Prepare to apply

Before you start your application, gather your supporting documents, and get familiar with the information you will be asked to provide in the application.

Prepare your documents

You must include the following with your application for it to be considered complete.

Grant Application for Funding (EMP 5671) (PDF format), filled out in its entirety
Budget Detail Template Set B (EMP 5573) (PDF format)

You will need the following information to apply for this call-for-proposal:

a valid Canada Revenue Agency (CRA) business number
contributions from other sources, if applicable
partnership information, if applicable
governance documents, if applicable

What happens if a supporting document is missing from your application

If your application is incomplete, we will send you an email. You will have 5 business days to submit the missing information. If your application is not complete by that time and the mandatory documents are not submitted by that time, it will be rejected.

How to answer the application questions

The purpose of this section is to help you fill in the application. It describes the specific information you need for each question on the form.

Section A

Important information appears in Section A of the application and is for your information and understanding. It contains information about the Attestation, the information you provide in the application, and the access of information. Read this information carefully.

The following information on successful projects is posted on Open Government

Organization name
Business number
Amount of funding
Project title
Agreement number
Agreement dates
Location

Section B

Part 1 - Organization (questions 1 to 19)

Questions 1 to 19 in the PDF version of the application form.

Legal name (Question 1)

What is your organization's legal name? The legal name is usually:

the name on your registration with the Canada Revenue Agency (CRA) or provincial/territorial equivalent, or
the name used on funding cheques, bank accounts, etc.

Operating (common) name (if different from legal name) (Question 2)

What is the operating (or common) name of your organization (if it differs from the legal name)?

Please include full name rather than an acronym.

Year established (Question 3)

State the year your organization was established.

Organization type (Question 4)

This question is mandatory. Choose one of the following.

Not-for-profit

Not-for-profit organizations are established for purposes other than financial gain for their members. They primarily receive provincial/federal funding (supplemented by fundraising and fees), often rely on volunteers to deliver programs, and are often governed by a Board of Directors or a Committee. These organizations include:

community, charitable or voluntary organizations, including faith-based organizations (for example, churches, synagogues, temples, mosques)
associations of workers or employers as well as professional and industrial organizations
Indigenous not-for-profit organizations
non-governmental organizations
unions sector councils
not-for-profit band councils

Public sector employers

All companies and agencies under the jurisdiction of the Government of Canada are classified as public sector employers. For the purposes of certain statutes, various agencies, such as school boards and hospitals, are considered part of the public sector. They are often referred to as parapublic organizations. Public sector employers can be large or small, though often have numerous employees and are governed by Public Policy mandates.

Public sector employers include:

public community colleges and vocational schools
public health, including public hospitals, nursing homes, senior citizen homes, rehabilitation homes
public degree-granting universities and colleges
municipal governments and agencies, including regional legislative bodies and departments
school boards and elementary and secondary institutions
territorial governments

When a public sector employer uses a Canada Revenue Agency (CRA) registered charity business number, it does not change the organization’s designation to a not-for-profit.

Private sector employers

Private sector employers are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. They primarily operate through company profits, but can be supplemented by Provincial/Federal government funding. These employers are privately owned and are independently managed. Note that volunteers may deliver some programs and a Board of Directors may govern the business.

Private sector employers include:

bodies, incorporated or unincorporated, including partnerships and sole proprietorships
financial Institutions
business, incorporated or unincorporated bodies, which include:
- federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act
- provincial and territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes
- private health and educational institutions
- independent owners of franchises
Indian band corporations
private band councils
private universities or colleges

Organization category (Question 5)

This question is mandatory. Select the most appropriate category from the following based on what you chose in Question 4.

Not-for-profit sector

Local community, charitable, or voluntary
Provincial non-governmental organizations
National non-governmental organizations
Not-for-profit band councils
Non-Governmental Organizations (NGO) with a focus on encouraging employment
Unions
Associations of workers and/or of employers
Indigenous not-for-profit groups
Sector councils

Private sector

Businesses, bodies incorporated or unincorporated
Banks
Private universities or colleges
Indian band corporations (profit basis)
Private band councils

Public sector

Public degree school boards / school districts
Municipal public health
Municipal governments and agencies
Provincial governments and agencies
Territorial governments
Public community colleges and vocational schools
Public degree-granting universities
Public degree-granting colleges

For-profit organizations are eligible for funding if the nature and intent of project activities is non-commercial, not intended to generate profit, and supports program objectives .

