This Annual Report to Parliament on the Administration of the Access to Information Act (the Act) within the Department of Finance Canada (DoF Canada) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2014 to March 31, 2015.

The Act came into force on July 1, 1983. Its purpose is to provide a right of access to information in records under the control of a government institution in accordance with the principles that such information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. The Act is intended to complement existing procedures for access to government information; it is not intended to limit access to information that is normally available to the general public. Under the Act, Canadian citizens, permanent residents, or any person or corporation present in Canada have the right to request access to information contained in government records.

The DoF Canada recognizes that the right of access to information in records under its control and other federal government institutions is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The DoF Canada further acknowledges the importance of facilitating access to records by requiring that its employees make every reasonable effort to assist applicants.

In 1867, Canada became a self-governing dominion, comprising New Brunswick, Nova Scotia, Ontario and Quebec. The first Minister of Finance, Alexander Galt, had previously served in the same capacity for the Province of Canada (made up of parts of present-day Ontario, Quebec and Labrador).

The DoF Canada was one of the original departments of the Government of Canada. Others included Agriculture, the Penitentiary Service, Public Works, Post Office, Secretary of State, and the Privy Council Office. Originally, the DoF Canada's primary functions were bookkeeping, administering the collection and disbursement of public monies, and servicing the national debt. The total number of officers, clerks, and messengers in the DoF Canada in 1867 was twenty-eight.

In June 1869, John Rose, who succeeded Alexander Galt as Finance Minister, introduced a statute spelling out the Department's duties, which were basically doing everything not assigned to any other department.

At various times since its establishment, the DoF Canada has done the work of the Treasury Board Secretariat, the Comptroller of the Treasury, the Royal Canadian Mint and the Canadian International Trade Tribunal, as well as taking charge of tax inspection and old age and public service pensions.

During World War I, the federal government borrowed from, and taxed, individual Canadians directly for the first time, through Victory Loans and income tax, which was introduced in 1917.

In the early 1930s the Government transferred detailed operational and program responsibilities to other departments or agencies, so the DoF Canada could concentrate on essential analytical and policy work.

In 1939, departmental officials developed a new approach to the federal budget. Instead of simply attempting to balance expenditures with revenues, they began to use taxing powers and spending policies to influence economic development in general.

During World War II, Canadian Gross National Product (GNP) doubled and annual federal spending increased to 10 times that of the 1939 figure, significantly increasing the influence of the DoF Canada. Much of that influence was exercised through its budgets.

Canada's first Budget, tabled on December 7, 1867, showed $7.4 million in receipts and $5.3 million in expenditures. The shortest interval between Budgets was four months (June 18, 1971 to October 14, 1971). The longest was 16 months (February 25, 1937 to June 16, 1938).

In the early years, the Budget consisted simply of a speech by the Finance Minister in the House of Commons, which was recorded by hand in Hansard. Newspaper reporters sitting in the Press Gallery made notes on the speech, from which they wrote their stories. The DoF Canada did not provide the media with special Budget documentation or briefings. By the 1960s, copies of the Budget speech were produced on an ink-fed duplicating machine and collated by hand in the Minister's office. This document was given to reporters as the Minister began his speech.

Today, as we move toward the next milestone of the 150th anniversary, the DoF Canada continues to play a vital role in helping the Government of Canada develop the social and economic policies that will further improve the standard of living and quality of life of Canadians, their families and their communities in the years to come. And it does so as one of the Government of Canada's smallest departments, with fewer than 1,000 people working in its ten branches:

Economic and Fiscal Policy
Economic Development and Corporate Finance
Federal-Provincial Relations and Social Policy
Financial Sector Policy
International Trade and Finance
Tax Policy
Law
Corporate Services
Consultations and Communications
Internal Audit and Evaluation

The DoF Canada's responsibilities include:

preparing the federal Budget and the Update of Economic and Fiscal Projections;
preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
developing tax and tariff policy and legislation;
managing federal borrowing on financial markets;
designing and administering major transfers of federal funds to the provinces and territories;
developing financial sector policy and legislation; and
representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

The DoF Canada is established under section 14 of the Financial Administration Act. Under section 15 of that Act, The Minister of Finance "has the management and direction of the Department, the management of the Consolidated Revenue Fund and the supervision, control and direction of all matters relating to the financial affairs of Canada not by law assigned to the Treasury Board or to any other minister." Certain other authorities have been entrusted to the Minister of Finance through various Acts of Parliament, including the Federal-Provincial Fiscal Arrangements Act, the Income Tax Act, the Excise Tax Act, the Canada Business Corporations Act, the Proceeds of Crime (Money Laundering) and Terrorist Financing Act and the Special Import Measures Act.

