DAOD 1017-0, Hospitality in Canada

Table of Contents

1. Introduction
2. Definitions
3. Policy Direction
4. Authority
5. References

2. Definitions

hospitality (accueil)

Hospitality is the complimentary provision of refreshments (beverages and light snacks), meals and sometimes, entertainment, to guests of DND or the CAF, and where appropriate DND employees and CAF members, at public expense.

Hospitality may exceptionally consist of one or more of the following:

• tickets to cultural or sporting events;
• tours of places of interest;
• transportation;
• room rental; and
• incidentals such as flowers.

hospitality function (activité d'accueil)

A hospitality function is an event or occasion where one or more forms of hospitality is provided. An event or occasion may cover a single meal or, such as in the case of a conference, may include various forms of hospitality over a number of days.

3. Policy Direction

Policy Statement

3.1 Hospitality may be extended in Canada when it facilitates the conduct of DND or CAF business, or when, as a matter of courtesy, it is considered necessary. Hospitality shall be extended in an economical, consistent and appropriate manner.

Requirements

3.2 With the exception of hospitality functions initiated by the Deputy Minister (DM) or the Chief of the Defence Staff (CDS), all hospitality functions must be pre-authorized by an individual with delegated signing authority and must be approved in accordance with the Treasury Board Manual and applicable orders and directives.

3.3 No person shall approve a hospitality function from which that person can personally benefit or when it places that person in an apparent or potential conflict of interest.

4. Authority

Authority Table

4.1 The following table identifies the authorities responsible for implementing the policy.

5. References

Acts, Regulations, Cental Agency Policies and Policy DAOD

• Treasury Board Manual - Personnel Management Manual, Chapter 7-1, Hospitality
• Delegation of Authorities for Financial Administration for the Department of National Defence and the Canadian Forces

Other Reference

• DAOD 1017-1, Procedure for Extending Hospitality in Canada