Canada - Saskatchewan Workforce Development Agreement

Vision, objectives and principles

3. Canada and Saskatchewan share a common vision that supporting the employment and training needs of Canada’s labour market is best done by building an integrated, client-centred, outcomes-driven, employment and training model for Saskatchewan that responds to the evolving needs of individuals, employers, and communities.

4. (1) Canada and Saskatchewan agree to the objectives of this Agreement as set out below:

• a) Foster inclusive labour market participation: Help individuals access labour market opportunities; and support successful integration of those facing obstacles to finding and maintaining employment;
• b) Align skills with labour market needs: Help workers and employers access the skills they need to adapt to the changing requirements of jobs and the labour market; and encourage employer involvement in training and continuous learning opportunities for workers; and
• c) Create efficient labour markets: Support strong and responsive labour market infrastructure to allow for timely and effective labour market programming which contributes to improved productivity and economic growth.

(2) Canada and Saskatchewan agree to the principles of this Agreement as set out below:

• a) Client-centred: Flexibility to meet the needs of unemployed, underemployed and precariously employed individuals and employers using the best available labour market information; and minimize barriers in accessing programs and supports;
• b) Inclusion: Support underrepresented groups and those with weak or no labour market attachment;
• c) Outcomes-focused: Track measurable milestones and targets; and develop ways to measure different forms of progress, including progress along the continuum of employability (e.g. improved employability in the areas of skills enhancement, work readiness, career growth, job maintenance and job search);
• d) Flexibility and responsiveness: Flexibility to address local labour market priorities and respond to emerging issues;
• e) Innovation: Identify and explore collaborative models for innovation, including continuous sharing of best practices and lessons learned; and
• f) Engagement: Collaboration and partnership between Federal and Provincial/Territorial governments; engagement with Aboriginal peoples and, where applicable, services through Aboriginal organizations consultation and engagement with stakeholders; and coordination to enhance program complementarity.

Roles and responsibilities

5. (1) Canada and Saskatchewan agree that Saskatchewan has the primary responsibility for the design and delivery of labour market programs in Saskatchewan under this Agreement based on Saskatchewan labour market needs.

(2) Canada and Saskatchewan agree that program administration and management of the Agreement will be structured to minimize the administrative burden for Eligible Beneficiaries.

Areas of focus

6. (1) Saskatchewan agrees to provide employment and training supports to Eligible Beneficiaries to improve their ability to perform their current job, prepare for a new job, enhance their labour market participation, help them develop the skills needed to find and keep a job, improve their labour market outcomes, and develop their workforce.

(2) Canada and Saskatchewan agree that to support flexibility in programming, the Eligible Programs of Saskatchewan funded under this Agreement will fall within any of, the following areas of focus:

• a) Training: Improve levels of literacy, essential and work-related skills; and support upskilling for the precariously employed and underemployed;
• b) Supports: Provide continuum of needs-based services to maximize the potential impact of training; and continue to support persons with disabilities to enter and stay in the labour market;
• c) Employment partnerships: Work in partnership with employers and other stakeholders to promote awareness and expand the availability, accessibility and quality of employment opportunities; and
• d) Building knowledge: Inform priorities with labour market information to better meet skills needs and market demand; enhance the knowledge base to support continuous improvement of labour market policies and programs; and support new and innovative approaches to meet the diverse needs of clients, including underrepresented groups.

Eligible programs

7. Saskatchewan agrees that the Eligible Programs will fall within the areas of focus set out in section 6 and may include, but are not limited to, those that support the following activities:

• a) skills training, ranging from basic skills such as literacy and numeracy to more advanced skills training;
• b) on-the-job training and workplace-based skills upgrading;
• c) group interventions and job readiness assistance;
• d) financial assistance and benefits such as grants and living allowances related to the delivery of an Eligible Program;
• e) employment counselling and services;
• f) labour market connections such as services that facilitate matching supply and demand;
• g) employment opportunities or experiential learning and development on the job;
• h) employer-sponsored training; and
• i) research and innovation activities.

Eligible beneficiaries

8. Saskatchewan agrees to use the funding provided under this Agreement to provide assistance under its Eligible Programs to:

• a) Canadian citizens;
• b) permanent residents;
• c) protected persons within the meaning of the Immigration and Refugee Protection Act (Canada) entitled to work in Canada; and
• d) employers with the exception of federal, provincial and territorial governments, and federal crown corporations and agencies.