The DoF Canada contributes to a strong economy and sound public finances for Canadians. It does so by monitoring developments in Canada and around the world to provide first-rate analysis and advice to the Government of Canada and by developing and implementing fiscal and economic policies that support the economic and social goals of Canada and its people. The DoF Canada also plays a central role in ensuring that government spending is focused on results and delivers value for taxpayer dollars. The DoF Canada interacts extensively with other federal organizations and acts as an effective conduit for the views of participants in the economy from all parts of Canada.

The Access to Information and Privacy (ATIP) Division is part of the Law Branch and is responsible for administering the Access to Information Act and the Privacy Act for the DoF Canada. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. The ATIP Division comprises a director, two team leaders, ten full-time ATIP analysts and two administrative assistants.

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Act:

"The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested."

The DoF Canada is committed to both the spirit and intent of these principles, and adheres to the Act and to the Directive on the Administration of the Access to Information Act with respect to their application when processing requests under the Act.

This year, the ATIP Division participated in two Orientation Sessions. These are provided to employees who are new to the DoF Canada as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the Act, and information management practices to 59 new employees.

Other training sessions were given to divisions of various branches of the DoF Canada. This reporting year, a total of 101 employees attended sessions given on:

an overview of the Access to Information Act and the Privacy Act;
"Openness, Transparency, and Discretion".

Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the DoF Canada including to ATIP branch contacts.

To make the process of requesting government records simpler and more convenient, the Government of Canada launched on April 9, 2013, a pilot initiative that enables Canadians to submit their access to information and privacy requests and fees online. On October 29, 2014, the DoF Canada joined 30 other government departments to offer requestors this online service. This initiative is part of the modernization of the administration of access to information, one of the commitments of Canada's Action Plan on Open Government. It has made it easier for requestors to submit an access to information or privacy request across government.

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the DoF Canada and held face-to-face meetings with new staff and contacts. Both tools and meetings were instrumental in ensuring that the DoF Canada's employees are aware of their roles and responsibilities related to access to information and privacy requests.

The delegation of authority that was approved on July 16, 2013 remained in effect throughout the reporting period. Depending on the nature of the information requested and its sensitivity, the authority to approve or deny the release of departmental information requested under the Act is shared by the Deputy Minister, the Associate Deputy Minister and G7 Deputy for Canada, the Associate Deputy Minister, the Assistant Deputy Minister and Counsel to the DoF Canada, the Executive Director General Legal Services, the Executive Director Tax Counsel Division, and the Access to Information and Privacy Director. Generally, the ATIP Director approves all exemptions.

