011 |
CFOB - PCPMD |
| Mitigation strategies from the Corporate Risk Profile integrated as activities in the branch and departmental operational plans for 2012-13. | March 31, 2012 | |||
| Recommendation 3 It is recommended that the CFO include respendable revenues in the Departmental Integrated Operational Planning Process and in the program activity financial profiles of the Departmental Operational Plan. |
Management agrees with this recommendation. In fact, revenues have already been included for the 2012-13 DIOP Process and in the program activity financial profiles of the Departmental Operational Plan. This practice will continue for future years. |
Revenues included in the DIOP Process. | Completed October 4, 2011 |
CFOB - Resource Management Division |
| Revenues included in the program activity financial profiles of the Departmental Operational Plan. | March 31, 2012 | |||
| Recommendation 4 It is recommended that the CFO improve the accuracy and reporting capabilities of the Integrated Planning and Performance Reporting System. |
Management agrees with this recommendation. In keeping with the continuous improvement approach used for the management of the DIOP Process, reporting options were provided to branches for 2012-13 to prepare both summary level and detailed reports for review by the assistant deputy ministers. As well, a Budget Day Tool and investment planning data requirements and reports were incorporated into the Integrated Planning and Performance Reporting System. Further enhancements will be identified in a roadmap document that will present a "way forward" for a departmental integrated planning solution that meets the information needs of senior management. |
Approval and dissemination of the roadmap for departmental integrated planning. | July 30, 2012 | CFOB-PCPMD |
| Recommendation 5 It is recommended that the CFO review and update guidance to:
|
Management agrees with this recommendation. The CFOB, in consultation with stakeholders, will revise existing guidance on operational planning to complement the departmental policy that will be implemented for the 2014-15 planning process. The revised and streamlined guidance will address: reducing the number of documents; instructions for internal service branches to demonstrate in their own plans how they will support program branches; minimum key standard planning criteria; and encourage use of baseline information on existing resources for planning activities. |
Revision and finalization of guidance complementary of the policy in tandem with policy finalization and approval. | September 30, 2013 | CFOB-PCPMD |
| Development and implementation of a communications strategy for the DIOP Policy guidance. | September 30, 2013 | |||
| Guidance available for policy implementation for 2014-15 planning cycle. | September 30, 2013 |
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