9. Canada and Saskatchewan agree that although Eligible Beneficiaries include Aboriginal peoples, Canada will continue to provide its own labour market programs for Aboriginal peoples. Canada and Saskatchewan agree, through the Joint Committee, to better coordinate and reduce duplication in the delivery of their respective programs for Aboriginal peoples.

10. Saskatchewan agrees not to place a minimum residency requirement on individuals seeking assistance under the Eligible Programs being funded under this Agreement.

Canada’s annual contribution

11. (1) Subject to the terms and conditions of this Agreement, in each Fiscal Year during the Period of the Agreement, Canada agrees to make a contribution to Saskatchewan in respect of the Eligible Costs incurred in that Fiscal Year of an amount not exceeding the amount, rounded to the nearest thousand, determined by the formula

• F x K/L
• Where F is:
  • a) In Fiscal Year 2017-2018 $495,500,000;
  • b) In Fiscal Year 2018-2019 $495,500,000;
  • c) In Fiscal Year 2019-2020 $605,501,000;
  • d) In Fiscal Year 2020-2021 and subsequent Fiscal Years $715,502,000;
• K is the total population of Saskatchewan in the Fiscal Year; and
• L is the total population of all provinces in the Fiscal Year.

(2) Notwithstanding subsection (1), in each Fiscal Year from 2017-2018 to 2019-2020, Canada agrees to increase the maximum contribution payable under subsection (1) towards the Eligible Costs incurred in that Fiscal Year of an amount not exceeding:

• a) In Fiscal Year 2017-2018 $ 11,186,701;
• b) In Fiscal Year 2018-2019 $ 11,186,701;
• c) In Fiscal Year 2019-2020 $ 5,593,351;

(3) Notwithstanding subsection (1), in each Fiscal Year from 2017-2018 to 2022-2023, Canada agrees to increase the maximum contribution payable under subsection (1) towards the Eligible Costs incurred in that Fiscal Year of an amount not exceeding the amount, rounded to the nearest thousand, determined by the formula

• G x K/L
• Where G is:
  • a) In Fiscal Year 2017-2018 $50,541,000;
  • b) In Fiscal Year 2018-2019 $50,541,000;
  • c) In Fiscal Year 2019-2020 $136,758,000;
  • d) In Fiscal Year 2020-2021 $198,200,000;
  • e) In Fiscal Year 2021-2022 $198,200,000;
  • f) In Fiscal Year 2022-2023 $198,200,000.
• K is the total population of Saskatchewan in the Fiscal Year
• L is the total population of all provinces in the Fiscal Year

(4) For the purposes of subsections (1) and (3), the population of Saskatchewan for each Fiscal Year and the total population of all provinces for that Fiscal Year are the respective populations as determined on the basis of the quarterly preliminary estimates of the respective populations on July 1 of that Fiscal Year released in September of that Fiscal Year by Statistics Canada.

(5) Based on Statistics Canada’s quarterly estimates of the respective populations on July 1, 2017, Canada's maximum contribution to Saskatchewan in Fiscal Year 2017-2018 is $28,557,595.

(6) For Fiscal Year 2018-2019 and each subsequent Fiscal Year during the period of the Agreement, Canada will notify Saskatchewan at the beginning of the Fiscal Year of the notional total amount of its maximum contribution payable in that Fiscal Year as determined under this section. The notional amount will be based on the Statistics Canada quarterly preliminary population estimates on July 1 of the preceding Fiscal Year. Canada will notify Saskatchewan of the actual amount of its maximum contribution amount in each of those Fiscal Years, as determined under this section, as soon as possible following the release in September of each year of Statistics Canada’s quarterly preliminary population estimates referred to in subsection (4).

Saskatchewan allocation toward persons with disabilities

12. In each Fiscal Year during the Period of the Agreement, Saskatchewan must allocate and use toward Program Costs for employment and training supports for persons with disabilities an amount equal to:

• a) $9,767,348; plus
• b) For each of Fiscal Years 2017-2018 to 2022-2023, an additional amount that is equal to the amount determined by the following formula

• A x (B/C – 1)
• Where:
• A is equal to the amount referred to in subsection a);
• B is the total amount of the contribution paid or payable to Saskatchewan for a Fiscal Year under section 11; and
• C is $26,993,991

13. In each Fiscal Year during the Period of the Agreement, Saskatchewan agrees to contribute an amount equal to the amount allocated under subsection 12 a) towards Program Costs for employment programs and training supports for persons with disabilities from Saskatchewan’s own treasury. For greater certainty, Saskatchewan agrees that it shall not use any funds provided to it by Canada under any other Employment and Social Development Canada Labour Market Program to pay for its share of the costs under this section.