Schedule 1 - Designation Order— Access to Information Act

Powers, duties, or functions	Section	Deputy Minister	Associate DM	Associate DM and G7 Deputy for Canada	Assistant Deputy Minister and Counsel, Law Branch Assistant Deputy Minister, Corporate Services Branch Assistant Deputy Minister, Communications and Consultations Branch Executive Director, General Legal Services Executive Director, Tax Counsel Division	Director, ATIP	ATIP Team Leader Senior ATIP Analyst
Reasonable effort to assist applicants, respond accurately and completely and provide timely access in the format requested	4(2.1)	Yes	Yes	Yes	Yes	Yes	No
To give notice to applicant that access will be given	7(a)	Yes	Yes	Yes	Yes	Yes	No
To give access to the record	7(b)	Yes	Yes	Yes	Yes	Yes	No
To transfer to another institution or to accept transfer from another institution and to give notice to applicant	8(1)	Yes	Yes	Yes	Yes	Yes	Yes
To extend time limit and give notice	9	Yes	Yes	Yes	Yes	Yes	Yes
No records exist	10	Yes	Yes	Yes	Yes	Yes	Yes
To require payment of additional fees	11(2)	Yes	Yes	Yes	Yes	Yes	Yes
To require payment for machine readable record	11(3)	Yes	Yes	Yes	Yes	Yes	Yes
To require payment of a deposit	11(4)	Yes	Yes	Yes	Yes	Yes	Yes
To give notice of amount required	11(5)	Yes	Yes	Yes	Yes	Yes	Yes
To waive the requirement to pay a fee	11(6)	Yes	Yes	Yes	Yes	Yes	Yes
To determine whether a record should be translated	12(2)	Yes	Yes	Yes	Yes	Yes	Yes
To determine whether a record should be provided in an alternative format	12(3)	Yes	Yes	Yes	Yes	Yes	Yes
To refuse to disclose a record referred to in that section	13	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	14	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	15	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	16	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	16.5	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	17	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	18	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	18.1	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	19	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that subsection	20(1)	Yes	Yes	Yes	Yes	Yes	No
To disclose part of a record referred to in that subsection	20(2)	Yes	Yes	Yes	Yes	Yes	No
To disclose part of a record referred to in that subsection and provide written explanation	20(3)	Yes	Yes	Yes	Yes	Yes	No
To disclose, with the consent of third party, a record referred to in subsection 20(1)	20(5)	Yes	Yes	Yes	Yes	Yes	No
To disclose, in the public interest, a record referred to in paragraphs 20(1)(b),(c) or (d)	20(6)	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that subsection	21(1)	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	22	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	22.1	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	23	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	24	Yes	Yes	Yes	Yes	Yes	No
To disclose information that can reasonably be severed	25	Yes	Yes	Yes	Yes	Yes	No
To refuse to disclose a record referred to in that section	26	Yes	Yes	Yes	Yes	Yes	No
To give to third party notice of intent to disclose	27(1)	Yes	Yes	Yes	Yes	Yes	Yes
To extend time limit set out in 27(1)	27(4)	Yes	Yes	Yes	Yes	Yes	Yes
To decide on disclosure after third party representation and to give notice of decision to third party	28(1)	Yes	Yes	Yes	Yes	Yes	No
To waive requirement for written representations	28(2)	Yes	Yes	Yes	Yes	Yes	No
To give access unless review of decision is requested	28(4)	Yes	Yes	Yes	Yes	Yes	No
To give notice to applicant and to third party	29(1)	Yes	Yes	Yes	Yes	Yes	Yes
To advise the Information Commissioner of any third party who received notification or, if the document had been disclosed, would have received notification	33	Yes	Yes	Yes	Yes	Yes	Yes
To make representations to the Information Commissioner	35(2)	Yes	Yes	Yes	Yes	Yes	Yes
To give notice to the Information Commissioner that access to a record will be given	37(4)	Yes	Yes	Yes	Yes	Yes	Yes
To give notice to a third party of application for Court review	43(1)	Yes	Yes	Yes	Yes	Yes	Yes
To give notice to applicant that third party has applied for Court review	44(2)	Yes	Yes	Yes	Yes	Yes	Yes
To request hearing in the National Capital Region	52(2)	Yes	Yes	Yes	Yes	Yes	Yes
To request opportunity to make representations ex parte	52(3)	Yes	Yes	Yes	Yes	Yes	Yes
To provide facilities where manuals may be inspected by public	71(1)	Yes	Yes	Yes	Yes	Yes	Yes
To exempt information from manuals	71(2)	Yes	Yes	Yes	Yes	Yes
To prepare annual report for submission to Parliament	72(1)	Yes	Yes	Yes	Yes	Yes	Yes
To carry out responsibilities conferred on the Head of the institution by regulations made under section 77 which are not included above	77	Yes	Yes	Yes	Yes	Yes	Yes

Info Source is a series of publications containing information about and collected by the Government of Canada. The primary purpose of Info Source is to assist individuals in exercising their rights under the Access to Information Act and the Privacy Act. Info Source also supports the federal government's commitment to facilitate access to information regarding its activities.

A description of the DoF Canada's functions, programs, activities and related information holdings can be found in Sources of Federal Government and Employee Information. Info Source also provides private individuals and federal government employees (current and former) with the information required to access their personal information held by government institutions that are subject to the Privacy Act.

During this reporting period, the ATIP Division reviewed the content of its Info Source chapters, including the descriptions of its information holdings, its institutional functions, programs and activities.

All Info Source publications are available free of charge on the Internet.

The number of formal requests received in this reporting period was 519, a 5.12% decrease from 547 formal requests received the previous reporting year. The total number of requests considered was 602 as 83 requests remained outstanding from 2013-2014. By the end of 2014-2015, 482 requests were completed and 120 were carried forward to 2015-2016.

Table 1 illustrates a three-year trend.