Canada Revenue Agency (CRA) Business number (Question 6)

A business number is a unique 15-digit number that that the CRA assigned to your business or legal entity.

Organization primary address (Question 7)

State the primary address of your organization. The primary address is usually the head or main office. The full mailing address including city, province and postal code are required.

Mailing address (is it the same as the organization primary address?) (Question 8)

State “yes” or “no” to the question of whether your mailing address is the same as the primary address. If no, state the mailing address of your organization.

Organization’s primary activities (Question 9)

Describe the main activities of your organization.

Ensure to select the target group(s) that best aligns with your organization’s mandate or purpose (you can select more than one).

Primary contact information (Questions 10 to 13)

Who is the main contact person for the proposed project? Provide the contact information for the person who will be ESDC’s primary contact person in respect to your application for funding.

This person must be available for questions during the review process.

Note that this email address will be used for all correspondence.

Secondary contact (Questions 14 to 16)

If we cannot reach the main contact, who else can we contact? Provide the person’s full name, telephone number where we can reach them during business hours and their email address.

This person must be available for questions during the review process.

Note that this email address will be used for all correspondence.

Secondary contact address (Question 17)

Select the correct address. If different from the main address, provide another address.

Does your organization owe any amount to the Government of Canada? (Questions 18 and 19)

If “Yes”, complete the fields for each amount owing. We will not reject your application for this reason. However, you must provide detail as to the type of debt and the arrangements you have for repayment.

**Example of detail to provide for the type of debt and the arrangements you have for repayment**
Amount owing	Nature of amount owing	Department or agency to which money is owed
$10,000	Overpayment	Employment and Social Development Canada
$5,000	Taxes	Canada Revenue Agency

Answering “Yes” will not make your application ineligible. But, you must provide details about the type of debt owed.

If you have a payment plan in place to repay the debt, check “Yes” under Question 19, otherwise check ‘No’. You may be asked to provide the current arrangements for repayment during the assessment of your application.

Part 2 – Project Proposal

A - Project identification

(Questions 20 to 23 in the PDF version of the application form).

Project title (Question 20)

Give a short title that describes your project. The title must be a maximum of 64 characters. Do not use “Sustainable Development Goals” or your organization’s name.

Planned project start date and end dates date (Questions 21 and 22)

This question is mandatory. State the planned start and end dates of your project. The start date should be mid to end of August 2024.

Once the agreement has been signed, you must complete your project activities within a maximum of 24 months.

We will notify you in writing of the outcome of the review of your application. You cannot begin any of the proposed activities or incur any expenses until the approval of your project. As well, both you and the Department must sign a Funding Agreement. Do not assume any commitment until the signing of the Funding Agreement. If you purchase anything for the project after the approval but before the signing of the Agreement, you do so at your own risk.

Amount requested from Employment and Social Development Canada (Question 23)

Indicate the amount you are requesting for your proposed project. It cannot exceed $200,000 (maximum $100,000 per fiscal year).

Organizations can only submit 1 application under this Call for Proposals. Only submit a grant application or a contribution application, not both.

B - Project description

(Questions 24 to 29 in the PDF version of the application form).

The Department uses the information you provide in this section as part of the assessment in determining whether your proposed project is eligible for funding.

Project summary (Question 24)

In 500 words or less, include a description of your project, including the goal(s) and the targeted group(s).

Your application must clearly identify the need for the project and provide a solid rationale on how the need will be addressed.

Your application must clearly describe the expected outputs and outcomes of your proposed project. Describe how they are linked to the project objectives. It is important to set results that are specific, concrete, measurable and demonstrate the impact (qualitative and/or quantitative), so that you can track the success of your project. Your application should also indicate the expected results of the project and how you plan to gather, measure, and report on results achieved by your project.

Examples of outputs are:

media cards on SDGs are developed, produced, and distributed
videos on SDGs and design are developed, produced, and distributed
workshops for equity groups and/or vulnerable populations are delivered in advancing Agenda 2030
creation of a list of recommendations for future actions by all stakeholders on how to effectively implement the SDGs
development of a step-by-step handbook on how to advance the SDGs

Examples of outcomes are:

increased public awareness of Canadian’s role in advancing the agenda 2030 within equity-deserving groups and groups or individuals in vulnerable situations
enhanced multi-disciplinary efforts by engaging Canada's wider multi-sectors in dialogue and workshops on achieving Canada's Agenda 2030
identified and developed the resources needed to help communities effectively implement the SDGs
advanced Reconciliation with Indigenous Peoples
partnerships and networks established or strengthened

Important: The application form gives a limit of 500 words for this question. You can attach a Word document to your grant application to provide more information, if needed. You must clearly specify the section and question number you are providing an answer for. Please provide concise answers.