Maximum annual contribution in respect of administration costs

14. Canada’s contribution in respect of Saskatchewan’s Program Administration Costs incurred in each Fiscal Year shall not exceed:

• a) In Fiscal Years 2018-2019 and 2019-2020, an amount equal to 15 percent (15%) of the maximum contribution amount payable by Canada under section 11 in those Fiscal Years and,
• b) In Fiscal Years 2017-2018 and 2020-2021 to 2022-2023 an amount equal to 10 percent (10%) of the maximum contribution amount payable by Canada under section 11 in those Fiscal Years.

Carry forward

15. (1) At the request of Saskatchewan, and subject to subsection (3), Saskatchewan may retain and carry forward to the next Fiscal Year, an amount representing the lesser of:

• i) five percent (5%) of the amount of the contribution paid or payable to Saskatchewan for a Fiscal Year under section 11; and
• ii) the amount of contribution paid or payable to Saskatchewan for that Fiscal Year under section 11 that is in excess of the amount of Eligible Costs actually incurred by Saskatchewan in that same Fiscal Year.

(2) All amount carried forward to the next Fiscal Year pursuant to subsection (1) must be spent by the end of the next Fiscal Year. Saskatchewan is not entitled to retain any such carried forward amounts unexpended after the end of the next Fiscal Year nor is it entitled to retain any balance of Canada’s contribution paid or payable pursuant to section 11 that remains unexpended upon termination of the Agreement. Such amounts are considered debts due to Canada and shall be repaid in accordance with section 20.

(3) Saskatchewan shall not carry forward to the next Fiscal Year an amount of Canada’s contribution that Saskatchewan is required to allocate and use towards Program Costs for employment and training support for persons with disabilities under section 12.

Payment subject to appropriation

16. Any payment by Canada under this Agreement is subject to there being an appropriation of funds by the Parliament of Canada and to the maintenance of current and forecasted funding levels for the Workforce Development Agreements for the Fiscal Year in which the payment is to be made. In the event that Canada’s Treasury Board reduces the level of funding for the Workforce Development Agreements for any Fiscal Year in which payment is to be made under the Agreement or in the event Parliament reduces the overall level of funding for the programs of Canada’s Department of Employment and Social Development for the Fiscal Year in which payment is to be made, Canada may reduce the amount of its contribution payable under this Agreement in that Fiscal Year by such an amount that it considers appropriate.

Terms of payment

17. (1) Canada will make payments of its annual contribution as determined under section 11 in two installments each Fiscal Year. The first installment will be paid on or about June 1 of each Fiscal Year and the second installment will be paid on or about November 15 of each Fiscal Year.

(2) The amount of the first installment will be an amount equal to fifty percent (50%) of the notional amount of Canada's maximum contribution to Saskatchewan for the Fiscal Year.

(3) The amount of the second installment will be an amount equal to the balance of Canada’s maximum contribution to Saskatchewan for the Fiscal Year based on the amount of the contribution determined under section 11 for the Fiscal Year.

18. Canada will make payment of its first installment for the Fiscal Year in accordance with section 17 following the receipt of Saskatchewan’s Annual Plan in respect of that Fiscal Year in accordance with section 25(2).

19. Canada will make payment of its second installment for the Fiscal Year in accordance with section 17 following the receipt of Saskatchewan’s annual audited statement of revenues and expenses and Annual Report for the Fiscal Year in accordance with sections 26 and 29.

Repayment of overpayment

20. Saskatchewan shall repay to Canada any amounts paid to Saskatchewan in excess of the amount to which Saskatchewan is entitled under this Agreement. Such an amount is a debt due to Canada and shall be repaid promptly to Canada upon receipt of notice.

21. If an audited statement of revenues and expenses demonstrates that for a Fiscal Year Saskatchewan failed to allocate and use the portion of Canada’s contribution in the amount specified under section 12, or to contribute an amount from Saskatchewan’s own treasury in accordance with section 13, the following amounts constitute an overpayment and will be considered a debt due to Canada and may be recovered as such:

1. the difference between the amount of Canada’s contribution under section 12 and the actual amount allocated and used; and
2. the difference between the actual amount of Canada’s contribution allocated and used under section 12 a) and the actual amount of Saskatchewan’s contribution for the purpose of section 13.

Saskatchewan agrees to repay promptly to Canada any overpayment upon receipt of notice.

Planning

25. (1) Canada and Saskatchewan recognize the importance of reporting to the public on annual priorities and the results of consultations with various stakeholders.

