Public Safety Authorities User Guide – Environmental Emergency Regulations Reporting System database

The Environmental Emergency Regulation Reporting System (E2 Reporting System) contains information from Environmental Emergency Regulations, 2019 (E2 Regulations) regulated facilities that are required to submit a Notice Regarding Substances Located at a Facility (Schedule 2) to Environmental and Climate Change Canada (ECCC). The regulated facilities must notify ECCC if they own or have the charge of a hazardous substance listed in Schedule 1 of the E2 Regulations and:

• The total quantity of the substance on site equals or exceeds the threshold quantity and/or
• The substance is stored in a container system with a maximum capacity equal to or exceeding the threshold

The purpose of this guide is to provide guidance to Public Safety Authorities (PSA) on how to access the E2 Reporting System database, how to search for data, and how to use the data it contains. This will allow PSAs to obtain information about the substances used in a community they serve and to facilitate the preparation and response to environmental emergency incidents.

Public Safety Authorities organizations include, but are not limited to:

• Public Safety Canada
• Royal Canadian Mounted Police (RCMP)
• police departments
• fire departments
• federal/provincial health and paramedic organizations
• provincial emergency response officials
• municipal emergency management officials

Steps to access the system

1. Create an account in the ECCC’s Single Window.
   • Instructions on how to set up an account in the Single Window Information Manager (SWIM) are provided on the How to report using the Single Window Information Manager: guidance under Navigating SWIM web page. If you already have a SWIM account, proceed with the login using one of the two secure sign in method (sign-in partner or using GCKey).
2. Once you are logged in, on the left hand navigation menu of the SWIM home page, click on “Request Access”.

3. On the “Request Access” page, click on “Environmental Emergency Regulations Reporting System”.

4. Click on “Public Safety Authority (PSA)”.

5. An access request will be sent to the E2 Reporting System administrator for processing. The E2 Reporting System administrator will follow up with the PSA via email to request verification of PSA status. Once the supporting PSA verification documentation is received and accepted by ECCC, the request is approved and the PSA will receive an “Access Granted” email with an ECCC Key (note, this step may take 2-3 business days). The ECCC Key will be needed to activate your role as a PSA in the E2 Reporting System.

Example of the email you will receive if your request is approved:

6. In the “access granted” email (figure 4), you will be asked to redeem your ECCC Key. You will then need to input your ECCC Key unique code in the box labelled “Please input your ECCC Key”.
   • Instructions on how to redeem an ECCC Key are provided in the webpage How to report using the Single Window Information Manager: guidance under Managing your organization.

After redeeming your ECCC Key, your access in the E2 Reporting System as a PSA is now active.

7. On the SWIM home page, click on “Environmental Emergency Regulations Reporting System” to access the E2 Reporting System database.

Steps to search the system database

1. In the “Search” section, type the desired search criteria and click on “Search” button. The search criteria applied will need to be cleared to carry out additional searches, as the system does not automatically reset the search criteria. The results, depending on the search criteria applied, will be displayed in the “Search Result(s)” section.
2. The search criteria will generate facility details. If you see multiple search result line records for the same facility, it is due to the fact that each substance stored at a facility generate a different line record in the “Search Result(s)” section. That is, if a facility has four substances listed in the Schedule 1 of the Environmental Emergency Regulations, 2019, the search results will show four line entries for that facility.
3. Export facility(ies) details to an Excel file by clicking on “Export to Excel” button found at the bottom of the page. More details are visible through the data export than are visible through the dashboard results.
4. Alternatively, you may look at details for an individual facility by clicking the drop down button under the “Action” column on the far right of the line record. These details can be viewed as a PDF or HTML.

Public Safety Authorities dashboard example:

Available data

The data provided to Public Safety Authorities (PSA) is limited to the:

• head office and facility’s names
• city where the facility is located
• substance(s) on site
• maximum quantity of each regulated substance(s)
• maximum container system capacity for each regulated substance(s)
• NAICS code(s) associated with the substance(s) on site.

Consequently, the Environmental Emergency Regulations Reporting System will not show the location of a listed substance if a substance does not meet the established Environmental Emergency Regulations, 2019 threshold for the Schedule 1 substances. Additionally, PSA will only be able to obtain the data regarding facilities within their own province.

User access confirmation

In order to maintain Public Safety Authority (PSA) status within Environmental Emergency Regulation Reporting System, annual confirmation will be required. An email will be sent to PSA users each year requesting confirmation that the account needs to remain active and assigned to the same individual within the organization. If a response is not provided, the PSA account will be deactivated.

Questions

For assistance in understanding the requirements within the Environmental Emergency Regulations, 2019 (E2 Regulations) or for questions regarding the Environmental Emergency Regulations Reporting System, please contact your regional compliance promotion officer.

All other enquiries regarding the E2 Regulations may be addressed to the program ue-e2@ec.gc.ca.

Related links

• Environmental emergencies: regulations