New substances: Notification forms

These forms are offered as an online service and are available in Portable Document Format (PDF) fillable. Once you have accessed the forms, complete and submit them via Environment and Climate Change Canada’s Single Window (SWIM), by mail or email (substances@ec.gc.ca). Please note that the file size limit for this email address is 25 megabytes. The file size limit in SWIM for the Chemical Management Plan (CMP) module is 100 megabytes per document uploaded.

Consult this guide to complete a New Substances submission through Single Window’s CMP module:

• Single Window Online for New Substances Submissions - How-to Guide [PDF].

New Substances Notification forms

The New Substances Notification (NSN) forms serve as an aid for complying with the New Substances Notification Regulations (Chemicals and Polymers) and the New Substances Notification Regulations (Organisms). The NSN forms or sections of the NSN forms may be reproduced as often as required.

• NSN form for chemicals and polymers [PDF]
  Note: Appendices must be downloaded separately below:
  1. Appendix I (New Substances Fees Calculation and Authorization Form) [PDF]
  2. Appendix II (Substance Functional Use Codes) [PDF]
  3. Appendix III (Application Codes) [PDF]
  4. Appendix IV (Data Codes, Attachments and Confidential Information) [PDF]
• NSN reporting form for micro-organisms [PDF]
• NSN reporting form for organisms other than a micro-organism [PDF]

Interpretation of person certification form

Where one corporation has provided information to the New Substances (NS) program under the Regulations concerning a new substance, the NS program will consider a successor corporation to be the same person as the original corporation for the purposes of subsection 81(1) or 106(1) of the Canadian Environmental Protection Act, 1999 and the Regulations.

• Certification form – Interpretation of person [PDF]

Confidential Search Request form

Note: Confidential Search Request was previously referred to as a bona fide intent to manufacture or import.

Any person who intends to manufacture, import or use a substance may seek confirmation that the substance is listed on the confidential Domestic Substances List or Non-domestic Substances List from the New Substances program by providing a Confidential Search Request for the substance.

• Confidential Search Request form [PDF]

Pre-Notification Consultation form (PNC)

A PNC is an option for notifiers who wish to consult with the NS program during the planning or preparation of their NSN to discuss any questions or concerns regarding information requirements. A PNC request is recommended when assistance is needed in determining the acceptability of waiver requests, test protocols, consolidated notifications, alternative data, or other endpoints, or when clarification is needed regarding substance classification.

• Pre-Notification Consultation form [PDF]

Note: If a notifier is requesting the review of a draft biotech NSN, the PNC form does not need to be submitted; however, the notifier should include an NSN form completed to the best of their ability and indicate clearly in their cover letter that they are submitting the draft for review as a PNC request. 

Domestic Substance List nomination form

Note: This form replaces the Form AB.

This form is used to nominate a substance for addition to the Domestic Substances List. 

Chemicals, biochemicals, polymers and biopolymers (including nanomaterials) are eligible for nomination if they were, between January 1, 1984 and December 31, 1986, manufactured in or imported into Canada in a quantity of not less than 100 kg in any one calendar year, or in Canadian commerce or used for commercial manufacturing purposes in Canada. 

Living organisms are eligible for nomination if they were, between January 1, 1984 and December 31, 1986, manufactured in or imported into Canada and entered or were released into the environment without being subject to conditions under any Act of Parliament or of the legislature of a province.

• Nomination form – Domestic Substance List [PDF]

Non-domestic Substances List nomination form

Note: This form replaces the Form C.

This form is used to nominate a substance for addition to the Non-domestic Substances List when it has been listed on the United States Environmental Protection Agency’s Toxic Substances Control Act (TSCA) Chemical Substances Inventory for a minimum period of one year. 

Certain substances on the TSCA inventory are not added to the Non-domestic Substances List, including those subject to risk management controls in Canada or the U.S., or subject to the Stockholm Convention on Persistent Organic Pollutants or the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade. 

• Nomination form – Non-domestic Substances List [PDF]

Technical assistance

If you have issues accessing these forms, please contact the Substances Management Information Line at 1-800-567-1999 (within Canada) or 819-938-3232 (outside Canada) or by email at substances@ec.gc.ca.