(2) On or about February 15 of each Fiscal Year during the Period of this Agreement, Saskatchewan agrees to share with Canada an Annual Plan. The Annual Plan will include:

• a) An environmental scan that provides a profile of the current labour market challenges in Saskatchewan;
• b) A description of planned programs, projected expenditures and expected results of the Eligible Programs that Saskatchewan intends to fund under the Agreement;
• c) A description of the types of Eligible Beneficiaries being targeted by Saskatchewan under the Agreement;
• d) A description of the consultation process referred to in subsection (3) including a list of French language minority community stakeholders consulted, as appropriate, and the main themes coming from the consultation;
• e) A description of the areas of focus for planned programs for the Fiscal Year, as identified in section 6

(3) In developing each Annual Plan referred to in subsection (2), Saskatchewan agrees to consult with stakeholders, including, but not limited to: organizations representing both employers and employees, stakeholders from the disability community, and French language minority communities in Saskatchewan, as appropriate.

Financial reporting

26. (1) On or about October 1, following the end of each Fiscal Year during the Period of the Agreement, Saskatchewan shall provide Canada with an audited statement of revenues and expenses presenting the contribution paid or payable to Saskatchewan under this Agreement for the Fiscal Year, and expenses relating to the Eligible Costs incurred by Saskatchewan in relation to the Eligible Programs.

(2) The statement of revenues and expenses referred to in subsection (1) shall show:

• a) Program Costs incurred during the Fiscal Year, disaggregated by specific programming and initiatives funded under this Agreement;
• b) the total amount of Canada’s contribution allocated and used toward Program Costs for employment programs and training supports under its Eligible Programs for persons with disabilities;
• c) the total amount of Saskatchewan spending on Program Costs for employment programs and training supports under Eligible Programs for persons with disabilities during the Fiscal Year;
• d) the amount of health-related Program Costs incurred during the Fiscal Year;
• e) Program Administration Costs incurred during the Fiscal Year; and,
• f) all amounts carried forward in accordance with section 15 of this Agreement.

(3) In the event of an overpayment, the statement of revenues and expenses referred to in subsection (1) shall show the payments received from Canada excluding the previous year’s over contribution.

(4) An audit of the statement of revenues and expenses shall be performed by Saskatchewan’s Auditor-General or his/her designate, or by an independent public accounting firm registered under the laws of Saskatchewan and shall be conducted in accordance with Canadian Generally Accepted Auditing Standards.

Performance measurement

27. (1) In order to measure the performance of the Eligible Programs, Saskatchewan agrees to collect and compile the information set out in Annex 1 to this Agreement entitled “Performance Measurement Strategy”.

(2) Saskatchewan agrees to share with Canada the information referred to in subsection (1) on a quarterly basis. The information shall be provided in the format and manner decided jointly by the Parties.

(3) For the purpose of subsection (1), Saskatchewan also agrees to collect the client-level information set out in Annex 2 of this Agreement entitled “Information Sharing Arrangements”, and share that information with Canada in the format and manner set out in that Annex.

Annual reporting

28. Canada and Saskatchewan recognize the importance of reporting to the public on results achieved under this Agreement. Within 365 days of the end of each Fiscal Year during the Period of this Agreement, Saskatchewan agrees to report to the people of Saskatchewan on the results and expenditures of the Eligible Programs achieved for the Fiscal Year. The report shall show separately the results attributable to the funding provided by Canada under this Agreement.

29. On or about October 1 following the end of each Fiscal Year during the Period of this Agreement, Saskatchewan agrees to share with Canada an Annual Report describing the results of the investments made under this Agreement, and the results of the Eligible Programs achieved in the Fiscal Year based on the requirements set out in Annex 1 to this Agreement entitled “Performance Measurement Strategy”.

Evaluation

30. (1) Saskatchewan agrees to undertake, jointly with Canada, an evaluation of the outcomes, impact and effectiveness of the Eligible Programs and the funding provided in relation thereto under this Agreement. The evaluation shall cover the period from April 1, 2017 to March 31, 2021 and shall be completed by March 31, 2022.

(2) Canada and Saskatchewan agree to carry out the joint evaluation as follows:

• a) establish a Multilateral Steering Committee to prepare and finalize an evaluation framework that adheres to commonly accepted evaluation practices and methodologies;
• b) work collaboratively to carry out the evaluation;
• c) oversee the conduct of the evaluation according to the plan laid out in the framework;
• d) produce a final copy of the evaluation report by no later than March 31, 2022.

(3) Saskatchewan will be responsible for providing any data required by Canada in accordance with Annex 1 to this Agreement entitled “Peformance Measurement Strategy”. The cost of the joint evaluation will be covered by Canada.

