Managers: How to submit a transfer-out in HRSS

March 23, 2021 -  Defence Stories

Managers – do you know how to properly submit a transfer-out request?

A Transfer Out occurs when a term or indeterminate employee accepts a new position with another government department (outside of DND). However, if a casual or student employee accepts a position at another government department (outside of DND) then this is considered a resignation.

Follow this process to ensure that transfer-outs are submitted properly and on-time:

• Manager receives signed Letter of Offer from the employee
• Manager submit Pay Action through the HRSS (accessible only on the National Defence network) by selecting:
  • Work Type: Transfer
  • Sub Work Type: Transfer-Out
• Manager should validate that there are no outstanding leave transactions for the employee in HRMS/PeopleSoft as well as no outstanding transactions for Overtime, LWOP, etc. in Phoenix.
• Employee should take a screen shot of their leave balances prior to leaving the department.

If you have any questions, contact HR Connect RH (accessible only on the National Defence network) at 1-833-RHR-MDND (1-833-747-6363).