Revised questions and answers on the Federal Renewable Fuels Regulations: deadlines

Reporting Deadlines and Other Reporting Issues

EE.1: Where must I submit my reports?

All reports submitted under these regulations are to be submitted to the regional office of Environment Canada in which region the regulatee has its corporate headquarters in Canada. If you do not have corporate headquarters in Canada, the report should be sent to the regional office of Environment Canada in which you predominantly import, produce, or create compliance units, as the case may be. In the case where an electronic reporting system has been developed, all reports are to be submitted in accordance with the instructions for that system.

The addresses of Environment Canada's regional offices are listed below:

Addresses of Environment Canada's Regional Offices

Address for Environment Canada Headquarters

Fuels Section

Oil, Gas and Alternative Energy Division
Environment Canada
351 St. Joseph Blvd, 9th floor
Gatineau, Quebec K1A 0H3
Fax: 819-953-8903

EE.2: Who has to sign the reports submitted under the regulations?

Refer to question S.4.

EE.3: Will the data that I report be kept confidential by Environment Canada?

In the past, Environment Canada has treated facility-specific and company-specific data on fuel volumes as confidential information, and it plans to continue that approach, subject to the provisions, limitations and exclusions of the Canadian Environmental Protection Act, 1999 and the Access to Information Act.

EE.4: Does Environment Canada intend to produce an annual summary report on the Renewable Fuels Regulations, as it does for other federal fuel Regulations?

Yes, starting after the interim reports are submitted (i.e., some time after April 2012).

EE.5: Why doesn't Environment Canada attempt to maximize the use of existing information, and avoid unnecessary duplication?

The information collected under the Renewable Fuels Regulations is tailored to the requirements of these regulations. The requirements for information on production and importations although similar to other regulations, may vary in terms of volumes that are required to be included in, or permitted to be excluded from, the pools. Also, initially there are differences in compliance periods. Finally, all the information on renewable fuel and compliance units is unique to the Renewable Fuels Regulations.

EE.6: Why don't the reporting deadlines in the regulations align with provincial deadlines under their renewable fuels regulations?

Most provincial reporting deadlines are March 31. Under the federal Renewable Fuels Regulations, the reporting deadline for primary suppliers and elective participants is April 15. This allows an additional 15 days to make the necessary records and prepare the report after the trading period ends on March 31.

The deadline for the submission of the auditor's report is June 30, which permits the auditor time to review the person's submitted reports. There are no corresponding audit requirements under provincial regulations. The deadline for reports by producers or importers of renewable fuel and by sellers of fuel for export is February 15. These regulatees do not participate in the trading system so are not constrained by the trading period's end-date of March 31. The date of February 15 is the same reporting date as in other federal fuel regulations.

EE.7: When do the various reports have to be submitted and by whom?

View table summarizing reporting requirements.