Annual plan

41. In the event that annual planning information under the Canada-Saskatchewan Job Fund Agreement has not been submitted for Fiscal Year 2017-2018 prior to the Effective Date of this Agreement, Canada shall withhold a portion of its contribution payable to Saskatchewan for the Fiscal Year under this Agreement, until such time as that information is provided to Canada.

Funding

42. In the event the Effective Date of this Agreement is on a date that is later than the dates on which a payment is payable to Saskatchewan under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities, the amount of Canada’s annual contribution under section 11 of this Agreement in respect of the Fiscal Year 2017-2018 is reduced by any amount already paid to Saskatchewan under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities in respect of that Fiscal Year. The reduction will be applied to the payment of the first installment of the contribution payable for the Fiscal Year under section 11 and then to the second installment. For greater certainty, for the purpose of section 15 of this Agreement, amounts paid under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities for Fiscal Year 2017-2018 are deemed to have been paid to Saskatchewan under section 11 of the Agreement.

Financial reporting

43. Saskatchewan shall provide its annual audited financial statement for the Fiscal Year 2016-2017 in accordance with the terms of the Canada-Saskatchewan Job Fund Agreement and shall provide its annual audited Statement of Expenditures for the Fiscal Year 2016-2017 in accordance with the terms of the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities.

44. Canada will make payment of the second installment of its annual contribution under this Agreement for Fiscal Year 2017-2018 in accordance with section 17 following the receipt of Saskatchewan’s audited financial statement in respect of Fiscal Year 2016-2017 under the Canada-Saskatchewan Job Fund Agreement.

45. Canada will make payment of the first installment of its annual contribution under this Agreement for Fiscal Year 2018-2019 in accordance with section 17 following the receipt of Saskatchewan’s audited Statement of Expenditures in respect of Fiscal Year 2016-2017 under the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities.

46. The audited statement of revenues and expenses required to be provided by Saskatchewan under section 26 of this Agreement in respect of Fiscal Year 2017-2018 shall include the revenues payable by Canada to Saskatchewan for the Fiscal Year under this Agreement as well as, where applicable, under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities. They are to also include the expenses relating to the Eligible Costs incurred by Saskatchewan during the Fiscal Year in relation to the Eligible Programs under this Agreement as well as, where applicable, expenditures relating to Eligible Costs incurred by Saskatchewan under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities.

Performance reporting

47. Saskatchewan shall provide its annual report for the Fiscal Year 2016-2017 in accordance with the terms of the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities.

48. Until such time as the reporting requirements as per Annex 1 entitled “Performance Measurement Strategy” are fully implemented, Saskatchewan shall continue to report in accordance with the terms of the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities or according to interim reporting requirements as mutually agreed upon and accepted by both Parties.

Evaluation

49. Evaluation costs incurred in Fiscal Year 2017-2018 under the Canada-Saskatchewan Job Fund Agreement shall be considered Eligible Costs under this Agreement.

50. Saskatchewan will perform the Evaluation requirement of the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities in accordance with the provision of the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities.

Repayment of overpayment

51. In the event that payments made to Saskatchewan under the Canada-Saskatchewan Job Fund Agreement and the Canada-Saskatchewan Labour Market Agreement for Persons with Disabilities exceed the amount to which Saskatchewan is entitled under these agreements, the amount of the excess is a debt due to Canada and shall be promptly repaid to Canada upon receipt of notice to do so.

Governance

To ensure the Performance Measurement Strategy is up-to-date, the Parties agree to continue to work together on performance measurement for this Agreement through the Working Group in order to:

• i) review and assess the implementation and effectiveness of the Performance Measurement Strategy; and
• ii) identify and propose changes to the Performance Measurement Strategy for approval by Designated Officials.

To plan and carry out evaluation activities for the programs and services funded under this Agreement, the Parties agree to work together through the WDA Evaluation Steering Committee as described in section 30(2) of this Agreement.

Performance measurement

In accordance with section 27(1) of the Agreement, Saskatchewan agrees to collect and compile the performance indicator information set out in this annex. Performance indicator information includes:

• i) individual level participant information;
• ii) aggregated individual data;
• iii) aggregated employer data; and
• iv) information related to Research and Innovation investments.

Performance indicators

Saskatchewan agrees to collect and compile the data necessary to support performance indicators developed by the Working Group. This data will be combined with federally available data to measure the following outcomes:

• i) participation of individuals and employers in programs and services;
• ii) progression of individuals along the continuum to labour market participation;
• iii) improved workforce capacity of employers/industries;
• iv) employers/Industries better able to manage labour market challenges;
• v) employment, increased earnings and positive net impacts for individuals; and
• vi) sustainable employment of individuals.