**Table 1. Overview of Access to Information Act Requests**

Fiscal Year	New Requests Received	Requests Completed	Number of Pages Processed	Number of Pages Released	On-Time Compliance Rate %
2014-2015	519	482	48,699	26,051	92.1
2013-2014	547	573	61,333	36,807	91.9
2012-2013	495	459	49,324	30,357	92.3

In 2012-2013 the DoF Canada received 242 informal requests, a number which jumped considerably in 2013-2014 to 627, an increase of 159%. This reporting year, the DoF Canada received 292 informal requests, a significant decrease of 53.4%. The vast majority of informal requests came from members of the media, followed by the business community and members of the public.

In 2012-2013, the DoF Canada received 261 consultations from other federal government institutions on matters of interest to the DoF Canada, a number which dropped by 72 in 2013-2014 to 189. This reporting year, the DoF Canada received 159 consultations; 168 were completed with 7 carried forward to 2015-2016.

When combining formal Access to Information Act requests, Privacy Act requests, informal requests, and consultations received from other government institutions, in 2011-2012 the ATIP Division's overall caseload was 737 files. In 2012-2013, the overall caseload was 1003 files, an increase of 266 files, or 36.1%. At the end of 2013-2014, the overall caseload was 1368 files, a 85.6% increase over 2011-2012, and a 36.4% increase from 2012-2013. In 2014-2015, the overall caseload was 990, a decrease of 378 or 27.6% due to the significantly less informal requests received.

The DoF Canada's on-time response rate to formal Access to Information Act requests was 92.1%, a slight increase over last year's rate of 91.9%.

The greatest change seen this reporting year in sources of requests were in the number of requests received from requestors choosing to decline to identify their category of requestor :

Sources

	2021-2013	2013–2014	2014-2015
Media	218	329	189
Academia	11	5	8
Business	114	97	124
Organization	103	46	49
Public	49	70	85
Decline to Identify (new category of requestor added in 2014-2015)	--	--	64

The following table indicates the disposition of the 482 requests completed during this reporting period:

Disposition

	Number of Requests	Percentage of Requests
All disclosed	42	9 %
Disclosed in part	298	62 %
All exempted	2	.5 %
All excluded	4	.5 %
No records exist	117	24%
Request transferred	6	1 %
Request abandoned	13	3 %
Total	482	100.00%

The following is a comparison of the disposition of requests completed in 2014-2015 to the disposition of those completed in 2013-2014.

Disposition

	2013-2014	2014–2015
All disclosed	56	42
Disclosed in part	352	298
All exempted	6	2
All excluded	5	4
No records exist	98	117
Request transferred	0	6
Request abandoned	54	13
Treated informally (Category no longer tracked in 2014-2015)	2	--
Neither Confirmed or Denied (New category added in 2014-2015)	--	0
Completed	573	482

The changes in most of the categories were minimal—the largest change was in the number of requests in which records were disclosed in part, transferred or where the ATIP Division confirmed to the requestor that no records exist.

Of the 482 requests completed this fiscal, 444 (92.1%) were closed on time, a slight increase over 2013-2014's 91.9%. Many requests could not be responded to on time due to outstanding consultations both with branch officials and with other government institutions.

Of the 482 requests closed during the reporting period, 256 (53.1%) were completed within 30 days, 169 (35.4%) were completed within two to four months, 43 (9%) were completed within four to six months, and 14 (2.9%) took more than six months to complete.

Requests requiring more than six months usually involved large numbers of documents that required extensive internal consultations, consultations with third parties and, often, consultations with other government institutions. Given the nature of the work done by the DoF Canada, consultations must be conducted with other federal government institutions on many of its requests and completion time is consequently impacted by the amount of time required of the other institutions to respond to those consultations.

In 2014-2015, the DoF Canada invoked a total of 1430 exemptions pursuant to specific sections of the Act. These exemptions were as follows:

Exemptions

Section of the Act		Number of Files Where Applied
Section 13	Information obtained in confidence from other governments	47
Section 14	Federal-provincial affairs	154
Section 15	International affairs and defence	62
Section 16	Law enforcement and investigations	140
Section 18	Economic interests of Canada	174
Section 19	Personal information	75
Section 20	Third party information	152
Section 21	Operations of government	561
Section 22	Testing procedures, tests and audits	3
Section 23	Solicitor-client privilege	48
Section 24	Statutory prohibitions	14

The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet confidences. Consistent with the Act, exclusions were invoked 314 times: 6 for information that could be found in the public domain and 308 times under section 69 for confidences of the Queen's Privy Council for Canada. Because the DoF Canada is responsible for preparing the Budget and develops legislation and associated policies, it has a large number of documents classified as Cabinet confidences.