Program objective and priorities (Question 25)

Objectives are statements of desired change that describe what should be accomplished and provide a context in which success can be measured.

In this question, you must include clear and achievable objectives that are described in terms of measurable goals to be achieved through this project.

In 500 words or less, clearly describe how your project will work towards increasing public awareness or sharing best practices or lessons learned in support of the 2030 Agenda within equity-deserving groups or groups and individuals in vulnerable situations. Indicate which of the 17 SDGs your proposal is targeting.

Your application must also clearly identify and describe how your organization will work towards achieving at least 1 other stream objective from among the following:

fostering new and established partnerships bridging efforts across sectors in support of the 2030 Agenda (indicate which sectors your projects targets)
supporting and enhancing Canada’s progress on the 2030 Agenda, particularly the equity-deserving groups and groups or individuals in vulnerable situations
fostering and integrating Indigenous and local knowledge into approaches and efforts to achieve the 2030 Agenda

Project activities and timelines (Question 26)

This question is mandatory. Describe, in full detail, the proposed project activities. These must be broken into clear steps. Explain the timeframes involved in completing each step.

Project activities are the steps that you will take to meet the objectives of the project. Activities should be S.M.A.R.T.: specific, measurable, attainable, relevant, and timely.

The activities should show how you would achieve the project outcome(s).

Include details about all the planned activities. Refer to the eligible activities list .

Will any of the proposed project activities be delivered at your organization’s primary address? Will any of the proposed project activities be delivered in a different location from your organization’s primary address? (Question 27)

State where your project activities will be taking place. Will they be at the organization’s main address and/or at a different location? If ‘yes’ to a different location, include the address for every other location.

Will the project or any of its activities involve or benefit people in English or French linguistic minority communities in Canada, in some way? (Question 28)

We commit to enhance the vitality of the English and French linguistic minorities in Canada. We support and assist their development and foster the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

If your proposed project involves official language minority communities, you should answer "Yes" to this question. Complete the question following the instructions in the application form.

Answering “No” to this question will not invalidate your application.

Is your project targeting vulnerable groups? (Question 29)

Indicate the vulnerable groups your project is targeting.

Part 3 – Budget

(Questions 30 to 32 in the PDF version of the application form).

Applicants must provide an estimate of the project’s costs. We use the information to assess the overall cost of the proposed project. We are looking to understand the expenditure(s) to be covered by all anticipated sources of funding.

Use the Budget Detail Template (BDT) (PDF format) to provide the information. This must be included as part of the application.

Project costs (expenses) for the eligible activities or services of the proposed project (Question 30)

This question is mandatory. List each activity you described in question 26 . Then indicate the associated cost with each of those activities. Costs must be reasonable and support project activities .

Funding sources (revenues) for the proposed project costs noted above (Question 31)

This question is mandatory. Complete the question following the instructions in the application form.

If you are getting a cash contribution from another source, tell us how much. Include proof with your application.

Donations (in-kind) are goods or services that people or organizations give to you free. Your organization or other organizations or partners can donate. Donations include equipment, services, or labour that you receive free.

To be eligible as a donation:

you must need it for the project to succeed
the organization who gives it to you also gives you a document showing its commitment

We will recognize in-kind contributions only if we can estimate what your organization would pay for the contribution.

List the name for each organization providing funding. Indicate the type of funding and value associated with it.

Budget details (Question 32)

If you think it will be helpful, provide more details about your project's budget. Review the details of the intake as the program may require the completion of this section.

Part 4 – Attestation

This question is mandatory. In order for your application to be eligible, you, as an official representative who has the capacity and the authority to submit proposals on behalf of your organization, must:

attest that you have the capacity and authority to submit the application
certify that the information provided is true, accurate, and complete, and
attest that you have read and understood all the program’s requirements

In order to do this, the official representative must provide their name, title, and the date.

As this is an attestation, no signature is required.

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Date modified:: 2024-01-23

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