Personal information

The nature of the exchange of personal information is detailed in Annex 2, Information Sharing Arrangement.

No personal information will be shared by Saskatchewan until the Information Sharing Arrangement has come into force.

Reporting

• i) Reporting to Canada
  1. Annual Report to Canada
     In accordance with section 29 of the Agreement, the Annual Report will include, but is not limited to:
     1. information on stakeholder engagement, including the outcomes of that engagement;
     2. description of activities undertaken in the Fiscal Year, including outcomes;
     3. aggregate information about individuals;
     4. aggregate information about employers and their participation; and
     5. descriptive information about investments in innovative approaches.
  2. Quarterly reporting to Canada
     On a quarterly basis, Saskatchewan will report to Canada on all performance indicators through data uploads as described in Annex 2, Information Sharing Arrangements. This includes individual participants’ social insurance numbers.
• ii) Annual public reporting
  Annually Canada will work collaboratively with Saskatchewan to produce a national report on the Workforce Development Agreements. Canada will share a draft of the annual national report with Saskatchewan for review and input prior to its publication.
• iii) Reporting to Parliament
  Canada will report annually to Parliament on the results of the Workforce Development Agreements through the Departmental Report on Results.

Implementation

Where circumstances prevent full implementation by April 1, 2019, Saskatchewan will substantially implement the Performance Measurement Strategy by April 1, 2019.

Saskatchewan will develop and share with Canada a work plan to achieve full implementation of the Performance Measurement Strategy by April 1, 2020.

Transitional collection and reporting arrangements will be detailed in the work plan.

Data sharing

Canada and Saskatchewan recognize the importance of two-way data sharing to support effective analysis of performance for labour market programs and services. Canada will:

• Share Saskatchewan level data derived from the EI information;
• Share Saskatchewan level data from EI as per the Targeted Referral and Feedback system; and
• Share Saskatchewan level data from other sources as they become available.

1.0 Purpose

1.1 The purpose of this Information Sharing Arrangement (hereinafter referred to as “Arrangement”) is to provide for the disclosure of “information” as defined in subsection 30(1) of the Department of Employment and Social Development Act (DESDA), from Saskatchewan to Canada. Information includes social insurance numbers.

2.0 Authorities

3.0 Information to be provided by Saskatchewan to Canada

3.1 Saskatchewan will provide to Canada the following information under its control about each individual who is receiving assistance under Saskatchewan’s Eligible Programs for the purpose of assisting Canada in monitoring, assessing and, as per section 27 and 30 of the Agreement, evaluating the effectiveness of the assistance provided by Saskatchewan, which Canada is required to do :

• Name
• Social insurance number
• Address
• Date of birth
• Telephone number
• Email address
• Gender
• Marital status
• Number of dependants
• Disability status
• Aboriginal identity
• Immigrant status
• Immigration year
• Visible minority status
• Highest level of education
• Federal official language of choice
• Federal official language of service
• Employment status
• Precarious employment status
• Intervention name
• Intervention code
• Intervention start date
• Intervention end date
• Intervention outcome
• Credential/certificate earned
• National Occupational Classification
• Action Plan start date
• Action Plan end date
• Action Plan outcome
• Action Plan outcome date
• Increase in literacy and essential skills

The above information will be updated by Saskatchewan on a quarterly basis, or (for periodic evaluations) upon request when available.

3.2 At the time of collection of any information listed in section 3.1, Saskatchewan will inform the individual from whom the information is collected and to whom that information relates, that this information will be communicated to Canada for the purpose described in section 27 and 30 of the Agreement.

4.0 Mode of information exchange

4.1 Unless otherwise specified in this Arrangement, information covered by this Arrangement will be provided by Saskatchewan to Canada in a mutually agreed upon format, frequency and manner as per sections 27(2) and 27(3) of the Agreement. Saskatchewan is committed to ensuring that the information they provide under this Arrangement is reliable and is provided in a timely, secure, and confidential manner and agrees to work together with Canada in achieving this goal.

4.2 Canada and Saskatchewan agree to notify each other within a reasonable time of any change affecting communication protocols or methods, data bank access procedures or systems. The Parties agree to participate in compatibility tests when changes are made to such protocols, methods or procedures.

5.0 Confidentiality, use and disclosure

5.1 Canada and Saskatchewan undertake to use their best efforts to fully maintain and protect the confidentiality of the information they receive under this Arrangement.