Records were provided to applicants in 340 cases, 222 of those (65.3%) in paper format and 118 (34.7%) on compact disc. No applicants asked to view the records as opposed to receiving a copy.

Many of the requests processed by the DoF Canada in 2014-2015 involved complex issues raising the need to consult with other government institutions. The number of pages in any given file can also be a factor in the length of time it takes to complete a file. This year saw a number of files which contained more than 1,000 pages, with the largest comprising 3968 pages even though that particular request was abandoned by the requestor.

Thirty-seven requests were closed past the statutory deadline for various reasons including workload and consultations, both external and internal. In 24 instances, extensions of the statutory time limit had been claimed but the files were nonetheless late, due mainly to consultations both external and internal. In the remaining 13 instances, no extension of the statutory deadline was taken.

Of the late responses, 18 (48.6%) were made within 15 days past the deadline, 5 (13.5%) within 16 to 30 days, 7 (18.9%) within 31 to 60 days, 2 (5.4%) within 61 to 120 days, 1 (2.7%) within 121 to 180 days, 2 (5.4%) within 181 to 365 days, and 2 (5.4%) of more than 365 days.

No requests for translations were received.

During the reporting period, 255 extensions were taken for the following reasons:

Interference with government operations

Consultations required (section 69 and others)

156

Notification to third parties

In 77 cases, an extension of 30 days or less was required, 28 of which were invoked in order to consult with other federal government institutions, provincial government institutions and third parties; the remaining 49 were due to interference with government operations. Extensions of 31 to 120 days were required in 172 cases, 170 of which were taken for consultations under paragraphs 9(1)(b) and 9(1)(c). Extensions of more than 121 days were required in 6 cases and all were taken for consultations with other organizations.

There have been no changes to the departmental fee policy. The $5.00 application fee is normally charged and fees assessed at less than $25.00 are waived.

During this reporting year, $2,525.00 was collected in application and search fees. Application, search and reproduction fees in the amount of $1,395.00 were either waived or refunded in 16 cases.

The DoF Canada received a total of 172 consultations from other government institutions and organizations this reporting year, carried over 9 from the previous fiscal year, and closed 165. The on-time response rate to all consultations was 92.1%.

Of the 165 consultations from other government institutions and organizations which were closed this year, the DoF Canada responded to 138 (83.6%) in 30 days or less; 17 (10.3%) were responded to in 31 to 60 days, five (3%) required 61 to 120 days and one (1%) took more than 365 days to complete.

The Departmental Legal Services Unit responded to 131 consultations in order to confirm documents as Cabinet confidences. In all cases, responses were provided to the ATIP Division within 60 days.

There were 13 complaints lodged against the DoF Canada during the reporting period. One complaint was classified as "refusal -general", eight concerned the exemption of information, one concerned the exclusion of information under section 69 of the Act and two concerned an extension taken or delay in responding and one was on refusal – no records existed.

Nine findings were rendered by the Office of the Information Commissioner this year: two complaints were concluded as "not well-founded", six were concluded as "well-founded, resolved without recommendation", one was settled in the course of the complaint and five were "discontinued" by the complainants.

None of the Information Commissioner's investigations raised any specific issues or concerns with respect to the DoF Canada's handling of these requests and no action was required of the DoF Canada.

One audit was conducted this reporting period which involved Access to Information - Systems and Processes. The audit objective was to provide reasonable assurance on the effectiveness of departmental processes and reliability of the information systems and related activities used to process access to information requests. The audit will be completed early 2015-2016.

No appeals to the Federal Court were made in this reporting period.

Costs incurred in the reporting period are calculated on the salaries of ATIP staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests. Administration of the Act cost the DoF Canada $990,124.00 this reporting year.

The ATIP Division produces weekly and monthly statistics on branch performance across the DoF Canada. Statistics are shared with branch heads, branch ATIP contacts, the Deputy Minister's Office and the Minister's Office.