5.2 Subject to sections 5.3 and 5.4 of this Arrangement, Canada shall not, in respect of any information obtained from Saskatchewan under this Arrangement:

• (a) use that information for a purpose other than that for which it was provided to Canada; and
• (b) disclose that information to any person or body for a purpose other than that for which it was provided to Canada.

5.3 Canada may use information they obtain from Saskatchewan under this Arrangement for a purpose other than that for which it was obtained:

• (a) with the written consent of the individual to whom that information relates;
• (b) if permitted pursuant to the legislation applicable to Canada and with the written consent of the Party that provided the information; or
• (c) if required by legislation.

5.4 Canada may disclose information they obtain from Saskatchewan under this Arrangement to any person or body for any purpose:

• (a) with the written consent of the individual to whom that information relates;
• (b) in a form that cannot reasonably be expected to identify the individual to whom that information relates; or
• (c) if required by legislation.

5.5 Unless otherwise required by legislation or authorized in writing by the other party and subject to section 5.2 of this Arrangement, Canada shall not disclose any information, obtained from Saskatchewan under this Arrangement, to a third party for a purpose authorized herein unless there is a written agreement between Canada and the third party imposing upon the third party obligations that are the same as those imposed upon Canada under this Arrangement with respect to the protection of this information.

• 5.5.1 For the purpose of section 5.5 of this Arrangement, a “third party” does not include Shared Services Canada, a department of the Government of Canada established under section 4 of the Shared Services Canada Act, S.C. 2012, c. 19, s.117, responsible for the provision of information technology (IT) infrastructure services to Canada, that may include e-mail, data center (servers) and network services.
• 5.5.2 For the purpose of section 5.5 of this Arrangement, a “third party” does not include the Ministry of Central Services, responsible for the provision of information technology (IT) infrastructure services to Saskatchewan that may include e-mail, data center (servers) and network services.

5.6 It is an offence under section 42 of the DESDA for anyone to knowingly make available information that is privileged thereunder or to knowingly use or allow such information to be used otherwise than in accordance with that Act. An individual found guilty could be subject to a fine of up to $10,000 or to imprisonment for up to six months, or both. Organizations guilty of the same offence could be subject to a fine of up to $100,000. This provision applies to employees of Employment and Social Development Canada as well as third parties to whom the information is disclosed.

5.7 In the event of a request under Canada’s Access to Information Act or Privacy Act for information obtained from Saskatchewan under this Arrangement, Canada agrees to consult, when required, with Saskatchewan prior to any disclosure of such information. No consultation obligation referred to in this section will be construed as limiting any legal duty in respect of any disclosure referred to in this section.

6.0 Costs

6.1 Costs incurred by a Party in carrying out its obligations under this Arrangement will be the responsibility of that Party.

7.0 Security and information management

7.1 The information shared by Saskatchewan under this Arrangement shall be collected, used, maintained, stored, retained, disclosed, destroyed or disposed of and otherwise administered and protected in accordance with:

• (a) in the case of Canada, the Privacy Act, the DESDA, the Library and Archives of Canada Act, and regulations thereto, and any other applicable federal legislation, the Government of Canada’s Policy on Government Security, the Standard for Electronic Documents and Records Management Solutions, as well as all applicable federal and departmental policies, protocols, operating directives, and guidelines, governing the administrative, technical and physical safeguarding and disposal of the information; and,
• (b) in the case of Saskatchewan, The Freedom of Information and Protection of Privacy Act and regulations thereto, as well as all applicable provincial and departmental policies, protocols, operating directives, and guidelines governing the administrative, technical and physical safeguarding and disposal of the information.

7.2 The Parties will comply with their respective policies related to the conducting of privacy impact assessments (PIA) and threat and risk assessments (TRA) covering the disclosure of personal information under this Arrangement. When one Party is conducting a PIA or TRA, the other Party will provide information upon request related to their policies and procedures for managing the information provided by the first Party, in order to facilitate the completion of the assessment. When the PIA or TRA is completed, the Parties agree to provide a copy of the relevant portions of the related reports to each other.

8.0 Accuracy of information

8.1 Saskatchewan shall take all reasonable steps to ensure the completeness and accuracy of the personal information provided to Canada under this Arrangement. However, it is understood and agreed that Saskatchewan cannot guarantee its accuracy and completeness and will, therefore, not be held responsible by Canada for any damage resulting from the transmission or use of any information that is inaccurate or incomplete.