Name of institution: Department of Finance Canada
Reporting period: April 1, 2014 to March 31, 2015

1.1 Number of Requests

	Number of Requests
Received during reporting period	519
Outstanding from previous reporting period	83
Total	602
Closed during reporting period	482
Carried over to next reporting period	120

1.2 Source of Requests

Source	Number of Requests
Media	189
Academia	8
Business (Private Sector)	124
Organization	49
Public	85
Decline to Identify	64
Total	519

1.3 Informal requests
Completion Time

1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
174	62	35	17	1	3	0	292

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

2.1 Disposition and Completion Time

Disposition of requests	Completion Time
Disposition of requests	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
All disclosed	3	23	13	2	1	0	0	42
Disclosed in part	15	82	58	90	41	10	2	298
All exempted	1	0	0	1	0	0	0	2
All excluded	0	0	1	2	1	0	0	4
No records exist	65	51	1	0	0	0	0	117
Request transferred	6	0	0	0	0	0	0	6
Request abandonned	7	3	1	0	0	0	2	13
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Total	97	159	74	95	43	10	4	482

2.2 Exemptions

Section	Number of Requests
13(1)(a)	16
13(1)(b)	14
13(1)(c)	15
13(1)(d)	2
13(1)(e)	0
14	18
14(a)	80
14(b)	56
15(1)	29
15(1) - International Affairs	32
15(1) - Defence of Canada	0
15(1) - Subversive Activities	1
16(1)(a)(i)	0
16(1)(a)(ii)	0
16(1)(a)(iii)	0
16(1)(b)	1
16(1)(c)	4
16(1)(d)	0
16(2)	0
16(2)(a)	0
16(2)(b)	0
16(2)(c)	135
16(3)	0
16.1(1)(a)	0
16.1(1)(b)	0
16.1(1)(c)	0
16.1(1)(d)	0
16.2(1)	0
16.3	0
16.4(1)(a)	0
16.4(1)(b)	0
16.5	0
17	0
18(a)	29
18(b)	38
18(c)	0
18(d)	96
18.1(1)(a)	4
18.1(1)(b)	7
18.1(1)(c)	0
18.1(1)(d)	0
19(1)	75
20(1)(a)	2
20(1)(b)	75
20(1)(b.1)	0
20(1)(c)	48
20(1)(d)	27
20.1	0
20.2	0
20.4	0
21(1)(a)	231
21(1)(b)	237
21(1)(c)	72
21(1)(d)	21
22	3
22.1(1)	0
23	48
24(1)	14
26	0

2.3 Exclusions

Section	Number of Requests
68(a)	6
68(b)	0
68(c)	0
68.1	0
68.2(a)	0
68.2(b)	0
69(1)	0
69(1)(a)	20
69(1)(b)	0
69(1)(c)	3
69(1)(d)	20
69(1)(e)	42
69(1)(f)	6
69(1)(g) re (a)	41
69(1)(g) re (b)	0
69(1)(g) re (c)	45
69(1)(g) re (d)	33
69(1)(g) re (e)	79
69(1)(g) re (f)	19
69.1(1)	0

2.4 Format of Information Released

Disposition	Paper	Electronic
All disclosed	33	9
Disclosed in part	189	109
Total	222	118

2.5.1 Relevant Pages Processed and Disclosed

Disposition of requests	Number of pages processed	Number of pages disclosed	Number of requests
All disclosed	835	805	42
Disclosed in part	39,438	21,265	298
All exempted	41	0	2
All excluded	143	0	4
Request abandonned	8,242	3,968	13
Neither confirmed nor denied	0	0	0

2.5.2 Relevant Pages Processed and Disclosed by Size of Requests

Disposition	Less than 100 pages processed		101-500 pages processed		501-1000 pages processed		1001-5000 pages processed		More than 5000 pages processed
Disposition	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed
All disclosed	41	579	1	226	0	0	0	0	0	0
Disclosed in part	219	3,296	56	7,604	18	6,586	5	3,779	0	0
All exempted	2	0	0	0	0	0	0	0	0	0
All excluded	4	0	0	0	0	0	0	0	0	0
Request abandonned	12	0	0	0	0	0	0	0	1	3,968
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Total	278	3,875	57	7,830	18	6,586	5	3,779	1	3,968

2.5.3 Other Complexities

Disposition	Consultation required	Assessment of fees	Legal advice sought	Other	Total
All disclosed	12	0	0	0	12
Disclosed in part	159	0	1	3	163
All exempted	0	0	0	0	0
All excluded	4	0	0	0	4
Request abandoned	1	1	0	1	3
Neither confirmed nor denied	0	0	0	0	0
Total	176	1	1	4	182