9.0 Security breach

9.1 Provided that a disclosure or a failure to disclose personal information is done in good faith and reasonable care has been taken to comply with the applicable federal or provincial legislation, the Parties do not assume any liability whatsoever for the misuse of the personal information provided to the other under this Arrangement. The security measures in effect with the Parties serve to maintain the integrity and confidentiality of the information disclosed to the other.

9.2 The Parties are each responsible for the actions of their employees and agents or mandataries with respect to the collection, disclosure, use, retention and disposal of personal information in their custody or under their control.

9.3 The Parties must investigate all cases where they have reasonable grounds to believe that any of the conditions set out in this Arrangement has been or is likely to be breached by them, their employees or agents or mandataries. This includes any case where it is alleged, suspected, or there is evidence that there has been unauthorized access, use, disclosure or modification of the personal information exchanged under this Arrangement, modification of a permitted use, misuse or breach of confidentiality, or any incident which might jeopardize or has jeopardized the security or integrity of their respective computer systems or networks used to access and transmit the personal information, all or any of which are referred to as a Security Breach.

9.4 For Canada, the procedures that must be followed in an investigation are found in the Departmental Directive on How to Respond to Security Incidents Involving Personal Information, and any successor document. For Saskatchewan, the procedures are found in Privacy Breach Management Guidelines, and any successor document.

9.5 In the event of a Security Breach, Canada or Saskatchewan must immediately advise the other Party, and provide a detailed written report of the circumstances of any Security Breach and any remedial actions taken.

9.6 Notice of a Security Breach to Canada must be sent to:

Regional Security Officer
Employment and Social Development Canada
Place du Portage, Phase II
165 Hôtel-de-ville, 6th floor, Mailstop L603
Gatineau, QC  K1A 0J9
NC-SIM-GIS-GD@servicecanada.gc.ca

And to:

Director, Access to Information and Privacy
Employment and Social Development Canada
Place du Portage, Phase IV
140 Promenade du Portage
Gatineau, QC  K1A 0J9

Notice of a Security Breach to Saskatchewan must be sent to:

Chief Privacy and Access Office
Ministry of Immigration and Career Training
1000, 2103 – 11th Avenue
Regina, SK  S4P 3Z8
econ.lcs@gov.sk.ca

9.7 On receipt of the notice of a Security Breach, the Party so notified may do any of the following:

• (a) review the steps proposed by the other Party to address or prevent a recurrence of the Security breach;
• (b) direct that any additional specific steps be taken to prevent a recurrence;
• (c) suspend the disclosure of personal information under this Arrangement until satisfied that the other Party has complied with the Arrangement and any directions issued under sub-section (b);
• (d) terminate this Agreement in accordance with section 35.

10.0 Information management audit

10.1 Canada and Saskatchewan are both, and must remain, subject to their own audit procedures to comply with their program goals and statutory mandate, including compliance with this Arrangement.

10.2 Canada and Saskatchewan may, consistent with a risk-based approach, audit their respective information management practices and procedures as appropriate and provide copies of any resulting reports to the other Party.

Audits are to assess:

• (a) compliance with the requirements of sections 7,8, and 9 of this Arrangement; and
• (b) the security, confidentiality and integrity of the personal information received under this Arrangement.

10.3 Canada and Saskatchewan must both develop audit and verification procedures for detecting and controlling any improper or inappropriate use of or access to shared or exchanged information.

10.4 Canada and Saskatchewan must provide a copy of their respective audit reports to each other.

10.5 Where deficiencies in Canada’s or Saskatchewan’s information management practices affecting compliance with the security, confidentiality and integrity of information exchanged under this Arrangement are identified in an audit report, the Party concerned must take appropriate corrective action forthwith to remedy these deficiencies.

10.6 With a view to improving client services, privacy protection, and the efficiency and effectiveness of authorized information sharing, Canada and Saskatchewan must conduct routine information sharing sessions regarding program, business, and technology re-engineering plans, on a mutually agreeable schedule.

11.0 Privacy impact assessments

11.1 Further to section 7.2, if one or more issues are identified in either privacy impact assessments or threat and risk assessments, the Parties agree to work together to address them.

11.2 If an issue cannot be resolved to the satisfaction of both Parties, it must be referred to the group responsible for dispute resolution as provided for in section 34 of this Agreement.

12.0 Administrative details

12.1 The Parties shall notify Designated Officials as soon as possible of any changes to their respective legislation, regulations or policy that would have an impact on this Arrangement.

12.2 Should this Agreement be terminated, the confidentiality and security of information requirements outlined in this Arrangement will continue to apply to the information that has already been provided.