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline	Principal Reason
Number of requests closed past the statutory deadline	Workload	External consultation	Internal consultation	Other
37	5	9	7	16

2.6.2 Number of Days Past Deadline

Number of days past deadline	Number of requests past deadline where no extension was taken	Number of requests past deadline where an extension was taken	Total
1 to 15 days	11	7	18
16 to 30 days	0	5	5
31 to 60 days	1	6	7
61 to 120 days	1	1	2
121 to 180 days	0	1	1
181 to 365 days	0	2	2
More than 365 days	0	2	2
Total	13	24	37

2.7 Requests for Translation

Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

3.1 Reasons for Extensions and Disposition of requests

Disposition of requests where an extension was taken	9(1)(a) Interference with operations	9(1)(b) Consultations		9(1)(c) Third party notice
Disposition of requests where an extension was taken	9(1)(a) Interference with operations	Section 69	Other	9(1)(c) Third party notice
All disclosed	4	1	10	2
Disclosed in part	45	81	58	45
All exempted	0	0	1	0
All excluded	0	4	0	0
No records exist	1	0	0	0
Request abandonned	1	1	0	1
Total	51	87	69	48

3.2 Length of Extensions

Length of extensions	9(1)(a) Interference with operations	9(1)(b) Consultations		9(1)(c) Third party notice
Length of extensions	9(1)(a) Interference with operations	Section 69	Other	9(1)(c) Third party notice
30 days or less	49	0	25	3
31 to 60 days	2	0	23	38
61 to 120 days	0	86	16	7
121 to 180 days	0	1	5	0
181 to 365 days	0	0	0	0
365 days or more	0	0	0	0
Total	51	87	69	48

Fees

Fee Type	Fee Collected		Fee Waived or Refunded
Fee Type	Number of Requests	Amount	Number of Requests	Amount
Application	459	$2,340	10	$50
Search	3	$185	5	$1,268
Production	0	$0	0	$0
Programming	0	$0	0	$0
Preparation	0	$0	0	$0
Alternative format	0	$0	0	$0
Reproduction	0	$0	1	$77
Total	462	$2,525	16	$1,395

5.1 Consultations Received from Other Institutions and Organizations

Consultations	Other governement institutions	Number of pages to review	Other organizations	Number of pages to review
Received during reporting period	159	5,923	4	14
Outsanding from the previous reporting period	9	168	0	0
Total	168	6,091	4	14
Closed during the reporting period	161	5,839	4	14
Pending at the end of the reporting period	7	252	0	0

5.2 Recommendations and Completion Time for Consultations Received from Other Governement Institutions

Recommendation	Number of days required to complete consultation requests
Recommendation	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely	45	21	4	0	0	0	0	70
Disclose in part	25	32	12	4	0	0	1	74
Exempt entirely	5	4	1	0	0	0	0	10
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	5	1	0	1	0	0	0	7
Total	80	58	17	5	0	0	1	161

5.3 Recommendations and Completion Time for Consultations Received from Other Organizations

Recommendation	Number of days required to complete consultation requests
Recommendation	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely	4	0	0	0	0	0	0	4
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	4	0	0	0	0	0	0	4

6.1 Requests with Legal Services

	Fewer Than 100 Pages Processed		101-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed

Number of Days	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	38	565	1	1	1	4	0	0	0	0
16 to 30	35	635	10	754	2	628	0	0	0	0
31 to 60	35	802	8	511	1	129	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	108	2,002	19	1,266	4	761	0	0	0	0

6.2 Requests with Privy Council Office

Number of Days	Fewer Than 100 Pages Processed		101-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed

	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Complaints and Investigations

Section 32			Section 35			Section 37			Total
13			0			9			22

Court Action

Section 41	Section 42	Section 44	Total
0	0	0	0

9.1 Costs

Expenditures		Amount
Salaries		$951,301
Overtime		$0
Goods and Services		$38,823
• Professional services contracts	$0
• Other	$38,823
Total		$990,124

9.2 Human Resources

Resources	Person Years Dedicated to Access to Information Activities
Full-time employees	14,25
Part-time and casual employees	0,00
Regional staff	0,00
Consultants and agency personnel	0,00
Students	0,00
Total	14,25

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Date modified:: 2015-07-22

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We have archived this page and will not be updating it.

Archived - Annual Report to Parliament on the Administration of the Access to Information Act 2014–2015

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